Difference between revisions of "Koha-Library-Management-System/C2/Add-an-Item-type/English-timed"

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{| border =1  
+
{| border =1
|'''Time'''  
+
|'''Time'''
|'''Narration'''  
+
|'''Narration'''
  
|-  
+
|-
| 00:01  
+
| 00:01
| Welcome to the spoken tutorial on how to add an '''Item type '''in the '''Koha interface'''.  
+
| Welcome to the spoken tutorial on how to add an '''Item type '''in the '''Koha interface'''.
  
|-  
+
|-
|00:08  
+
|00:08
|In this tutorial, we will learn about '''Item types '''and  how to add an '''Item type'''.  
+
|In this tutorial, we will learn about '''Item types '''and  how to add an '''Item type'''.
  
|-  
+
|-
|00:17  
+
|00:17
| To record this tutorial, I am using:  
+
| To record this tutorial, I am using:
  
 
'''Ubuntu Linux Operating System 16.04''' and   
 
'''Ubuntu Linux Operating System 16.04''' and   
  
'''Koha '''version''' 16.05'''.  
+
'''Koha '''version''' 16.05'''.
  
|-  
+
|-
| 00:30  
+
| 00:30
| To follow this tutorial, learner should have knowledge of Library Science.  
+
| To follow this tutorial, learner should have knowledge of Library Science.
  
|-  
+
|-
|00:36  
+
|00:36
| To practice this tutorial, you should have '''Koha''' installed on your system.  
+
| To practice this tutorial, you should have '''Koha''' installed on your system.
  
|-  
+
|-
|00:42  
+
|00:42
|And, You should have '''Admin''' access in '''Koha.''' If not, please refer to the '''Koha spoken tutorial '''series on this website.  
+
|And, You should have '''Admin''' access in '''Koha.''' If not, please refer to the '''Koha spoken tutorial '''series on this website.
  
|-  
+
|-
| 00:52  
+
| 00:52
 
| Let us begin. Let me switch to the '''Koha''' interface.  
 
| Let us begin. Let me switch to the '''Koha''' interface.  
  
|-  
+
|-
| 00:58  
+
| 00:58
| Recall that we had created a '''Superlibrarian Bella.'''  
+
| Recall that we had created a '''Superlibrarian Bella.'''
  
|-  
+
|-
| 01:03  
+
| 01:03
| We will now login with '''username Bella '''and her '''password'''.  
+
| We will now login with '''username Bella '''and her '''password'''.
  
|-  
+
|-
| 01:08  
+
| 01:08
| Now we are inside the '''Koha interface''' as '''Superlibrarian Bella'''.  
+
| Now we are inside the '''Koha interface''' as '''Superlibrarian Bella'''.
  
|-  
+
|-
| 01:14  
+
| 01:14
| Before we move ahead, let’s first understand what are '''Item Types.'''  
+
| Before we move ahead, let’s first understand what are '''Item Types.'''
+
|-
+
|01:20
+
| '''Item types '''typically refer to the material in the library, such as-
+
  
'''Books,'''  '''Journals,'''  '''CDs/DVDs '''etc.  
+
|-
 +
|01:20
 +
| '''Item types '''typically refer to the material in the library, such as-
 +
'''Books,'''  '''Journals,'''  '''CDs/DVDs '''etc.
  
|-  
+
|-
| 01:31  
+
| 01:31
| Every '''Item type '''in '''Koha '''has a '''Collection code''' assigned to it.  
+
| Every '''Item type '''in '''Koha '''has a '''Collection code''' assigned to it.
  
|-  
+
|-
|01:37  
+
|01:37
|This '''code''' uniquely identifies that '''Item type.'''  
+
|This '''code''' uniquely identifies that '''Item type.'''
  
|-  
+
|-
| 01:42  
+
| 01:42
| Let us learn to add a new '''item type.'''  
+
| Let us learn to add a new '''item type.'''
  
|-  
+
|-
| 01:46  
+
| 01:46
| On the''' Koha Home page,''' click on '''Koha Administration.'''  
+
| On the''' Koha Home page,''' click on '''Koha Administration.'''
  
|-  
+
|-
|01:52  
+
|01:52
| Go to the section '''Basic parameters '''and click on '''Item Types'''.  
+
| Go to the section '''Basic parameters '''and click on '''Item Types'''.
  
|-  
+
|-
|01:59  
+
|01:59
| Click the '''' New Item Type' '''button at the top of the '''Item types administration '''page.  
+
| Click the '''' New Item Type' '''button at the top of the '''Item types administration '''page.
  
|-  
+
|-
|02:06  
+
|02:06
| In the''' Item type''' field, enter a code for the new '''item type '''that you want to add.  
+
| In the''' Item type''' field, enter a code for the new '''item type '''that you want to add.
  
|-  
+
|-
|02:13  
+
|02:13
| I will type '''REF'''.  
+
| I will type '''REF'''.
  
|-  
+
|-
|02:17  
+
|02:17
| The '''Description''' field is the description of the '''item type'''.  
+
| The '''Description''' field is the description of the '''item type'''.
  
|-  
+
|-
| 02:22  
+
| 02:22
| So here, I will type "Reference". I will skip '''Search category''' field.  
+
| So here, I will type "Reference". I will skip '''Search category''' field.
  
|-  
+
|-
| 02:30  
+
| 02:30
| Next is '''Choose an icon:'''.  
+
| Next is '''Choose an icon:'''.
  
|-  
+
|-
| 02:33  
+
| 02:33
| Click on the tab '''bridge '''.  
+
| Click on the tab '''bridge '''.
  
|-  
+
|-
| 02:37  
+
| 02:37
| Here, from the below given options, click on the icon to be associated with the '''item type.'''  
+
| Here, from the below given options, click on the icon to be associated with the '''item type.'''
  
|-  
+
|-
| 02:45  
+
| 02:45
| I will select this '''Reference''' icon.  
+
| I will select this '''Reference''' icon.
  
|-  
+
|-
| 02:49  
+
| 02:49
| Next, we will learn how '''Hide in OPAC: '''helps.  
+
| Next, we will learn how '''Hide in OPAC: '''helps.
  
|-  
+
|-
|02:54  
+
|02:54
| Let’s say a book is damaged and/or has to be kept back for binding purpose.  
+
| Let’s say a book is damaged and/or has to be kept back for binding purpose.
  
|-  
+
|-
|03:02  
+
|03:02
| In such cases, the option '''Hide in OPAC,''' will make the book invisible to all the users.  
+
| In such cases, the option '''Hide in OPAC,''' will make the book invisible to all the users.
  
|-  
+
|-
|03:11  
+
|03:11
| As per your requirement, check or uncheck the checkbox for '''Hide in OPAC:'''. I will leave the checkbox blank.  
+
| As per your requirement, check or uncheck the checkbox for '''Hide in OPAC:'''. I will leave the checkbox blank.
  
|-  
+
|-
| 03:21  
+
| 03:21
| Use the ''''Not for loan'''' option for '''items''' which are kept in the library but not '''circulated'''.  
+
| Use the ''''Not for loan'''' option for '''items''' which are kept in the library but not '''circulated'''.
  
|-  
+
|-
|03:29  
+
|03:29
|For e.g :  '''Reference books''',  '''Rare books''' , '''Dictionary''' etc.  
+
|For e.g :  '''Reference books''',  '''Rare books''' , '''Dictionary''' etc.
  
|-  
+
|-
|03:36  
+
|03:36
| I will leave this check-box blank.  
+
| I will leave this check-box blank.
  
|-  
+
|-
| 03:40  
+
| 03:40
| You may enter an amount to be charged in the '''Rental charge field''', if you wish to.  
+
| You may enter an amount to be charged in the '''Rental charge field''', if you wish to.
  
Particular '''items''' in the library may have to be charged a minimum rental fee.  
+
Particular '''items''' in the library may have to be charged a minimum rental fee.
  
|-  
+
|-
|03:51  
+
|03:51
| I will not enter any fee, as rental fee is not required to be charged on most '''items'''.  
+
| I will not enter any fee, as rental fee is not required to be charged on most '''items'''.
  
|-  
+
|-
|04:00  
+
|04:00
|If you wish to enter a fee, then remember to enter a valid number only.  
+
|If you wish to enter a fee, then remember to enter a valid number only.
  
|-  
+
|-
| 04:07  
+
| 04:07
| Next is the ''''Checkin message:' text field'''.  
+
| Next is the ''''Checkin message:' text field'''.
  
|-  
+
|-
| 04:11  
+
| 04:11
| '''Checkin message '''depends on the type of the particular '''item'''.  
+
| '''Checkin message '''depends on the type of the particular '''item'''.
  
|-  
+
|-
|04:16  
+
|04:16
|The options could be- '''Book''' ,  '''Serial,'''  '''Cds/DVDs''',  '''Bound Volume''',  '''Microfilm''' etc.  
+
|The options could be- '''Book''' ,  '''Serial,'''  '''Cds/DVDs''',  '''Bound Volume''',  '''Microfilm''' etc.
  
|-  
+
|-
|04:26  
+
|04:26
| In the field '''Checkin message:, '''I will type '''Bound Volume.'''  
+
| In the field '''Checkin message:, '''I will type '''Bound Volume.'''
  
|-  
+
|-
| 04:32  
+
| 04:32
| This is followed by''' Checkin message type:'''.  
+
| This is followed by''' Checkin message type:'''.
  
|-  
+
|-
| 04:36  
+
| 04:36
| Depending upon the''' item type, '''select a message or an alert for the '''item'''.  
+
| Depending upon the''' item type, '''select a message or an alert for the '''item'''.
  
|-  
+
|-
|04:42  
+
|04:42
|Remember, as per the selected option a message or an alert will be displayed when check-ins are done for this particular '''item'''.  
+
|Remember, as per the selected option a message or an alert will be displayed when check-ins are done for this particular '''item'''.
  
|-  
+
|-
| 04:53  
+
| 04:53
| I will select- '''message.'''  
+
| I will select- '''message.'''
  
|-  
+
|-
| 04:56  
+
| 04:56
| Next is''' SIP media type'''.  
+
| Next is''' SIP media type'''.
  
 
'''SIP media type '''applies only if a sorter or a locker facility is being used in your library.  
 
'''SIP media type '''applies only if a sorter or a locker facility is being used in your library.  
  
|-  
+
|-
|05:07  
+
|05:07
|So here, I’am skipping '''SIP media type'''.  
+
|So here, I’am skipping '''SIP media type'''.
  
|-  
+
|-
| 05:11  
+
| 05:11
| In the '''Summary''' field, write a summary of the respective''' item ''', if you want to.  
+
| In the '''Summary''' field, write a summary of the respective''' item ''', if you want to.
  
|-  
+
|-
|05:18  
+
|05:18
| I will type-  
+
| I will type-
+
'''Item type- Reference'''
+
  
'''Facilitate- Self check out/return'''.
+
'''Item type- Reference'''
  
|-
+
'''Facilitate- Self check out/return'''.
| 05:25
+
| Lastly, click on '''Save changes''' button.  
+
  
|-  
+
|-
| 05:30
+
| 05:25
| A new page '''Item types administration '''opens up.  
+
| Lastly, click on '''Save changes''' button.
  
|-  
+
|-
| 05:35
+
| 05:30
| All the details that were filled for the new '''item type''', appear in a tabular form  on the page '''Item types administration'''.  
+
| A new page '''Item types administration '''opens up.
  
|-  
+
|-
| 05:45
+
| 05:35
| Some important things to note are-
+
| All the details that were filled for the new '''item type''', appear in a tabular form  on the page '''Item types administration'''.
  
|-  
+
|-
| 05:49
+
| 05:45
| '''Collection codes''' assigned to '''item types''' cannot be edited.
+
| Some important things to note are-
  
|-  
+
|-
| 05:54
+
| 05:49
Description of the '''item type '''can be edited.  Once an '''item type '''is used by '''items''' in the library, it cannot be deleted.  
+
|  '''Collection codes''' assigned to '''item types''' cannot be edited.
  
|-  
+
|-
| 06:05  
+
| 05:54
| This brings us to the end of this tutorial.  
+
| Description of the '''item type '''can be edited.  Once an '''item type '''is used by '''items''' in the library, it cannot be deleted.
  
|-  
+
|-
|06:08
+
| 06:05
| Let us summarize.  
+
| This brings us to the end of this tutorial.
  
In this tutorial, we learnt- about''' Item types '''and  how to add an '''Item type'''.  
+
|-
 +
|06:08
 +
| Let us summarize.
  
|-  
+
In this tutorial, we learntabout''' Item types '''and how to add an '''Item type'''.
| 06:18
+
| As an assignment- Add a new '''item- '''  '''Book '''and  '''Serial'''  to your library.  
+
  
|-  
+
|-
|06:25
+
| 06:18
|The video at the following link summarizes the '''Spoken Tutorial project.''' Please download and watch it.  
+
| As an assignment- add a new '''item- '''  '''Book '''and   '''Serial'''  to your library.
  
|-  
+
|-
| 06:33
+
|06:25
| The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates. For more details, please write to us.  
+
|The video at the following link summarizes the '''Spoken Tutorial project.''' Please download and watch it.
  
|-  
+
|-
| 06:43
+
| 06:33
|Please post your timed queries in this forum.  
+
| The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates. For more details, please write to us.
  
|-  
+
|-
| 06:47
+
| 06:43
|'''Spoken Tutorial project''' is funded by '''NMEICT, MHRD''', Government of India. More information on this mission is available at this link.  
+
|Please post your timed queries in this forum.
  
|-  
+
|-
|  06:59  
+
| 06:47
|  This is Bella Tony from''' IIT Bombay''', signing off. Thank you for joining.  
+
|'''Spoken Tutorial project''' is funded by '''NMEICT, MHRD''', Government of India. More information on this mission is available at this link.
 +
 
 +
|-
 +
|  06:59
 +
|  This is Bella Tony from''' IIT Bombay''', signing off. Thank you for joining.
  
 
|}
 
|}

Latest revision as of 16:37, 21 February 2019

Time Narration
00:01 Welcome to the spoken tutorial on how to add an Item type in the Koha interface.
00:08 In this tutorial, we will learn about Item types and how to add an Item type.
00:17 To record this tutorial, I am using:

Ubuntu Linux Operating System 16.04 and

Koha version 16.05.

00:30 To follow this tutorial, learner should have knowledge of Library Science.
00:36 To practice this tutorial, you should have Koha installed on your system.
00:42 And, You should have Admin access in Koha. If not, please refer to the Koha spoken tutorial series on this website.
00:52 Let us begin. Let me switch to the Koha interface.
00:58 Recall that we had created a Superlibrarian Bella.
01:03 We will now login with username Bella and her password.
01:08 Now we are inside the Koha interface as Superlibrarian Bella.
01:14 Before we move ahead, let’s first understand what are Item Types.
01:20 Item types typically refer to the material in the library, such as-

Books, Journals, CDs/DVDs etc.

01:31 Every Item type in Koha has a Collection code assigned to it.
01:37 This code uniquely identifies that Item type.
01:42 Let us learn to add a new item type.
01:46 On the Koha Home page, click on Koha Administration.
01:52 Go to the section Basic parameters and click on Item Types.
01:59 Click the ' New Item Type' button at the top of the Item types administration page.
02:06 In the Item type field, enter a code for the new item type that you want to add.
02:13 I will type REF.
02:17 The Description field is the description of the item type.
02:22 So here, I will type "Reference". I will skip Search category field.
02:30 Next is Choose an icon:.
02:33 Click on the tab bridge .
02:37 Here, from the below given options, click on the icon to be associated with the item type.
02:45 I will select this Reference icon.
02:49 Next, we will learn how Hide in OPAC: helps.
02:54 Let’s say a book is damaged and/or has to be kept back for binding purpose.
03:02 In such cases, the option Hide in OPAC, will make the book invisible to all the users.
03:11 As per your requirement, check or uncheck the checkbox for Hide in OPAC:. I will leave the checkbox blank.
03:21 Use the 'Not for loan' option for items which are kept in the library but not circulated.
03:29 For e.g : Reference books, Rare books , Dictionary etc.
03:36 I will leave this check-box blank.
03:40 You may enter an amount to be charged in the Rental charge field, if you wish to.

Particular items in the library may have to be charged a minimum rental fee.

03:51 I will not enter any fee, as rental fee is not required to be charged on most items.
04:00 If you wish to enter a fee, then remember to enter a valid number only.
04:07 Next is the 'Checkin message:' text field.
04:11 Checkin message depends on the type of the particular item.
04:16 The options could be- Book , Serial, Cds/DVDs, Bound Volume, Microfilm etc.
04:26 In the field Checkin message:, I will type Bound Volume.
04:32 This is followed by Checkin message type:.
04:36 Depending upon the item type, select a message or an alert for the item.
04:42 Remember, as per the selected option a message or an alert will be displayed when check-ins are done for this particular item.
04:53 I will select- message.
04:56 Next is SIP media type.

SIP media type applies only if a sorter or a locker facility is being used in your library.

05:07 So here, I’am skipping SIP media type.
05:11 In the Summary field, write a summary of the respective item , if you want to.
05:18 I will type-

Item type- Reference

Facilitate- Self check out/return.

05:25 Lastly, click on Save changes button.
05:30 A new page Item types administration opens up.
05:35 All the details that were filled for the new item type, appear in a tabular form on the page Item types administration.
05:45 Some important things to note are-
05:49 Collection codes assigned to item types cannot be edited.
05:54 Description of the item type can be edited. Once an item type is used by items in the library, it cannot be deleted.
06:05 This brings us to the end of this tutorial.
06:08 Let us summarize.

In this tutorial, we learnt- about Item types and how to add an Item type.

06:18 As an assignment- add a new item- Book and Serial to your library.
06:25 The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
06:33 The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us.
06:43 Please post your timed queries in this forum.
06:47 Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.
06:59 This is Bella Tony from IIT Bombay, signing off. Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14