Difference between revisions of "Koha-Library-Management-System/C2/Add-an-Item-type/English-timed"

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|-
 
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|00:08
 
|00:08
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|In this tutorial we will learn-  About '''Item types '''and  How to add an '''Item type'''
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|In this tutorial, we will learn about '''Item types '''and  how to add an '''Item type'''.
  
 
|-
 
|-
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| To record this tutorial, I am using
 
| To record this tutorial, I am using
  
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'''Ubuntu Linux Operating System 16.04''' and  '''Koha '''version''' 16.05'''
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'''Ubuntu Linux Operating System 16.04''' and  '''Koha '''version''' 16.05'''.
  
 
|-
 
|-
 
| 00:30
 
| 00:30
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| To follow this tutorial, learner should have knowledge of '''Library Science.'''
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| To follow this tutorial, learner should have knowledge of Library Science.
  
 
|-
 
|-
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|-
 
|-
 
|00:42
 
|00:42
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|And You should also have '''Admin''' access in '''Koha.''' If not, please refer to the '''Koha spoken tutorial '''series on this website.
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|And, You should have '''Admin''' access in '''Koha.''' If not, please refer to the '''Koha spoken tutorial '''series on this website.
  
 
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|-
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| 01:08
 
| 01:08
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| Now we are inside the '''Koha interface''' as '''Superlibrarian Bella'''
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| Now we are inside the '''Koha interface''' as '''Superlibrarian Bella'''.
  
 
|-
 
|-
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|01:20
 
|01:20
 
| '''Item types '''typically refer to the material in the library, such as-
 
| '''Item types '''typically refer to the material in the library, such as-
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'''Books,'''  '''Journals,'''  '''CDs/DVDs, '''etc.
 
'''Books,'''  '''Journals,'''  '''CDs/DVDs, '''etc.
  
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|-
 
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|01:37
 
|01:37
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|This code uniquely identifies that '''Item type.'''
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|This '''code''' uniquely identifies that '''Item type.'''
  
 
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|-
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|02:06
 
|02:06
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| In the''' Item type field''', enter a code for the new '''item type '''that you want to add.
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| In the''' Item type''' field, enter a code for the new '''item type '''that you want to add.
  
 
|-
 
|-
 
|02:13
 
|02:13
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| I will type '''REF'''
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| I will type '''REF'''.
  
 
|-
 
|-
 
|02:17
 
|02:17
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| The '''Description field''' is the description of the '''item type'''.
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| The '''Description''' field is the description of the '''item type'''.
  
 
|-
 
|-
 
| 02:22
 
| 02:22
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| So here, I will type Reference. I will skip '''Search category field'''.
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| So here, I will type "Reference". I will skip '''Search category''' field.
  
 
|-
 
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| 02:30
 
| 02:30
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| Next is '''Choose an icon:'''
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| Next is '''Choose an icon:'''.
  
 
|-
 
|-
 
| 02:33
 
| 02:33
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| Click on the tab '''bridge '''
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| Click on the tab '''bridge '''.
  
 
|-
 
|-
 
| 02:37
 
| 02:37
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| Here, from the below given options, click on the icon be associated with the '''item type.'''
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| Here, from the below given options, click on the icon to be associated with the '''item type.'''
  
 
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|02:54
 
|02:54
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| Let’s say a book is-  damaged and/or has to be kept back for binding purpose
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| Let’s say a book is damaged and/or has to be kept back for binding purpose.
  
 
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|-
 
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|03:11
 
|03:11
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| As per your requirement, check or uncheck the checkbox for '''Hide in OPAC:''' I will leave the checkbox blank.
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| As per your requirement, check or uncheck the checkbox for '''Hide in OPAC:'''. I will leave the checkbox blank.
  
 
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|03:29
 
|03:29
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|For e.g :  '''Reference books''',  '''Rare books''' , '''Dictionary''' etc
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|For e.g :  '''Reference books''',  '''Rare books''' , '''Dictionary''' etc.
  
 
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|03:36
 
|03:36
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| I will leave this checkbox blank.
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| I will leave this check-box blank.
  
 
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| Next is the '''Checkin message: text field'''.
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| Next is the ''''Checkin message:' text field'''.
  
 
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|04:16
 
|04:16
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|The options could be- '''Book''' ,  '''Serial,'''  '''Cds/DVDs''',  '''Bound Volume''',  '''Microfilm etc'''
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|The options could be- '''Book''' ,  '''Serial,'''  '''Cds/DVDs''',  '''Bound Volume''',  '''Microfilm''' etc.
  
 
|-
 
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|04:26
 
|04:26
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| In the '''field Checkin message:, '''I will type '''Bound Volume.'''
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| In the field '''Checkin message:, '''I will type '''Bound Volume.'''
  
 
|-
 
|-
 
| 04:32
 
| 04:32
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| This is followed by''' Checkin message type:'''
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| This is followed by''' Checkin message type:'''.
  
 
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|04:42
 
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|Remember as per the selected option a messsage or an alert will be displayed when check-ins are done for this particular '''item'''.
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|Remember, as per the selected option a message or an alert will be displayed when check-ins are done for this particular '''item'''.
  
 
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| Next is''' SIP media type'''
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| Next is''' SIP media type'''.
  
 
'''SIP media type '''applies only if a sorter or a locker facility is being used in your library.  
 
'''SIP media type '''applies only if a sorter or a locker facility is being used in your library.  
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|05:07
 
|05:07
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|So here I’am skipping '''SIP media type'''.
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|So here, I’am skipping '''SIP media type'''.
  
 
|-
 
|-
 
| 05:11
 
| 05:11
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| In the '''Summary field''', write a summary of the respective''' item ''', if you want to.
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| In the '''Summary''' field, write a summary of the respective''' item ''', if you want to.
  
 
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|-
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'''Item type- Reference'''
 
'''Item type- Reference'''
  
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'''Facilitate- Self check out/return'''
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'''Facilitate- Self check out/return'''.
  
 
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| 05:35
 
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| All the details that were filled for the new '''item type'''
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| All the details that were filled for the new '''item type''', appear in a tabular form  on the page '''Item types administration'''.
−
 
+
−
appear in a tabular form  on the page '''Item types administration'''
+
  
 
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|-
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| Let us summarize.
 
| Let us summarize.
  
−
In this tutorial we learnt-  About''' Item types '''and  How to add an '''Item type'''
+
In this tutorial, we learnt-  about''' Item types '''and  how to add an '''Item type'''.
  
 
|-
 
|-
 
| 06:18
 
| 06:18
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|  As an assignment- Add a new '''item- '''  '''Book '''and  '''Serial'''  to your library
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|  As an assignment- add a new '''item- '''  '''Book '''and  '''Serial'''  to your library.
  
 
|-
 
|-
 
|06:25
 
|06:25
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|The video at the following link summarizes the '''Spoken Tutorial project.'''Please download and watch it.
+
|The video at the following link summarizes the '''Spoken Tutorial project.''' Please download and watch it.
  
 
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|-
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|-
 
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| 06:47
 
| 06:47
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|'''Spoken Tutorial project''' is funded by '''NMEICT, MHRD, Government of India.''' More information on this mission is available at this link.
+
|'''Spoken Tutorial project''' is funded by '''NMEICT, MHRD''', Government of India. More information on this mission is available at this link.
  
 
|-
 
|-
 
|  06:59
 
|  06:59
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|  This is Bella Tony from''' IIT Bombay''' signing off.Thank you for joining.
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|  This is Bella Tony from''' IIT Bombay''', signing off. Thank you for joining.
  
 
|}
 
|}

Revision as of 14:51, 15 October 2018

Time Narration
00:01 Welcome to the spoken tutorial on how to add an Item type in the Koha interface.
00:08 In this tutorial, we will learn about Item types and how to add an Item type.
00:17 To record this tutorial, I am using

Ubuntu Linux Operating System 16.04 and Koha version 16.05.

00:30 To follow this tutorial, learner should have knowledge of Library Science.
00:36 To practice this tutorial, you should have Koha installed on your system.
00:42 And, You should have Admin access in Koha. If not, please refer to the Koha spoken tutorial series on this website.
00:52 Let us begin. Let me switch to the Koha interface.
00:58 Recall that we had created a Superlibrarian Bella.
01:03 We will now login with username Bella and her password.
01:08 Now we are inside the Koha interface as Superlibrarian Bella.
01:14 Before we move ahead, let’s first understand what are Item Types.
01:20 Item types typically refer to the material in the library, such as-

Books, Journals, CDs/DVDs, etc.

01:31 Every Item type in Koha has a Collection code assigned to it.
01:37 This code uniquely identifies that Item type.
01:42 Let us learn to add a new item type.
01:46 On the Koha Home page, click on Koha Administration.
01:52 Go to the section Basic parameters and click on Item Types.
01:59 Click the ' New Item Type' button at the top of the Item types administration page.
02:06 In the Item type field, enter a code for the new item type that you want to add.
02:13 I will type REF.
02:17 The Description field is the description of the item type.
02:22 So here, I will type "Reference". I will skip Search category field.
02:30 Next is Choose an icon:.
02:33 Click on the tab bridge .
02:37 Here, from the below given options, click on the icon to be associated with the item type.
02:45 I will select this Reference icon.
02:49 Next, we will learn how Hide in OPAC: helps.
02:54 Let’s say a book is damaged and/or has to be kept back for binding purpose.
03:02 In such cases, the option Hide in OPAC, will make the book invisible to all the users.
03:11 As per your requirement, check or uncheck the checkbox for Hide in OPAC:. I will leave the checkbox blank.
03:21 Use the 'Not for loan' option for items which are kept in the library but not circulated.
03:29 For e.g : Reference books, Rare books , Dictionary etc.
03:36 I will leave this check-box blank.
03:40 You may enter an amount to be charged in the Rental charge field, if you wish to.

Particular items in the library may have to be charged a minimum rental fee.

03:51 I will not enter any fee, as rental fee is not required to be charged on most items.
04:00 If you wish to enter a fee, then remember to enter a valid number only.
04:07 Next is the 'Checkin message:' text field.
04:11 Checkin message depends on the type of the particular item.
04:16 The options could be- Book , Serial, Cds/DVDs, Bound Volume, Microfilm etc.
04:26 In the field Checkin message:, I will type Bound Volume.
04:32 This is followed by Checkin message type:.
04:36 Depending upon the item type, select a message or an alert for the item.
04:42 Remember, as per the selected option a message or an alert will be displayed when check-ins are done for this particular item.
04:53 I will select- message.
04:56 Next is SIP media type.

SIP media type applies only if a sorter or a locker facility is being used in your library.

05:07 So here, I’am skipping SIP media type.
05:11 In the Summary field, write a summary of the respective item , if you want to.
05:18 I will type-

Item type- Reference

Facilitate- Self check out/return.

05:25 Lastly, click on Save changes button.
05:30 A new page Item types administration opens up.
05:35 All the details that were filled for the new item type, appear in a tabular form on the page Item types administration.
05:45 Some important things to note are-
05:49 Collection codes assigned to item types cannot be edited.
05:54 Description of the item type can be edited. Once an item type is used by items in the library, it cannot be deleted.
06:05 This brings us to the end of this tutorial.
06:08 Let us summarize.

In this tutorial, we learnt- about Item types and how to add an Item type.

06:18 As an assignment- add a new item- Book and Serial to your library.
06:25 The video at the following link summarizes the Spoken Tutorial project. Please download and watch it.
06:33 The Spoken Tutorial Project Team conducts workshops and gives certificates. For more details, please write to us.
06:43 Please post your timed queries in this forum.
06:47 Spoken Tutorial project is funded by NMEICT, MHRD, Government of India. More information on this mission is available at this link.
06:59 This is Bella Tony from IIT Bombay, signing off. Thank you for joining.

Contributors and Content Editors

Nancyvarkey, PoojaMoolya, Pratik kamble, Sandhya.np14

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