Difference between revisions of "Koha-Library-Management-System/C2/Add-Subscription-in-Serials/English"

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Title: '''How to add subscription in Serials'''
  
−
{| Border=1
+
Contributor: Bella Tony, IIT Bombay
−
|-
+
−
| align=center| '''Visual cue'''
+
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| align=center| '''Narration'''
+
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|- style="border-top:none;border-bottom:1pt solid #000001;border-left:1pt solid #000001;border-right:1pt solid #000001;padding:0.176cm;"
+
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|| Title Slide
+
−
|| Welcome to the '''Spoken Tutorial''' on '''How to add Subscription in Serials.'''
+
−
|-
+
−
|| Learning Objectives
+
−
|| In this tutorial we will learn:
+
−
* How to add a '''subscription '''for a new '''serial'''
+
  
−
|-
+
Reviewed by: Nancy Varkey, Spoken Tutorial Project, IIT Bombay
−
|| Slide Number 3
+
  
 +
Keywords:
  
−
System Requirement
 
−
|| To record this tutorial, I am using
 
  
 +
{| border=1
 +
| Title Slide
 +
| Welcome to the '''Spoken Tutorial''' on '''How to add Subscription in Serials.'''
 +
 +
|-
 +
| Learning Objectives
 +
| In this tutorial we will learn:
 +
* How to add a '''subscription '''for a new '''serial'''
 +
 +
|-
 +
|  Slide Number 3
 +
 +
System Requirement
 +
|  To record this tutorial, I am using
 
* '''Ubuntu Linux OS 16.04'''
 
* '''Ubuntu Linux OS 16.04'''
 
* '''Koha version 16.05'''
 
* '''Koha version 16.05'''
  
−
|-  
+
|-
−
|| Slide 4a
+
| Slide 4a
  
 
Pre-requisites
 
Pre-requisites
−
|| To follow this tutorial, learners should have knowledge of '''Library Science.'''
+
| To follow this tutorial, learners should have knowledge of '''Library Science.'''
−
|-  
+
 
−
|| Slide 4b
+
|-
 +
| Slide 4b
  
 
Pre-requisites
 
Pre-requisites
 +
|  You should have '''Koha '''installed on your system.
  
−
|| You should have '''Koha '''installed on your system.
+
And you should also have Admin access in''' Koha'''
  
 +
If not, please visit the '''Koha Spoken Tutorial '''series on this website.
  
−
And you should also have '''admin''' access in''' Koha'''
+
|-
 +
|  Slide
 +
Serial Subscription
  
−
 
+
| In an earlier tutorial, we had learnt how to '''catalog Serial subscriptions'''
−
If not, please visit the '''Koha Spoken Tutorial '''series on this website.
+
−
|-
+
−
|| Narration only
+
−
|| In an earlier tutorial, we had learnt '''How to catalog Serial subscriptions'''
+
  
  
 
In this tutorial, we will learn how to add a new '''subscription '''for '''serials.'''
 
In this tutorial, we will learn how to add a new '''subscription '''for '''serials.'''
−
|-
 
−
|| Show '''Koha '''interface
 
  
 +
|-
 +
| Show '''Koha interface'''
  
 
Login with '''Superlibrarian''' user name and the password
 
Login with '''Superlibrarian''' user name and the password
−
|| Login with the '''Superlibrarian user name''' and the '''password'''.
+
| Login with '''Superlibrarian Bella''' and her '''password'''.
−
|-
+
−
|| As explained in an earlier tutorial:
+
  
−
* Create a new '''Vendor for Serials subscription''' with the name as '''Mumbai Journals Supplier'''
+
|-
−
* Remember to add email id as''' mumbaijournals@gmail.com'''
+
| Narration only with appropriate highlight
−
* Click on the checkbox for- '''Contact about late issues'''
+
| As explained in an earlier tutorial in this series, create a new '''Vendor for Serials subscription'''.
  
−
|| As explained in an earlier tutorial, create a new vendor for the '''serials subscription.'''
+
|-
 +
| Narration only with appropriate highlight
 +
| Then I have added an email id. - mumbaijournals@gmail.com
  
−
I will give the name '''Mumbai Journals Supplier.'''
+
|-
−
 
+
| Narration only with appropriate highlight
−
Then I have added an email id - '''mumbaijournals@gmail.com'''
+
| Remember to check the check-boxes for-  
−
 
+
* '''Primary acquisitions contact:'''
−
Remember to check the check-boxes for-  
+
* '''Primary serials contact:'''
−
 
+
* '''Contact about late orders?'''
−
* '''Primary acquisitions contact'''
+
−
* '''Primary serials contact'''
+
−
* '''Contact about late orders'''
+
 
* '''Contact about late issues'''
 
* '''Contact about late issues'''
  
Line 74: Line 75:
  
 
Likewise, you have to fill in the details of your vendor.
 
Likewise, you have to fill in the details of your vendor.
−
|-
 
−
|| Pictorial representation of the Journal
 
  
−
[[Image:|top]]
 
−
|| Here is the screen-shot of the '''Journal''' that we have to subscribe.
 
−
 
−
All details shown here are the ones I will be entering in my '''Koha''' interface.
 
 
|-
 
|-
−
||Koha interface
+
| Pictorial representation of the Journal
−
|| Let us go to the '''Koha''' interface.
+
| Here is the screenshot of the '''Journal''' that we have to subscribe.
−
|-
+
−
|| On the '''Koha homepage''', click on '''Serials'''
+
−
|| Now on the '''Koha homepage''', click on '''Serials.'''
+
  
−
|-
+
All details shown here are the ones I will be entering in my '''Koha interface.'''
−
|| Click on ‘'''+New Subscription'''’.
+
−
|| On the page that opens, click on ‘'''+New Subscription'''’.
+
−
|-
+
−
|| Cursor on '''Add a new subscription (1/2)'''
+
  
−
(One of two)
+
|-
−
|| It will open another new page that says '''Add a new subscription (1/2)'''
+
| Narration Only
 +
| Let us go to the '''Koha interface.'''
  
−
Here, we will be prompted to fill some details.
+
|-
−
|-  
+
| On the '''Koha''' homepage, click on '''Serials'''
−
|| For '''Vendor'''-
+
| Now on the '''Koha homepage''', click on '''Serials.'''
  
−
* Click on '''Search for vendor '''
+
|-
 +
| Click on ‘'''+New Subscription'''’.
 +
| On the page that opens, click on ‘'''New Subscription'''’.
  
−
* New page '''Serial subscription: search for vendor, '''opens up.
+
|-
 +
| Cursor on '''Add a new subscription (1/2)'''
  
−
* In '''Vendor name''', type''' Mumbai Journal Supplier. '''
+
(One of two)
−
|| For '''Vendor'''-
+
| It will open another new page that says '''Add a new subscription (1/2)'''.
  
−
* Click on the tab '''Search for vendor '''adjacent to two empty boxes.  
+
Here, we will be prompted to fill in some details.
  
−
* In a new window, a new page '''Serial subscription: search for vendor, '''opens up.
+
|-
 +
| Click on the tab '''Search for vendor '''adjacent to empty boxes.
 +
| For '''Vendor''', click on the tab '''Search for vendor '''adjacent to two empty boxes.  
  
−
* In the field for '''Vendor name''', I will type''' Mumbai Journal Supplier. '''
+
|-
 +
| Narration only with appropriate highlight
 +
| In a new window, a new page '''Serial subscription: search for vendor, '''opens up.
  
−
: You should type the name of your vendor here.
+
|-
 +
| Narration only with appropriate highlight
 +
|
 +
* In the field for Vendor name, I will type''' Mumbai Journal Supplier. '''
 +
* You should type the name of your vendor here.
 +
* Now click on the''' OK '''button on the right side of this field.
  
 
|-
 
|-
−
||
+
| Narration only with appropriate highlight
−
* Click on''' OK '''
+
| A new page showing the '''Vendor search results''' opens.
  
−
* New page '''Vendor search results''' opens.
+
|-
−
 
+
| Narration only with appropriate highlight
−
* In the table, under the section''' Select:''', click on '''Choose '''
+
|
−
||Now click on the''' OK '''button on the right side of this field.
+
* In the table below, under the section''' Select:''', click on '''Choose '''adjacent to the''' Vendor''' name
−
 
+
* The same page, '''Add a new subscription (1/2),''' re-opens.
−
* A new page showing the '''Vendor search results''' opens.
+
* Do not close this page as this will be used again later in the tutorial.
−
 
+
−
* In the table below, under the section''' Select:''', click on '''Choose, '''which is adjacent to the''' Vendor name'''.
+
  
 
|-
 
|-
−
||
+
| Cursor on '''Record'''
−
* Same page, '''Add a new subscription (1/2),''' re-opens.
+
−
 
+
−
 
+
−
||The same page, '''Add a new subscription''' re-opens.
+
−
 
+
−
Do not close this page as this will be used again later in the tutorial.
+
−
 
+
−
|-
+
−
|| Cursor on '''Record'''
+
−
 
+
  
 
Cursor on two blank boxes
 
Cursor on two blank boxes
−
|| Next is '''Record'''-
 
  
 +
Cursor on
 +
* '''Search for record'''
 +
* '''Create record'''
 +
| Next is '''Record'''-
  
 
Adjacent to the '''Record '''are two blank boxes.
 
Adjacent to the '''Record '''are two blank boxes.
  
−
|-
+
Under these blank boxes are two tabs:
−
||Cursor on
+
 
−
* '''Search for record'''
+
−
* '''Create record'''
+
−
||Under these blank boxes are two tabs:
+
 
* '''Search for record'''
 
* '''Search for record'''
 
* '''Create record'''
 
* '''Create record'''
  
−
|-  
+
|-
−
|| Cursor on '''Search for record'''
+
| Cursor on '''Search for record'''
  
 
Cursor on '''Create record'''
 
Cursor on '''Create record'''
−
|| In case, the record already exists, then click on '''Search for record.'''
+
| In case, the record already exists, then click on '''Search for record.'''
  
 
Else, click on the tab '''Create record''' to create a new entry for the respective '''serial.'''
 
Else, click on the tab '''Create record''' to create a new entry for the respective '''serial.'''
−
|-
 
−
||
 
  
−
Click on the tab '''Search for record.'''
+
|-
−
|| In an earlier tutorial, we have already cataloged a '''serial '''with the title-  
+
|
−
 
+
−
'''Indian Journal of Microbiology'''
+
  
 +
Click on the tab '''Search for record.'''
 +
| In an earlier tutorial, we have already cataloged a '''serial '''with the title '''Indian Journal of Microbiology'''.
  
 
Therefore, we will click on the tab '''Search for record.'''
 
Therefore, we will click on the tab '''Search for record.'''
 +
 
|-
 
|-
−
| Cursor on '''Catalog search'''  
+
| Cursor on '''Catalog search'''  
  
−
For '''Keyword''' enter '''Microbiology'''
+
In the field for '''Keyword''' enter- '''Microbiology'''.
  
 
Click on '''Search'''
 
Click on '''Search'''
−
| A new window, '''Catalog search''' opens.
+
| A new window, '''Catalog search''' opens.
  
−
In the field for '''Keyword,''' enter '''Microbiology.'''
+
In the field for '''Keyword''' enter '''Indian'''.
 +
 
 +
Then, click on '''Search '''at the bottom of the page.
  
−
Then, click on '''Search '''button at the bottom of the page.
 
 
|-
 
|-
 
| Cursor on '''Search results from 1 to 1 of 1,'''
 
| Cursor on '''Search results from 1 to 1 of 1,'''
Line 193: Line 182:
 
'''Publisher- Springer'''
 
'''Publisher- Springer'''
  
−
'''ISSN-0046-8991'''
 
  
 +
'''ISSN-0046-8991'''
 
| A new page, '''Search results from 1 to 1 of 1,''' opens.
 
| A new page, '''Search results from 1 to 1 of 1,''' opens.
  
Line 205: Line 194:
 
'''ISSN- 0046-8991'''
 
'''ISSN- 0046-8991'''
  
 +
You will see the details that you entered.
  
−
You will see the details that you entered.
 
 
|-
 
|-
−
| Click on''' Choose'''
+
| Click on''' Choose'''
  
−
 
+
Cursor on''' Add a new subscription (1/2), '''in the field for '''Record'''.
−
Cursor on''' Add a new subscription (1/2), '''in the field for '''Record'''
+
  
 
Cursor on number '''33.'''
 
Cursor on number '''33.'''
−
 
+
| Next, click on '''Choose''' button at the right corner of the table.
−
| Next, click on '''Choose''' button at the right corner of the table.
+
  
 
The same window closes and the details entered appear on the page-
 
The same window closes and the details entered appear on the page-
Line 221: Line 208:
 
'''Add a new subscription (1/2), '''in the field for '''Record'''
 
'''Add a new subscription (1/2), '''in the field for '''Record'''
  
 +
In my case, it shows number''' 3.'''
  
−
In my case, it shows number''' 33.'''
+
It may be different on your interface depending upon the number of entries that you have made.
  
−
 
−
It may be different on your interface depending upon the number of entries that you have made.
 
 
|-
 
|-
−
| Cursor on
+
| Cursor on
−
 
+
 
* '''create an item record when receiving this serial,'''
 
* '''create an item record when receiving this serial,'''
−
 
 
* '''do not create an item record when receiving this serial'''
 
* '''do not create an item record when receiving this serial'''
−
|  Moving on, I will leave the following as they are.
 
  
−
|-
+
Cursor on '''When there is an irregular issue:''' and the 2 options below.
−
| Narration Only
+
| Moving on, I will leave the following as they are.
  
−
|  Note that by default,''' Koha '''selects
 
−
 
−
* '''do not create an item record when receiving this serials'''
 
 
|-
 
|-
−
| Cursor on
+
|Click on the drop-down >> select '''Spoken Tutorial Library '''
 +
| Let’s proceed.
  
−
'''When there is an irregular issue: '''
+
For''' Library, '''I will select '''Spoken Tutorial Library '''from the drop-down.
  
−
'''Skip issue number'''
 
−
 
−
'''Keep issue number'''
 
−
|  Next, I will also leave the following as they are.
 
−
 
−
|-
 
−
|  Narration Only
 
−
|  Note that by default,''' Koha '''selects: '''Keep issue number'''
 
 
|-
 
|-
−
| Cursor on '''Library'''
+
| Cursor on  
  
 +
'''Public note '''and
  
−
Select '''Spoken Tutorial Library '''from the the drop down.
+
'''Nonpublic note'''
−
| Let’s proceed.
+
| If required you may fill in the-
  
−
 
+
'''Public note '''and
−
For''' Library, '''I will select '''Spoken Tutorial Library '''from the drop-down.
+
−
|-
+
−
|  Cursor on
+
−
 
+
−
'''Public note '''
+
  
 
'''Nonpublic note'''
 
'''Nonpublic note'''
−
|  If required you may fill in the-
 
  
−
*'''Public note '''
+
I will keep them blank.
−
*'''Nonpublic note'''
+
  
−
 
−
I will keep them blank.
 
 
|-
 
|-
−
| Cursor on '''Patron notification:'''
+
| Cursor on '''Patron notification:'''
  
 
From the drop down select '''Routing List'''
 
From the drop down select '''Routing List'''
−
| Next is''' Patron notification:'''
+
| Next is''' Patron notification:'''
−
 
+
  
 
From the drop-down, select '''Routing List.'''
 
From the drop-down, select '''Routing List.'''
 +
 
|-
 
|-
−
| For '''Location''': >> select '''On Display'''
+
| '''Grace period: '''Select '''15 day(s)'''
−
|  For '''Location''': from the drop-down, I will select '''On Display.'''
+
| For '''Grace period: '''I will select '''15 day(s)'''
−
|-
+
 
−
|  '''Grace period: '''>> select '''15 day(s)'''
+
−
| For '''Grace period: '''I will select '''15 day(s)'''
+
 
|-
 
|-
−
|'''Number of issues to display to staff''' >> 4
+
| '''Enter: '''
  
 +
'''4''' for''' Number of issues to display to staff'''
  
−
'''Number of issues to display to the public''' >> 4
+
'''4''' for''' Number of issues to display to the public'''
−
| For '''Number of issues to display to staff: '''enter '''4.'''
+
| For '''Number of issues to display to staff: '''enter '''4.'''
  
 +
For '''Number of issues to display to the public:''' enter '''4.'''
  
−
For '''Number of issues to display to the public:''' enter '''4.'''
 
 
|-
 
|-
−
| Click on''' Next'''  
+
| Click on''' Next'''  
−
| After entering all the details, click on''' Next''' button at the bottom of the page.
+
| After entering all the details, click on''' Next''' at the bottom of the page.
 +
 
 
|-
 
|-
−
| Cursor on '''Add a new subscription (2/2)''',  
+
| Cursor on '''Add a new subscription (2/2)''',  
−
| A new page, '''Add a new subscription (2/2)''', opens.
+
| A new page '''Add a new subscription (2/2)''', opens.
 +
 
 
|-
 
|-
−
| Cursor on '''Serials Planning:'''
+
| Cursor on '''Serials Planning:'''
  
 +
'''First issue publication date: '''enter '''01/01/2017'''
  
−
'''First issue publication date: '''>> '''01/01/2017'''
+
'''Frequency: '''select''' ⅓ months i.e.quarterly '''from the drop down.
 +
| For the section, '''Serials Planning, '''enter the following-
  
 +
*For '''First issue publication date:''' I will enter''' 01/01/2017'''
  
−
'''Frequency: '''select''' 1/month i.e. monthly '''from drop-down
+
*For '''Frequency: '''I will select''' ⅓ months i.e. quarterly '''from the drop-down.
  
 +
|-
 +
|'''Subscription length:'''
 +
* select '''issues''' from the drop down
 +
* enter '''4''' in the box for '''enter amount in numerals'''
 +
|'''Subscription length:'''
 +
* Select '''issues,''' if not already selected from the drop-down
 +
* Enter '''4''' in the box for '''enter amount in numerals'''
  
−
'''Subscription length:'''* select '''issues''' from drop-down
+
|-
−
'''Enter amount in numerals''' >> 4
+
|'''Subscription start date: '''>> '''01/01/2017'''
  
−
'''Subscription start date: '''>> '''01/01/2017'''
+
'''Subscription end date: '''>>''' 01/12/2017'''
−
 
+
|'''Subscription start date: '''enter '''01/01/2017'''
−
'''Subscription end date: '''>> ''' 01/12/2017'''
+
−
 
+
−
'''Numbering pattern: '''from drop-down, select '''Volume and Number'''
+
−
 
+
−
'''Locale: ''' >> English
+
−
 
+
−
| For the section, '''Serials Planning, '''enter the following-
+
−
 
+
−
 
+
−
For '''First issue publication date:''' I will enter''' 01/01/2017'''
+
−
 
+
−
 
+
−
For '''Frequency: '''I will select''' ⅓ month i.e. quarterly '''from the drop-down.
+
−
 
+
−
 
+
−
'''Subscription length:'''
+
−
* Select '''issues''' from the drop-down
+
−
* Enter '''4''' in the box for '''enter amount in numerals'''
+
−
 
+
−
'''Subscription start date: '''enter '''01/01/2017'''
+
  
 
'''Subscription end date: '''enter '''01/12/2017'''
 
'''Subscription end date: '''enter '''01/12/2017'''
 +
|-
 +
|'''Numbering pattern: '''drop down >> select '''Volume and Number'''
 +
|'''Numbering pattern: '''from the drop-down, select '''Volume, Number'''
  
−
'''Numbering pattern: '''from the drop-down, select '''Volume''' and '''Number'''
+
|-
 +
|Point to '''Locale: '''
 +
'''Locale: '''Select''' English '''from the drop-down
  
 +
|You may choose a suitable option from the drop-down, if the language is other than '''English. '''
  
−
'''Locale: '''Select '''English''' from the drop-down
 
 
|-
 
|-
−
| Cursor on table for''' Volume''' and '''Number'''
+
| Cursor on table for''' Volume and Number'''
  
 
Pause the video and fill the details
 
Pause the video and fill the details
−
| Next, enter the following for the table for''' Volume''' and '''Number.'''
+
| Next, enter the following for the table for''' Volume and Number.'''
  
 +
'''Begins with: Volume'''<nowiki>= 57</nowiki>
  
−
'''Begins with: Volume'''= 57
+
'''Begins with: Number'''<nowiki>=1</nowiki>
  
−
'''Begins with: Number'''= 1
+
'''Inner counter: Number''' =4
  
−
'''Inner counter: Number''' 4
+
|-
−
|-  
+
| Click on''' Show/Hide advanced pattern'''
−
|| Click on''' Show/Hide advanced pattern'''
+
| However, if you want to change the pattern-type then click on''' Show/Hide advanced pattern.'''
−
|| However, if you want to change the pattern-type, then click on''' Show/Hide advanced pattern '''
+
  
 
|-
 
|-
−
||Cursor on '''Modify pattern'''
+
|Cursor on '''modify pattern'''
 +
|To edit the entries, click on''' modify pattern '''at the bottom of the '''Advanced prediction pattern''' table.
  
−
Pause the video and fill in the entries
+
|-
 +
|Pause the video and fill in the entries
 +
|Note that''' Pattern name '''should be''': Volume, Number'''
  
−
||To edit the entries, click on''' Modify pattern '''button at the bottom of the '''Advanced prediction pattern''' table.
+
'''Numbering formula '''should be: '''Vol.{X}, No.{Y}'''
  
−
Note that''' Pattern name '''should be''': Volume, Number'''
+
In the table '''Advanced prediction pattern, Koha '''by default selects values for-
  
−
'''Numbering formula '''should be: '''Vol.{X}, No.{Y}'''
+
# '''Label: '''
 +
#* For column''' X '''as '''Volume'''
 +
#* column''' Y '''as '''Number'''
 +
#'''Begins with :'''
 +
#* For column''' X '''as '''57'''
 +
#* Column''' Y '''as '''1 '''and so on
  
 
|-
 
|-
−
||Point to the table entries as per narration
+
| Click on the '''Test prediction pattern'''
−
||In the table '''Advanced prediction pattern, '''
+
| Now, click on the '''Test prediction pattern '''at the bottom of the page.
  
−
'''Koha, '''by default, selects values for
+
|-
−
 
+
| Cursor on '''Prediction pattern.'''
−
1. '''Label:'''
+
| '''Prediction pattern''' will appear on the same page towards the right side.
−
 
+
−
* For column''' X '''as '''Volume'''
+
−
* column''' Y '''as '''Number'''
+
−
 
+
−
2. '''Begins with :'''
+
  
−
* For column''' X '''as '''57'''
+
|-
−
* Column''' Y '''as '''1 '''and so on
+
| Cursor on  
−
 
+
−
|-  
+
−
|| Click on the '''Test prediction pattern''' button.
+
−
|| Now, click on the '''Test prediction pattern '''button at the bottom of the page.
+
−
|-
+
−
|| Cursor on '''Prediction pattern.'''
+
−
|| '''Prediction pattern''' will appear on the same page towards the right side.
+
−
|-
+
−
|| Cursor on
+
−
# '''Volume, '''
+
 
# '''Number, '''
 
# '''Number, '''
 
# '''Publication and '''
 
# '''Publication and '''
−
# '''Check box for not published'''
+
# '''Not published'''
−
|| '''Prediction pattern '''will show the details of-
+
| '''Prediction pattern '''will show the details of-
−
# '''Volume, '''
+
 
# '''Number, '''
 
# '''Number, '''
−
# '''Publication date '''and
+
# '''Publication date and '''
−
# Check box for '''Not published'''
+
# '''Not published'''
  
−
|-  
+
|-
−
|| Click on '''Save subscription '''button.
+
| Click on '''Save subscription '''at the bottom of the page.
−
|| Lastly, click on''' Save subscription '''button at the bottom of the page.
+
| Lastly, click on''' Save subscription '''at the bottom of the page.
−
|-  
+
 
−
|| Cursor on-  
+
|-
 +
| Cursor on-  
  
 
'''Subscription for Indian Journal of Microbiology.'''
 
'''Subscription for Indian Journal of Microbiology.'''
Line 420: Line 374:
 
* '''Issues'''
 
* '''Issues'''
 
* '''Summary'''
 
* '''Summary'''
 +
| A new page-
  
−
|| A new page '''Subscription for Indian Journal of Microbiology'''
+
'''Subscription for Indian Journal of Microbiology'''
  
 
with the following details opens:
 
with the following details opens:
Line 427: Line 382:
 
* '''Information'''
 
* '''Information'''
 
* '''Planning'''
 
* '''Planning'''
−
* '''Issues''' and
+
* '''Issues'''
 
* '''Summary'''
 
* '''Summary'''
  
−
|-  
+
|-
−
|| Click '''Planning'''  
+
| Click the tab '''Planning'''  
−
 
+
| Click on the tab '''Planning'''  
−
|| Click on the tab '''Planning'''  
+
−
|-
+
−
||
+
  
 +
|-
 +
|
 
* '''Starting with: '''
 
* '''Starting with: '''
−
'''Volume = 57 '''and
 
  
−
'''Number= 1 '''
+
'''Volume= 57 '''and
  
 +
'''Number=''' '''1 '''
  
 
* '''Rollover: '''
 
* '''Rollover: '''
 +
 
'''Volume=99999''' and  
 
'''Volume=99999''' and  
  
 
'''Number=4'''
 
'''Number=4'''
−
|| Check the following
+
| Check the following
  
−
* The tab '''Starting with: '''should be''' Volume '''and''' Number 57 '''and '''1 '''
+
* The tab '''Starting with: '''should be''' Volume '''and''' Number: 57 '''and '''1.'''
−
* For the tab '''Rollover: Volume '''and '''Number '''should be '''99999''' and '''4'''
+
  
−
|-
+
* For the tab '''Rollover: Volume '''and '''Number '''should be '''99999''' and '''12'''
−
|| Next click the tab '''Issues'''
+
  
−
Cursor on  
+
|-
 +
| Next click the tab '''Issues'''
 +
 
 +
Cursor on''' '''
 
* '''Issue number: Vol. 57, No. 1'''
 
* '''Issue number: Vol. 57, No. 1'''
 
* '''Planned date: 01/01/2017 '''
 
* '''Planned date: 01/01/2017 '''
Line 461: Line 417:
 
* '''Published date (text): '''would be blank
 
* '''Published date (text): '''would be blank
 
* '''Status:''' '''Expected'''
 
* '''Status:''' '''Expected'''
−
 
+
| Next click the tab '''Issues'''
−
|| Next click the tab '''Issues'''
+
  
 
This will show the following details-
 
This will show the following details-
Line 469: Line 424:
 
* '''Published date: '''as '''01/01/2017'''
 
* '''Published date: '''as '''01/01/2017'''
 
* '''Published date (text): '''would be blank
 
* '''Published date (text): '''would be blank
−
* '''Status: Expected'''
+
* '''Status:''' '''Expected'''
  
−
|-  
+
|-
−
|| Narration Only
+
| Narration Only
−
|| With this the '''Journal subscription''' is added successfully.
+
| With this, the '''Journal subscription''' is added successfully.
−
|-
+
−
|| Narration only
+
−
||
+
  
−
Purpose of adding '''Subscription of Serials''' is for keeping track of-
+
|-
 +
| Narration only
 +
| Purpose of adding '''Subscription of Serials''' is for keeping track of-
 
* '''Journals'''
 
* '''Journals'''
 
* '''Magazines'''
 
* '''Magazines'''
 
* '''Serials'''
 
* '''Serials'''
 
* '''Newspapers '''
 
* '''Newspapers '''
−
* and other items that are published on a regular schedule.
+
* '''and other items '''
−
|-
+
−
|| '''Log out''' from''' Koha'''
+
  
 +
that are published on a regular schedule.
  
−
Go to the top right corner of click on''' Spoken Tutorial Library>>''' select '''log out '''from the drop-down.
+
|-
−
|| You may now '''log out''' from''' Koha.'''
+
| '''Log out''' from''' Koha'''
−
 
+
Click on''' Spoken Tutorial Library>>''' select '''log out '''from the drop-down.
 +
| You may now '''log out''' from''' Koha.'''
  
 
To do so, go to the top right corner of the '''Koha interface.'''
 
To do so, go to the top right corner of the '''Koha interface.'''
  
−
Click on''' Spoken Tutorial Library '''and select '''Log out '''from the drop-down
+
Click on''' Spoken Tutorial Library '''and select '''log out '''from the drop-down.
−
|-
+
−
|| Narration Only
+
−
|| This brings us to the end of this tutorial.
+
−
|-
+
−
|| '''Summary''' slide.
+
  
−
In this tutorial we learnt:
+
|-
 +
| Narration Only
 +
| This brings us to the end of this tutorial.
  
−
* How to add a '''Subscription '''for''' '''a new '''serial'''
+
|-
 +
| '''Summary''' slide.
  
−
|| '''Summary'''
+
In this tutorial we learnt:
  
 +
* How to add a '''Subscription '''for a new '''serial.'''
 +
 +
| '''Summary'''
 
In this tutorial we learnt:
 
In this tutorial we learnt:
  
−
* How to add a '''Subscription '''for a new '''serial'''
+
* How to add a '''Subscription '''for a new '''serial.'''
  
−
|-  
+
|-
−
|| '''Assignment'''
+
| '''Assignment'''
  
 +
Add a new Subscription for '''Journal of Molecular Biology.'''
  
−
Add a new Subscription for '''Journal of Molecular Biology'''
+
| '''Assignment'''
  
−
|| '''Assignment'''
+
Add a new Subscription for '''Journal of Molecular Biology.'''
  
−
Add a new Subscription for '''Journal of Molecular Biology'''
+
|-
−
|-  
+
| Slide:
−
|| Slide:
+
  
 
About '''Spoken Tutorial project'''
 
About '''Spoken Tutorial project'''
Line 528: Line 483:
 
* If you do not have good bandwidth, you can download and watch it.
 
* If you do not have good bandwidth, you can download and watch it.
  
−
|| The video at the following link summarizes the '''Spoken Tutorial project.'''
+
| The video at the following link summarizes the '''Spoken Tutorial project.'''
  
 
Please download and watch it.
 
Please download and watch it.
  
−
|-  
+
|-
−
|| Slide:
+
| Slide:
  
 
'''Spoken Tutorial''' workshops
 
'''Spoken Tutorial''' workshops
Line 542: Line 497:
 
* For more details, please write to [about:blank http://contact@spoken-tutorial.org]
 
* For more details, please write to [about:blank http://contact@spoken-tutorial.org]
  
−
||
+
|The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates.
−
 
+
−
The''' Spoken Tutorial Project''' Team:
+
−
* conducts workshops and
+
−
* gives certificates.
+
  
 
For more details, please write to us.
 
For more details, please write to us.
 +
 
|-
 
|-
−
| | Slide:
+
| Slide:
  
 
Forum for specific questions
 
Forum for specific questions
 
| Please post your timed queries in this forum.
 
| Please post your timed queries in this forum.
−
|-  
+
 
−
|| Slide:
+
|-
 +
| Slide:
  
 
Acknowledgement
 
Acknowledgement
Line 564: Line 517:
 
* [http://spoken-tutorial.org/NMEICT-Intro http://spoken-tutorial.org/NMEICT-Intro]
 
* [http://spoken-tutorial.org/NMEICT-Intro http://spoken-tutorial.org/NMEICT-Intro]
  
 +
| '''Spoken Tutorial project''' is funded by '''NMEICT, MHRD, Government of India.'''
  
−
|| '''Spoken Tutorial project''' is funded by '''NMEICT, MHRD, Government of India.'''
+
More information on this mission is available at this link.
  
−
More information on this mission is available at
+
|-
−
 
+
|  
−
this link.
+
| This is Bella Tony from '''IIT Bombay '''signing off.
−
|-  
+
−
||  
+
−
|| This is Bella Tony from '''IIT Bombay '''signing off.
+
  
 
Thank you for joining.
 
Thank you for joining.
−
|-
+
 
 
|}
 
|}

Latest revision as of 16:41, 21 February 2019

Title: How to add subscription in Serials

Contributor: Bella Tony, IIT Bombay

Reviewed by: Nancy Varkey, Spoken Tutorial Project, IIT Bombay

Keywords:


Title Slide Welcome to the Spoken Tutorial on How to add Subscription in Serials.
Learning Objectives In this tutorial we will learn:
  • How to add a subscription for a new serial
Slide Number 3

System Requirement

To record this tutorial, I am using
  • Ubuntu Linux OS 16.04
  • Koha version 16.05
Slide 4a

Pre-requisites

To follow this tutorial, learners should have knowledge of Library Science.
Slide 4b

Pre-requisites

You should have Koha installed on your system.

And you should also have Admin access in Koha

If not, please visit the Koha Spoken Tutorial series on this website.

Slide

Serial Subscription

In an earlier tutorial, we had learnt how to catalog Serial subscriptions


In this tutorial, we will learn how to add a new subscription for serials.

Show Koha interface

Login with Superlibrarian user name and the password

Login with Superlibrarian Bella and her password.
Narration only with appropriate highlight As explained in an earlier tutorial in this series, create a new Vendor for Serials subscription.
Narration only with appropriate highlight Then I have added an email id. - mumbaijournals@gmail.com
Narration only with appropriate highlight Remember to check the check-boxes for-
  • Primary acquisitions contact:
  • Primary serials contact:
  • Contact about late orders?
  • Contact about late issues

These details will be used later in this tutorial.

Likewise, you have to fill in the details of your vendor.

Pictorial representation of the Journal Here is the screenshot of the Journal that we have to subscribe.

All details shown here are the ones I will be entering in my Koha interface.

Narration Only Let us go to the Koha interface.
On the Koha homepage, click on Serials Now on the Koha homepage, click on Serials.
Click on ‘+New Subscription’. On the page that opens, click on ‘New Subscription’.
Cursor on Add a new subscription (1/2)

(One of two)

It will open another new page that says Add a new subscription (1/2).

Here, we will be prompted to fill in some details.

Click on the tab Search for vendor adjacent to empty boxes. For Vendor, click on the tab Search for vendor adjacent to two empty boxes.
Narration only with appropriate highlight In a new window, a new page Serial subscription: search for vendor, opens up.
Narration only with appropriate highlight
  • In the field for Vendor name, I will type Mumbai Journal Supplier.
  • You should type the name of your vendor here.
  • Now click on the OK button on the right side of this field.
Narration only with appropriate highlight A new page showing the Vendor search results opens.
Narration only with appropriate highlight
  • In the table below, under the section Select:, click on Choose adjacent to the Vendor name
  • The same page, Add a new subscription (1/2), re-opens.
  • Do not close this page as this will be used again later in the tutorial.
Cursor on Record

Cursor on two blank boxes

Cursor on

  • Search for record
  • Create record
Next is Record-

Adjacent to the Record are two blank boxes.

Under these blank boxes are two tabs:

  • Search for record
  • Create record
Cursor on Search for record

Cursor on Create record

In case, the record already exists, then click on Search for record.

Else, click on the tab Create record to create a new entry for the respective serial.

Click on the tab Search for record.

In an earlier tutorial, we have already cataloged a serial with the title Indian Journal of Microbiology.

Therefore, we will click on the tab Search for record.

Cursor on Catalog search

In the field for Keyword enter- Microbiology.

Click on Search

A new window, Catalog search opens.

In the field for Keyword enter Indian.

Then, click on Search at the bottom of the page.

Cursor on Search results from 1 to 1 of 1,

Cursor on

Title- Indian Journal of Microbiology

Publisher- Springer


ISSN-0046-8991

A new page, Search results from 1 to 1 of 1, opens.

It has the following details as entered earlier:

Title- Indian Journal of Microbiology

Publisher- Springer

ISSN- 0046-8991

You will see the details that you entered.

Click on Choose

Cursor on Add a new subscription (1/2), in the field for Record.

Cursor on number 33.

Next, click on Choose button at the right corner of the table.

The same window closes and the details entered appear on the page-

Add a new subscription (1/2), in the field for Record

In my case, it shows number 3.

It may be different on your interface depending upon the number of entries that you have made.

Cursor on
  • create an item record when receiving this serial,
  • do not create an item record when receiving this serial

Cursor on When there is an irregular issue: and the 2 options below.

Moving on, I will leave the following as they are.
Click on the drop-down >> select Spoken Tutorial Library Let’s proceed.

For Library, I will select Spoken Tutorial Library from the drop-down.

Cursor on

Public note and

Nonpublic note

If required you may fill in the-

Public note and

Nonpublic note

I will keep them blank.

Cursor on Patron notification:

From the drop down select Routing List

Next is Patron notification:

From the drop-down, select Routing List.

Grace period: Select 15 day(s) For Grace period: I will select 15 day(s)
Enter:

4 for Number of issues to display to staff

4 for Number of issues to display to the public

For Number of issues to display to staff: enter 4.

For Number of issues to display to the public: enter 4.

Click on Next After entering all the details, click on Next at the bottom of the page.
Cursor on Add a new subscription (2/2), A new page Add a new subscription (2/2), opens.
Cursor on Serials Planning:

First issue publication date: enter 01/01/2017

Frequency: select ⅓ months i.e.quarterly from the drop down.

For the section, Serials Planning, enter the following-
  • For First issue publication date: I will enter 01/01/2017
  • For Frequency: I will select ⅓ months i.e. quarterly from the drop-down.
Subscription length:
  • select issues from the drop down
  • enter 4 in the box for enter amount in numerals
Subscription length:
  • Select issues, if not already selected from the drop-down
  • Enter 4 in the box for enter amount in numerals
Subscription start date: >> 01/01/2017

Subscription end date: >> 01/12/2017

Subscription start date: enter 01/01/2017

Subscription end date: enter 01/12/2017

Numbering pattern: drop down >> select Volume and Number Numbering pattern: from the drop-down, select Volume, Number
Point to Locale:

Locale: Select English from the drop-down

You may choose a suitable option from the drop-down, if the language is other than English.
Cursor on table for Volume and Number

Pause the video and fill the details

Next, enter the following for the table for Volume and Number.

Begins with: Volume= 57

Begins with: Number=1

Inner counter: Number =4

Click on Show/Hide advanced pattern However, if you want to change the pattern-type then click on Show/Hide advanced pattern.
Cursor on modify pattern To edit the entries, click on modify pattern at the bottom of the Advanced prediction pattern table.
Pause the video and fill in the entries Note that Pattern name should be: Volume, Number

Numbering formula should be: Vol.{X}, No.{Y}

In the table Advanced prediction pattern, Koha by default selects values for-

  1. Label:
    • For column X as Volume
    • column Y as Number
  2. Begins with :
    • For column X as 57
    • Column Y as 1 and so on
Click on the Test prediction pattern Now, click on the Test prediction pattern at the bottom of the page.
Cursor on Prediction pattern. Prediction pattern will appear on the same page towards the right side.
Cursor on
  1. Number,
  2. Publication and
  3. Not published
Prediction pattern will show the details of-
  1. Number,
  2. Publication date and
  3. Not published
Click on Save subscription at the bottom of the page. Lastly, click on Save subscription at the bottom of the page.
Cursor on-

Subscription for Indian Journal of Microbiology.

Cursor on-

  • Information
  • Planning
  • Issues
  • Summary
A new page-

Subscription for Indian Journal of Microbiology

with the following details opens:

  • Information
  • Planning
  • Issues
  • Summary
Click the tab Planning Click on the tab Planning
  • Starting with:

Volume= 57 and

Number= 1

  • Rollover:

Volume=99999 and

Number=4

Check the following
  • The tab Starting with: should be Volume and Number: 57 and 1.
  • For the tab Rollover: Volume and Number should be 99999 and 12
Next click the tab Issues

Cursor on

  • Issue number: Vol. 57, No. 1
  • Planned date: 01/01/2017
  • Published date: 01/01/2017
  • Published date (text): would be blank
  • Status: Expected
Next click the tab Issues

This will show the following details-

  • Issue number: as Vol. 57 and No. 1
  • Planned date: as 01/01/2017
  • Published date: as 01/01/2017
  • Published date (text): would be blank
  • Status: Expected
Narration Only With this, the Journal subscription is added successfully.
Narration only Purpose of adding Subscription of Serials is for keeping track of-
  • Journals
  • Magazines
  • Serials
  • Newspapers
  • and other items

that are published on a regular schedule.

Log out from Koha

Click on Spoken Tutorial Library>> select log out from the drop-down.

You may now log out from Koha.

To do so, go to the top right corner of the Koha interface.

Click on Spoken Tutorial Library and select log out from the drop-down.

Narration Only This brings us to the end of this tutorial.
Summary slide.

In this tutorial we learnt:

  • How to add a Subscription for a new serial.
Summary

In this tutorial we learnt:

  • How to add a Subscription for a new serial.
Assignment

Add a new Subscription for Journal of Molecular Biology.

Assignment

Add a new Subscription for Journal of Molecular Biology.

Slide:

About Spoken Tutorial project

The video at the following link summarizes the Spoken Tutorial project.

Please download and watch it.

Slide:

Spoken Tutorial workshops

The Spoken Tutorial Project Team

  • Conducts workshops using spoken tutorials
  • Gives certificates for those who pass an online test
  • For more details, please write to [about:blank http://contact@spoken-tutorial.org]
The Spoken Tutorial Project Team conducts workshops and gives certificates.

For more details, please write to us.

Slide:

Forum for specific questions

Please post your timed queries in this forum.
Slide:

Acknowledgement

  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at
  • http://spoken-tutorial.org/NMEICT-Intro
Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.

More information on this mission is available at this link.

This is Bella Tony from IIT Bombay signing off.

Thank you for joining.

Contributors and Content Editors

Bellatony911, Nancyvarkey, PoojaMoolya

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