DSpace/C3/Item-Submission-Configuration/English

Script: Item Submission Configuration

Author: Pankaj Patil

Keywords: DSpace Item Submission, Customization of Item submission, Item submission configuration, Embargo configuration, Item Submission with Embargo, Item submission without file, Spoken Tutorial, Video Tutorial

Visual Cue	Narration
Slide: Title	Welcome to this spoken tutorial on Item Submission Configuration in DSpace.
Slide: Learning Objectives	In this tutorial, we will learn to Configure Embargo feature Submit an Item with Embargo Configure an Item submission without a file and Submit an Item without a file
Slide: System requirements	This tutorial is recorded using Ubuntu Linux OS 18.04 DSpace version 6.3 gedit text editor and Firefox web browser However, you may use any other web browser and text editor of your choice.
Slide: Pre-requisites	To practice this tutorial, you should have A working Internet connection Installed DSpace 6.3 on your system Tomcat services should be running.
Slide: Pre-requisites	Created a Collection in the Community and Have Submitter’s and Reviewer’s authority in the Collection If not, then please go through the prerequisite tutorials on this website.
Slide: Pre-requisites	To follow this tutorial, you should also have Knowledge of Library Science and Familiarity with Dublin Core metadata standard
Slide: Code files	The files used in this tutorial are available in the Code Files link on this tutorial page. Please download and extract the file before practising.
Slide: Embargo Feature	An embargo is a temporary access restriction placed on files If the embargo is set on a file, then it is not accessible until the embargo date
Slide: item-submission.xml file	item-submission.xml is an Item submission configuration file. The embargo feature can be configured in item-submission.xml file.
Only Narration	Let us begin to configure the embargo feature.
Switch to gedit text editor and open the file	I have opened the commands file in the gedit text editor on my machine. And I will use the same file to copy-paste the commands during the demonstration. The shortcut to paste on the terminal is Shift, Ctrl and V keys. You may open this file in an editor of your choice.
Press Ctrl+Alt+T keys	Open the terminal by pressing Ctrl + Alt + T keys simultaneously on the keyboard. Ensure that you have root permissions to run the commands.
Only Narration	Here onwards, please remember to press the Enter key after typing each command.
[Terminal] type: sudo su - dspace	Now, we will login as user dspace. So, type sudo su - dspace If prompted, then type the password of the admin user to login.
[Terminal] type: sudo gedit /home/dspace/dspace-6.3-src-release/dspace/config/item-submission.xmls	Open item-submission.xml file with this command. If prompted, type the root user password.
[gedit] item-submission.xml	item-submission.xml file opens in the text editor. This file contains a different steps of Item submission.
Highlight : < !-- Step 4 will be to upload the item -->	Scroll down and locate Step 4, which is to upload the Item.
Highlight:<step> and </step>	The opening step tag and closing step tag encloses the configuration.
Highlight: < !--Step 4 will be to Upload the item -->	The default configuration to upload an Item is without the embargo feature. To disable the file upload without embargo, we will comment the default configuration.
[gedit]: type < !- - before the opening step tag	To do so, type < !- - before the opening step tag.
[gedit]: type - - > after the closing step tag	Then type --> after the closing step tag.
Highlight: configuration for upload item with embargo feature	Now let us enable the embargo feature. To do that, we need to uncomment the configuration for Upload Item with Embargo Features.
[gedit]: type - -> before opening step tag	Type - -> before the opening step tag.
[gedit]:delete --> after closing step tag	Delete --> after the closing step tag.
Save and close the file	Save and close the file.
Narration only	Let us rebuild DSpace to update the changes.
[Terminal] type: $HOME/Rebuild-DSpace	To do so, type the following command. If prompted, type the root user password. The rebuild process may take some time, depending upon your internet speed.
Highlight BUILD SUCCESS	The build is successful.
Narration only	Now, let us verify the embargo feature by submitting an Item in the Collection.
Open Web Browser	Open a web browser.
Address Bar >> localhost:8080	Go to the DSpace interface.
Log in to DSpace as dspace.u5@gmail.com	Login to DSpace with the submitter’s authority.
Point to My DSpace	My DSpace interface opens up.
Click on the Start New Submission button.	Click on the Start New Submission button in the My DSpace section.
Click on the Collection dropdown.	Next, click on the drop-down arrow adjacent to the Collection field.
Select IITB Digital Library > Electrical Engineering > Articles	Now select Articles Collection from the list of Collections.
Click the Next button.	Then click on the Next button below the Collection field.
Point to Submit: Describe this Item	The Item Submission form opens up.
Show the metadata and EEArticle.pdf file.	We have provided an article and the article’s metadata in a text file for ease of practice. The same can be downloaded from the Code files link on this tutorial page.
Fill Authors, Title, Date of issue, Identifier from Metadata-for-EEArticle file.	Based on my metadata file, I have filled some of the fields as shown: Authors, Title, Date of issue, Identifier, Language, keywords and Abstract.
Highlight Upload file section	The next section is the Upload file section.
Click on the Select a file or Drag & drop files…	Upload the file EEArticle.pdf as demonstrated in the earlier tutorials.
Point to green tick mark	The file upload is successful.
Click on the Next button.	Now, click on the Next button at the bottom right corner.
Point to Submit: File Uploaded Successfully	The next page is Submit: File Uploaded Successfully. This shows information about the uploaded file.
Highlight Access Settings column	As we have enabled Item submission with the Embargo feature, we can see the Access Settings column.
Narration only	By default, the Embargo date isn’t set, so the Item will be accessible immediately on archiving.
Click on Change button in Access Settings column	Let us change the access settings, i.e. Embargo date. Click on the Change button in the Access Settings column.
Point to Edit Bitstream Access	Edit Bitstream Access page opens.
Click in the Embargo Date field.	Click on the field next to the label Embargo Date.
Point to Calendar	The calendar opens up.
Select Date Date: 01 June 2021	Select the dateUpdated the date after recording the screencast.change at the time of recording 1 June 2021 from the Calendar as shown.
Enter reason “For internal reference only.”	Next, enter the Reason for the Embargo as shown.
Click Save button	Then click on the Save button at the bottom right corner to save the Embargo settings.
Click on the Next button	Verify all the uploaded files for the Item. Then, click the Next button at the bottom right corner.
Verify Submission	The next page, Submit: Verify Submission displays the information which we have entered so far.
Locate Uploaded Files section	Scroll down and locate the Uploaded Files section.
Point to Access is allowed from	Observe that access to the file is allowed from the Embargo date, which we set just now.
Click on the Next button.	Once you ensure that everything is correct, click on the Next button at the bottom right corner.
Click I Grant the License button.	Click on the I Grant the License button at the bottom.
Narration only	Now, our Item is successfully submitted.
Log out from submitter account	Let us log out from the submitter account.
Narration only	Next, let us review the submitted Item.
Log in to DSpace as dspace.u4@gmail.com	For that, login to DSpace with Reviewer’s authority.
Point to My DSpace	We are now on the Reviewer’s My DSpace page.
Point to “Vehicle speed measurement model for video-based systems.”	The Item submitted in earlier steps is now visible in the Tasks in the Pool table.
Click on the Take Task button.	Click on the Take Task button to preview the Item.
Click on Accept This Task button.	Click on Accept This Task button to accept the task for review.
Point to Metadata and file	The Perform Task page shows the metadata and the files submitted for the Item.
Click on View/Open button	To view the file, click on the View/Open button next to the filename.
Close tab	Now we can review the file and then close the tab.
Narration only	The Metadata and file are found to be in order.
Click on Approve button	So, we will click on the Approve button to accept the Item.
Narration only	Now, our Item is successfully archived.
Log out from reviewer account	Let us log out from the reviewer account now.
Narration only	Next, let us proceed to access the Item as an Anonymous user.
Click on the Browse tab	Click on the Browse tab in the navigation bar.
Select Communities & Collections	Select Communities & Collections from the dropdown.
select Article Collection	Scroll down and select Articles Collection.
Highlight “Vehicle speed measurement model for video-based systems.”	An Item with the title Vehicle speed measurement model for video-based systems is published.
Click on the Item Title	Let’s open the Item by clicking on the Item Title.
Point to Metadata and Files	The metadata and files of the Item are displayed.
Point to file EEArticle1.pdf	Observe that file access is restricted until the Embargo date.
Narration only	Let us try to access the file by clicking on the View/Open button next to the filename.
Point to Log In to DSpace	We are redirected to the login page. That means Anonymous users cannot access the file until the Embargo date.
Slide: Access to Items with Embargo	Before the Embargo date, ONLY the following users can access the Item. Authorised Collection Administrator Authorised Community Administrator and DSpace Administrator
Narration only	So, we have now verified that the files for the Item are not accessible until the Embargo date. Next, let us proceed to configure Item submission without a file.
[Terminal] type: sudo gedit /home/dspace/dspace-6.3-src-release/dspace/config/dspace.cfg	Open the dspace.cfg file with this command. If prompted, type the root user password.
Point to dspace.cfg	dspace.cfg file opens in the text editor. You can use any other editor of your choice. It consists of various configurations in the Key-Value pairs.
Locate and highlight webui.submit.upload.required	Locate the key webui.submit.upload.required.
Highlight # Symbol	By default, it is commented using the hash # symbol and the value is set to true.
Remove # symbol	Uncomment the line by removing the hash # symbol.
Set the value to false	Then set the value to false as shown.
Save and close the file	Save and close the file.
[Terminal] type: $HOME/Rebuild-DSpace	We have to rebuild DSpace to update these changes. If prompted, type the root user password. The process may take some time to complete.
[Terminal] Highlight BUILD SUCCESS	DSpace build is now successful. let us proceed to submit an Item without a file now.
Log into DSpace as dspace.u5@gmail.com	Switch to the browser and login to DSpace with the submitter’s authority.
Click on Start New Submission	Click on the Start New Submission button.
Select IITB Digital Library > Electrical Engineering > Articles	Now, select Articles from the Collection list. Then click on the Next button.
Point to Submit: Describe this Item	The Item Submission form opens on the screen.
Show the metadata file File: Metadata-for-Item-without-file	For ease of practice, we have provided the metadata for an Item in a text file.
Fill Authors, Title, Date of issue, Identifier from Metadata-for-Item-without-file file.	Based on my metadata file, I have filled some of the fields as shown: Authors, Title, Date of issue, Identifier, Language, keywords and Abstract.
Highlight Upload file section	The next section is the Upload file section.
Point to Skip file upload button	As DSpace is configured for Item submission without a file, the button Skip file upload is enabled.
click on the button Skip file upload	To skip through the file upload step, click on the Skip file upload button. And proceed further as we have done before.
Narration only	Now, our Item is successfully submitted.
Log out from submitter account	Let us log out from the submitter account.
Narration only	And, let us review the submitted Item.
Log into DSpace as dspace.u4@gmail.com	Login to DSpace with the Reviewer’s authority.
Point to My DSpace	We are now on the Reviewer’s My DSpace page.
Point to “One-parameter fractional linear prediction.”	The submitted Item is visible in the Tasks in the Pool table.
Click on the Take Task button. Click Accept This Task button.	Take and accept the Task as explained before.
Point to Metadata	The Perform Task page shows the metadata for the Item.
Highlight There are no files associated with this item	Since we haven’t uploaded any file, it displays, “There are no files associated with this item.”
Click on Approve button	Click on the Approve button to accept the Item.
Narration only	Now, our Item is successfully archived.
Log out from reviewer account.	Let us log out from the reviewer account.
Narration only	And, let us proceed to access the Item as an Anonymous user.
Click on Browse tab >> Communities & Collections >> Article Collection	Click on the Browse tab and navigate to Articles Collection as shown.
Highlight “One-parameter fractional linear prediction.”	An Item with the title One-parameter fractional linear prediction is published.
Click on the Item Title	Open the Item by clicking on the Item Title.
Point to Metadata	The metadata of the Item is shown.
Point to Files in This Item table	We see that there are no files associated with this Item.
Narration only	So, we have verified the Item submission without a file.
Only Narration	This brings us to the end of this tutorial. Let us summarise.
Slide: Summary	In this tutorial, we learnt to Configure Embargo feature Submit an Item with Embargo Configure an Item submission without a file and Submit an Item without a file
Slide: Assignment	As an assignment, Configure Embargo feature and Item submission without a file for your DSpace. Submit Report1A as an Item and set Embargo date for the Item. Submit the metadata of Report1B as an Item by skipping the file upload.
Slide: About Spoken Tutorial project	The video at the following link summarises the Spoken Tutorial project. Please download and watch it.
Slide: Spoken Tutorial Workshops	The Spoken Tutorial Project team conducts workshops and gives certificates. For more details, please write to us.
Slide: Forums	Please post your timed queries in this Forum.
Slide: Acknowledgement -I	Spoken Tutorial project is funded by the Ministry of Education (MoE), Government of India.
Slide: Acknowledgement -II	DSpace spoken tutorial series is funded by the National Virtual Library of India, Ministry of Culture, Government of India.
Narration only	This script and video for this tutorial was contributed by Pankaj Patil from IIT Bombay. And this is Nancy Varkey signing off. Thanks for joining.

Contributors and Content Editors

Nancyvarkey, Pankajpatil694