DSpace/C2/Searching-Items-in-DSpace/English

Script : Searching Items in DSpace

Author : Pankaj Patil

Keywords: Item Search, Item Search in DSpace, Browse in DSpace, Search in DSpace, Browse Items by Issue Date, Browse Items by Author, Search filters, Search Scope in DSpace, Browsing DSpace on Windows, Browsing DSpace on Ubuntu, Video Tutorial, Spoken Tutorial

Visual Cue	Narration
Slide: Title	Welcome to this Spoken Tutorial on Searching Items in DSpace.
Slide: Learning Objectives	In this tutorial, we will learn to Find an Item using Browse Find an Item using Search and Find an Item using Discover
Slide: System requirements	This tutorial is recorded using Ubuntu Linux OS 18.04 DSpace version 6.3 and Firefox web browser However you may use any other web browser of your choice.
Slide: Pre-requisites	To practice this tutorial, you should have Installed DSpace 6.3 on your system Tomcat service should be running and
Slide: Pre-requisites	Have archived Items in DSpace If not then please go through the prerequisite tutorials on this website.
Slide: Pre-requisites	To follow this tutorial, you should have knowledge of Library Science.
Slide: Prerequisites	This tutorial assumes that you have done the immediate previous tutorial assignment in this series. If not, pls do so before proceeding ahead.
Slide: Access of Items in DSpace	An archived Item with open access is accessible to anonymous as well as authorized users. An archived Item with restricted access is accessible to authorized users only.
Slide: Browse and Search in DSpace	DSpace offers Browse, Search and Discover features to find archived Items in the Collection.
Narration only	Now, let us proceed to find an Item using the Browse feature.
Show: file Secure State Estimation Against Sensor Attacks in the Presence of Noise	For this demonstration, I will find an Item with the title “Secure State Estimation Against Sensor Attacks in the Presence of Noise”.
Open Web Browser Address Bar >>localhost:8080	Open a web browser and go to the DSpace interface.
Click on the Browse tab in the navigation bar	Click on the Browse tab in the navigation bar.
Highlight Issue Date Author Title Subject	DSpace facilitates Item browsing by Issue Date Author Title and Subject
Highlight Issue Date	Let us browse the Items by Issue Date.
Click on Issue Date	For that, click on the Issue Date.
Point to Browsing by Issue Date	Browsing by Issue Date page opens up.
Scroll down and locate the results table	Scroll down and locate the results table.
Show Items in table	An index of all archived Items is displayed.
Highlight Sort By: Issue Date and In Order: Ascending	By default, Items are sorted by the Issue Date in Ascending order.
Point to Jump to a point in the index	DSpace facilitates jumping to a specific point in the index.
Highlight Choose year and Choose month dropdown	To do so, we choose a year and month from the dropdown next to the label Jump to a point in the index.
Highlight or type in year	Alternatively, we can type a year in the field next to the label or type in year.
Open Item File and Point to March 2017	2017 is the issue date of this Item.
Switch back to DSpace interface	Switch back to DSpace interface.
Type 2017 in field or type in year	Let’s type in the year as 2017.
click on the GO button	Then, click on the GO button.
Point to 2017 in results table	Observe the results table. The index of Items with 2017 as Issue Date is shown.
Point to Secure State Estimation Against Sensor Attacks in the Presence of Noise	The results table also has an Item, which we browsed using Issue Date.
Click on Item Title	Click on Item Title to view the Item.
Point to Metadata	Metadata of the Item is displayed.
Point to Files in This Item	Files in This Item table shows the files available for the Item.
Click on the “Show full item record” button	Click on the “Show full item record” button, to view the full details of the Item.
Scroll down and point to details of the Item	The full details of the Item are now displayed.
Narration only	Next, let us browse Items by Author.
Click on the Browse tab in the navigation bar	Click on the Browse tab in the navigation bar.
Select Author from dropdown	Select Author from the dropdown.
Point to Browsing by Author	The Browsing by Author page opens up.
Narration only	While browsing Items by Author, first we will locate the author and then the associated Items.
locate the results table	Locate the results table.
Narration only	The table shows an index of all authors.
Point to Author name and number of Items	Author name and the number of Items archived by the author is shown.
Highlight by Textbox A to Z characters	Alphabets can be clicked to jump to a particular point in the index. That is where the author's name begins with the chosen alphabet.
Open Item File and Point to Shaunak Mishra	Shaunak Mishra is one of the authors for this Item.
Switch back to DSpace interface	Switch back to DSpace interface.
Click on alphabet M	Now I will click on the alphabet M.
Point to results table	Observe that the results table shows authors whose name begins with alphabet M.
Point to or enter first few letters	Alternatively, type in the first few letters of the author’s name. This can also be used to narrow down and locate the specific author in the index.
Point to or enter first few letters	Let’s type the first few letters of the name of an author in this field.
Enter Mishra in or enter first few letters	I will type Mishra.
Press the Go button	Then, press the Go button.
Point to results table	Observe that the results table shows the author whom we queried.
Click on author name Mishra S.	Click on the author’s name to view the Items archived by the author.
Point to Item in results table	Items archived by the selected author are shown in the results table.
Point to Secure State Estimation Against Sensor Attacks in the Presence of Noise	The results table shows an Item which we browsed by author.
Narration only	This is how archived Items can be found using the browse by Authors feature.
Narration only	In a similar way, Items can be browsed by Title and Subject also.
Narration only	Now, let us learn to find an Item using the Search feature.
Click on the Home tab	Click on the Home tab in the navigation bar.
Narration only	Keywords are used to find Items using the Search feature in DSpace.
Point to the search box	Enter a keyword in the search field of the navigation bar.
Enter Keyword “State”	I will type the keyword “State”.
Click on Search button	Then, click on the Search button.
Point to Search	The Search page opens up.
locate the Item hits table	Locate the Item hits table.
Show Search results	All the Items having the specified keyword in metadata, are listed in the results table.
Point to Secure State Estimation Against Sensor Attacks in the Presence of Noise	The Item hits table shows the Item which we searched by its keyword.
Narration only	If the results show a large number of Items, then finding a particular Item can get tedious.
Point to Search and Filters	DSpace facilitates refining the results using the search scope and Filters.
Point to Dropdown next to search	The dropdown next to Search is used for setting the scope of a search.
Point to options in dropdown	This dropdown contains options like All of DSpace, and the name of all Communities in DSpace.
Select All of DSpace	For this demonstration, I will keep the default All of DSpace option.
Point to Search Keyword	Also, I will keep the same keyword which we entered earlier.
Point to Filters	Additionally, we can apply filters to refine the search results.
Show filter in dropdown	We can add filters like Title, Author, Subject, Date Issued, Has File(s).
Select Title filter	I will select the Title filter.
Point to operations Equals, Contains, ID, Not Equals, Not Contains, Not ID	For a chosen filter, we can set operations like Equals, Contains, ID, Not Equals, Not Contains, Not ID.
Select Contains	I will select Contains.
Point to field in filter section	Next, we need to provide filtration criteria in the field in the filter section.
Narration only	Filtration criteria is used by applied filters for refining the search results. As a criteria, we can provide Title/Author/Subject/Date Issued, etc.
Enter Title Secure State Estimation	As I have selected the Title filter, I will set this criteria. This criteria is nothing but some words from the actual title of the Item.
Click on Add button in filter section	Then, click on the Add button in the filter section to apply the filter.
Point to search results	Observe that the search result is updated. And, now the search result shows only those Items that fulfill the filter criteria.
Point to Secure State Estimation Against Sensor Attacks in the Presence of Noise	The Item hits table shows an Item which we searched using the filters.
Narration only	We can apply multiple filters also, by following the same steps mentioned earlier.
Point to X button	We can remove the set filters by clicking this cross button. I will skip this.
Narration only	Next, let’s proceed to search Item using the Discover feature.
Narration only	DSpace discovery enables Item search using facets.
Point to Discover	The Search page has the Discover section.
Point to Author, Subject, Date issued and Has File(s)	The Discover section contains facets for Author, Subject, Date issued and Has File(s).
Narration only	Facets are break-ups of search results into categories like Author, Subject, Date issued and Has File(s).
Point to Author name and number of Items	Each listed record in facet shows the number of associated Items.
Narration only	Now, let us find Items using Author facet.
Narration only	To do so, click on the Author name in Author facet.
Click on Mishra	Again, I will choose Mishra.
Point to Search Page	Observe that the Search page is updated.
Locate Item hits table	Locate Item hits table.
Point to Secure State Estimation Against Sensor Attacks in the Presence of Noise	Observe that the Item archived by the chosen author is displayed.
Narration only	This is how we can use Search and Discover features for searching Items.
Only Narration	This brings us to the end of this tutorial. Let us summarise.
Slide: Summary	In this tutorial we learnt to Find an Item using Browse Find an Item using Search and Find an Item using Discover
Slide : About Spoken Tutorial project	The video at the following link summarises the Spoken Tutorial project. Please download and watch it.
Slide : Spoken Tutorial workshops	The Spoken Tutorial Project team conducts workshops and gives certificates. For more details, please write to us.
Slide: Answers for THIS Spoken Tutorial	Please post your timed queries in this Forum.
Slide: Acknowledgement -I	Spoken Tutorial project is funded by the Ministry of Education (MoE), Government of India.
Slide: Acknowledgement -II	DSpace spoken tutorial series is funded by the National Virtual Library of India, Ministry of Culture, Government of India.
Narration only	This script and video for this tutorial was contributed by Pankaj Patil from IIT Bombay. And this is Nancy Varkey signing off. Thanks for joining.

Contributors and Content Editors

Nancyvarkey, Pankajpatil694