Script : Item Submission in DSpace
Author : Pankaj Patil
Keywords : Item Submission, Item Upload, Dublin Core metadata, Submitter, Submission Status
|Slide: Title||Welcome to this spoken tutorial on Item Submission in DSpace.|
|Slide: Learning Objectives|| In this tutorial, we will learn to
|Slide: System requirements|| This tutorial is recorded using
However you may use any other web browser of your choice.
|Slide: Pre-requisites|| To practice this tutorial, you should have
|Slide: Pre-requisites|| To follow this tutorial, you should also have
|Slide : Code files||
|Slide:Item in DSpace||
|Slide:Item in DSpace||
|Show the file of HPC-Article.pdf and HPC-Article-metadata.txt|| In this tutorial demonstration, I will submit a PDF file of an Article along with its metadata.
So, collectively an Article and its metadata constitutes an Item in DSpace terminology.
Now, let us proceed to submit an Item in the Collection using Submitter’s authority.
| Open Web Browser
Address Bar >> localhost:8080
|Open a web browser and go to the DSpace interface.|
| Log in to DSpace with Submitter role
Email ID: email@example.com Password : u5pass
| Log in to DSpace with the Submitter's account.
We had already created this account earlier in this series.
I will login with my Submitter’s account.
|Only narration||We are now in the Submitter’s My DSpace page.|
|Click on Start New Submission button||Click on the Start New Submission button in the My DSpace section.|
|Click on Collection drop down|| Next, click on the drop-down arrow adjacent to the Collection field.
A list of Collections will be displayed.
|Point to IITB Digital Library > Electrical Engineering > Articles||These Collections appear with the respective hierarchical Community and Sub-community.|
|Select IITB Digital Library > Electrical Engineering > Articles|| Now select Articles from the Collection list, which appears as
IITB Digital Library > Electrical Engineering > Articles.
|Click on the Next button||Then click on the Next button below the Collection field to proceed further.|
|Point to Submit: Describe this Item||The Item Submission form opens up.|
|Highlight the Describe||In this form, under the Describe tab we will fill the metadata of the Item.|
|Point to the asterisk symbol|| Please note that all fields marked with an asterisk symbol are mandatory.
You can leave the other fields blank, if you do not have those data.
| Fill fields of Authors, Title, Date of issue, Publisher, Citation
Authors : Jiji, C.V. Chaudhuri, S.
| Based on my metadata file, I will fill the following fields:
Date of issue
|Point to “+ Add more” button|| If an Item has multiple values for a field, you can add it by clicking the Add more button.
For example. If we have more than one Author for an Item, click on Add more button to add other author names.
|Point to Identifiers||As an Identifier, any standardized code can be used.|
|Point to different Identifiers||DSpace provides identifier options like ISSN, ISBN, ISMN, URI, Govt’s Doc No, and Others.|
| Choose Identifier type and enter Identifier number
Identifiers : URI : 10.1155/ASP/2006/73767
| Choose the appropriate option from the drop-down list in the Identifiers field.
Then type the unique Identifier number, available for the file to be uploaded.
|Point to URI and DOI||I have selected URI and entered the DOI (i.e. Digital Object Identifier) of the article.|
|Select Type as Article|| Select Type of the Item from the drop-down list.
I am going to select Article.
|Point to Type|| Items may have multiple digital files of different types.
For Items with multiple digital files, we can select multiple Types.
To do so, you may have to hold down the CTRL or Shift key on your keyboard.
|Point to Language||Select the language of the file to be uploaded for the Item.|
|Select English||As my Article is in English, I am selecting English.|
|Click on Next button||Then click on the Next button at the bottom right corner.|
| Enter Keywords and Abstract
Keywords : Training Image, Information Technology, image processing
|In the second page, I will fill the keywords and the Abstract as shown here.|
|Point to Sponsors and Description||Leave the rest of the fields as blank.|
|Click on Next button||Click on the Next button at the bottom right corner.|
|Point to Submit : Upload a file section||The next section is Upload a file section.|
|Click on the Select a file or Drag & drop files…||Click on the Select a file or Drag & drop files… link to upload the files.|
|Point to File Upload pop-up window||A pop-up window named File Upload opens.|
| Browse to the directory
Select the file HPC-Article.pdf
|Browse to the directory where the file is, on your computer and upload the file.|
|Narration||The upload may take some time depending on the size of the file.|
|Point to Files To Upload table||The Files To Upload table shows the uploaded files.|
|Point to the green tick mark||On successful file upload, a green tick mark symbol appears next to the filename.|
|Point to the Description text box|| Type any description text for the uploaded file in the Description field.
I am leaving this as blank for now.
|Point to Select a file or Drag & drop files…||If you want to upload multiple files, then repeat the same steps as shown above.|
|Click on Next button||Now, click on the Next button at the bottom right corner.|
|Point to Submit: File Uploaded Successfully|| Submit: File Uploaded Successfully section shows the details of the uploaded files.
In this section, we can cross-verify the uploaded files.
|Point to Remove button||Wrongly uploaded files can be removed by clicking on the Remove button adjacent to the filename.|
|Point to Add another file button|| We can add files for an Item by clicking on the Add another file button below the table.
And then repeat the File Upload steps.
|Click on Next button||Once the uploaded file is cross-verified, click on the Next button at the bottom right corner.|
|Point to Submit : Verify Submission|| The next page, Submit: Verify Submission displays the metadata which we have entered so far.
At this stage we have entered Dublin Core metadata and uploaded a file for an item.
Check carefully for any mistakes in the entry and correct them, if any.
|Point to Title of Item||I noticed that I have made a spelling mistake in the Title.|
|Click Correct one of these button||To correct the Title, click on the corresponding Correct one of these buttons.|
|Point to Describe section||The Describe section of Item Submission form, opens up.|
| Correct the Title
Title : Single-Frame Image Super-resolution through Contourlet Learning
|Locate the spelling mistake and correct it.|
|Click on the Next button||Then click on the Next button at the bottom right corner.|
|Point to Submit : Verify Submission||Click on the Next button repeatedly until you reach Submit: Verify Submission page.|
|Point to Title||Observe that Title is now updated.|
|Click on Next button||Once you ensure that everything is correct, click on the Next button at the bottom right corner.|
|Point to DSpace Distribution License||In the DSpace Distribution License page, read the distribution license.|
|Click I Grant the License button||If you agree with the terms in the license, then click I Grant the License button at the bottom.|
|Point to Submit : Submission Complete||Now, our item is successfully submitted.|
|Narration only||Next, let us proceed to check the status of the submitted Item.|
|Click on Go to My DSpace||To do so, locate the link Go to My DSpace and click on it.|
|Show My Dspace page||We will be redirected to the My DSpace page.|
|Point to Title of Item in Submissions In Workflow Process section|| We can see that the submitted Item is in the Workflow Process.
That is, the submitted Item is in the task pool of the Reviewer.
|Narration Only||Let’s now learn how the Reviewer gets notified.|
|Narration only|| A notification email is sent to all authorized Reviewers of the respective Collection.
Let us proceed to cross-verify the email sent to the Reviewer.
| Log into reviewer’s email account
Email: firstname.lastname@example.org Password: **********
| Log in to your Reviewer’s email account.
Mine is email@example.com
| Point to mail
DSpace: You have a new task
|Here is the email with the subject DSpace: You have a new task.|
|Narration Only|| If the email is not seen in the Inbox, then it could be in your SPAM folder.
Otherwise recheck your internet connection.
|Open a mail||Let us open the email.|
|Point to Title, Collection, Submitted By||It shows details of the submitted Item like Title, Collection, Submitted By.|
|Point to URL in the mail||The Reviewer can view a new Task, using the URL provided in the email.|
|Narration only||So now, we have verified the notification email sent to the Reviewer.|
|Switch back to DSpace||Switch back to DSpace.|
|Logout from DSpace||Let us logout this user from the DSpace interface.|
|Narration only|| This brings us to the end of this tutorial.
Let us summarize.
|Slide: Summary|| In this tutorial we learnt to
|Slide: Assignment|| As an assignment,
|Slide : About Spoken Tutorial project|| The video at the following link summarises the Spoken Tutorial project.
Please download and watch it.
|Slide : Spoken Tutorial workshops|| The Spoken Tutorial Project team conducts workshops and gives certificates.
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|Slide: Forums||Please post your timed queries in this Forum.|
|Slide: Acknowledgement -I||Spoken Tutorial project is funded by MHRD, Government of India.|
|Slide: Acknowledgement -II||DSpace spoken tutorial series is funded by the National Virtual Library of India, Ministry of Culture, Government of India.|
|Narration only|| This script and video for this tutorial was contributed by Pankaj Patil from IIT Bombay.
And this is Nancy Varkey signing off. Thanks for joining.