Mayahans: Created page with "'''Title of the Script:Catalog Serials''' '''Author''': Vaibhavi Satardekar and Maya Hans '''Keywords: ''' Koha, Koha 24.05, Serials module, Cataloging, Journals, MARC Recor..."

2025-06-11T10:36:13Z

Created page with "'''Title of the Script:Catalog Serials''' '''Author''': Vaibhavi Satardekar and Maya Hans '''Keywords: ''' Koha, Koha 24.05, Serials module, Cataloging, Journals, MARC Recor..."

New page

'''Title of the Script:Catalog Serials'''

'''Author''': Vaibhavi Satardekar and Maya Hans

'''Keywords: ''' Koha, Koha 24.05, Serials module, Cataloging, Journals, MARC Record, MARC 21 format, Library of Congress Subject Headings, Topical term, Cataloging source, Video tutorial.

'''Pre-requisites:''' '''Create MARC Framework'''

{| border=1

|| '''Visual Cue'''
|| '''Narration'''
|-
|| '''Slide Number 1'''

'''Title Slide'''
|| Welcome to this Spoken Tutorial on '''Catalog Serials '''in '''Koha'''.
|-
|| '''Slide Number 2'''

'''Learning Objectives'''

We will learn how to:
* '''Catalog Serial''' in''' Koha'''

|| In this tutorial, we will learn how to-
* '''Catalog Serial '''in '''Koha.'''

|-
|| '''Slide Number 3'''

'''System Requirements'''

* '''Ubuntu Linux OS v22.04'''
* '''Koha v24.05'''
* '''Firefox v131.0.3'''
* A working internet connection

|| To record this tutorial, I am using
* '''Ubuntu Linux OS version 22 point 04'''
* '''Koha version 24 point 05'''
* '''Firefox version 131 point 0 point 3''

I also have a working internet connection.
|-
|| '''Slide Number 4'''

'''Pre-requisites'''
* You should have knowledge of Library Science

|| To follow this tutorial, you should have knowledge of Library Science.
|-
|| '''Slide Number 5'''

'''What is the '''Serials '''module?'''

'''Serials''' module is used for managing subscription of-
* '''Journals'''
* '''Magazines '''and
* '''Periodicals'''

that are published periodically
|| Before we begin, let’s understand-

What is the '''Serials module'''?

'''Serials '''module is used for managing subscription of-
* '''Journals'''
* '''Magazines '''and
* '''Periodicals'''

that are published periodically.
|-
|| '''Slide Number 6'''

'''Pearl: A journal of Library and Information Science'''

'''Volume-18'''

'''Issue Number- 1'''

'''Frequency- Quarterly publication'''
|| In this tutorial, we are going to catalog a serial publication with the following title.

|-
|| '''Koha''' staff interface page

Click on '''Cataloging''' module
|| To do so, I have already logged in as '''Superlibrarian'''.

Click on the''' Cataloging module'''.
|-
|| Cursor on Cataloging page

Narration only

Click on '''+New record '''dropdown''' '''Select''' Serials'''

Cursor on''' Add MARC record '''page''' '''opens.
|| The '''Cataloging''' page opens.

Remember in the '''Marc framework''' tutorial assignment we have added a framework for '''Serials'''.

Now we will use the framework to catalog a serial.

So, click on''' '''Add''' New record '''dropdown''' '''and''' '''select''' Serials.'''

A new page '''Add MARC record '''opens.
|-
|| Cursor on red colored asterisk

Click on fields marked with red colored asterisk
|| Let us proceed to fill in the details below.

Notice that there are a few '''Required''' fields on this page.

'''Koha''' auto-generates values for a few '''Required''' fields.
|-
|| Cursor on tabs 0 to 9
|| Among the range of tabs from''' 0 to 9''' we will start with tab''' 0.'''
|-
|| Click inside the field for '''000, LEADER'''.

Cursor on '''nam a22 7a 4500'''
|| Click inside the field for '''000 LEADER'''.

'''Koha '''auto generates this value for my machine.

You may see a different value on your machine.
|-
|| Click in the field for '''005 DATE AND TIME OF LATEST TRANSACTION'''

Cursor on the value
|| Next click inside the field for '''005 DATE AND TIME OF LATEST TRANSACTION'''.
|-
|| Narration Only
|| We will skip the fields for '''006''' and '''007'''.
|-
|| Cursor '''008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION'''
|| Now scroll down and click inside the field for '''008 FIXED-LENGTH DATA ELEMENTS--GENERAL INFORMATION'''.
|-
|| Narration only
|| Before moving ahead please note that each field has two blank boxes with question mark adjacent to it.

To explore more about that particular field click on the question mark.

To get the '''MARC21 format for Bibliographic Data'''.
|-
|| Next, go to the tab '''022 International Standard Serial Number.'''

Cursor on the sufield ‘'''a’ International Standard Serial Number'''

Enter 8 digit''' ISSN 0973-7081 '''number.
|| Next go to the field '''022''' '''International Standard Serial Number.'''

And locate the sub-field '''a - International Standard Serial Number.'''

Enter the 8 digit '''ISSN '''number as shown here.
|-
|| Go to the tab '''040 CATALOGING SOURCE'''

Go to sub-field '''c, Transcribing agency'''

Type the name of the '''Institute/University '''or the '''Department'''

Type''' IIT Bombay'''
|| Now scroll down to the field '''040 CATALOGING SOURCE.'''

In the sub-field '''c - Transcribing agency '''type the name of the '''Institute '''or '''University '''or the '''Department'''.

I will type''' IIT Bombay.'''
|-
|| Cursor on tabs from '''0 to 9 >> '''click on tab''' 2'''
|| Now scroll up and from tabs '''0 to 9, '''click on the tab''' 2.'''
|-
|| Go to the tab '''245 TITLE STATEMENT:'''
|| Next go to the field '''245 TITLE STATEMENT.'''
|-
|| Type '''0 '''in the first blank box
|| Now type''' 0 '''in the first blank box.
|-
|| Type '''0''' in the 2nd blank box
|| And also type '''0''' in the second blank box.

I have entered '''0''', because under this''' TITLE''' there is no non-filling character.
|-
|| In the subfield ‘'''a’ Title '''enter''': Pearl: A Journal of Library and Information Science.'''
|| In the subfield '''a Title '''type''' Pearl: A Journal of Library and Information Science.'''
|-
|| Go to '''260 PUBLICATION, DISTRIBUTION, ETC. '''

Fill the fields

In the subfield ‘'''a’ Place of publication, distribution, etc, '''type''' Hyderabad'''

In the subfield ‘'''b’ Name of publisher, distributor, etc, '''type '''University Library Teachers Association Of Andhra Pradesh'''

In the subfield ‘'''c’ Date of publication, distribution, etc, '''type '''2024'''
|| Now scroll down and go to the field '''260 PUBLICATION DISTRIBUTION ETC. '''

Here we will fill in the details of our serial.

In the subfield- '''a Place of publication distribution etc '''type''' Hyderabad.'''

In the subfield-'''b Name of publisher, distributor etc '''type '''University Library Teachers Association Of Andhra Pradesh.'''

In the subfield-'''c Date of publication, distribution etc '''type '''2024.'''
|-
|| Cursor on tabs from '''0 to 9 >> '''Click on tab''' 3'''
|| Next scroll up and from tabs '''0 to 9, '''click on the tab''' 3.'''
|-
|| Now go to '''300 PHYSICAL DESCRIPTION'''.

Subfield''' ‘a’ Extent- '''Enter '''18v.'''
|| Now go to field '''300 PHYSICAL DESCRIPTION.'''

In the subfield''' a Extent '''we will type '''18v.'''

Note that I am subscribing to this journal from '''18 '''th''' volume '''onwards.
|-
|| Now, go to '''310 CURRENT PUBLICATION FREQUENCY'''

Click on th tag '''Current Publication Frequency '''
|| Now go to the field '''310''' '''CURRENT PUBLICATION FREQUENCY.'''

Click on '''CURRENT PUBLICATION FREQUENCY '''to expand the field so that we can fill in the sub-fields.
|-
|| In the subfield '''‘a’ Current publication frequency '''type '''Quarterly'''
|| In the sub-field '''a Current publication frequency '''we will type '''Quarterly.'''

Because this journal is '''quarterly periodical serial.'''
|-
|| Cursor on tabs from '''0 to 9 >> '''Click in tab '''6'''
|| Now, from the tabs '''0 to 9 '''click on the tab''' 6.'''
|-
|| Go to '''650 SUBJECT ADDED ENTRY--TOPICAL TERM'''
|| Scroll down and locate the field '''650 SUBJECT ADDED ENTRY--TOPICAL TERM.'''
|-
|| Locate the two blank boxes adjacent to''' 650 ?'''

In the first blank box type''' 1.'''

In the second blank box type '''0.'''
|| Locate the two blank boxes adjacent to''' '''the '''650 question mark.'''

In the first blank box type''' 1.'''

In the second blank box type '''0.'''
|-
|| In the subfield '''‘a’ Topical term or geographic name entry element '''

Type subject heading as '''Library Science'''
|| Next comes the sub-field-'''a Topical term or geographic name entry element.'''

Here, we will type the subject heading as '''Library Science.'''
|-
|| Cursor on the small button: '''Repeat this Tag'''
|| In case, more than one''' keyword '''has to be added.

Then, as explained in an earlier tutorial, click on the small button '''Repeat this Tag.'''

The duplicate of the tab '''650''' will appear.
|-
|| Cursor on the tabs '''0 to 9'''

Click on the tab''' 7.'''
|| Now from the tabs '''0 to 9 '''click on tab''' 7.'''
|-
|| Go to the tab '''700''' '''ADDED ENTRY--PERSONAL NAME'''

*Type''' 1 '''in the first blank box.
*Type '''0 '''in the second blank box'''.'''

|| Next go to the field 700 '''ADDED ENTRY--PERSONAL NAME'''.

Locate the two blank boxes adjacent to the 700 question mark.

Type''' 1 '''in the first blank box.

And type '''0 '''in the second blank box'''.'''
|-
|| Click on '''ADDED ENTRY--PERSONAL NAME'''
|| Click on '''ADDED ENTRY--PERSONAL NAME '''to expand the field to fill in the sub-fields.
|-
|| In the '''subfield ‘a' Personal name-''' enter the '''Editor’s''' name
* '''G, Sujatha '''

|| In the sub-field'''-a Personal name''' type the '''Editor’s''' name.
* '''G, Sujatha '''

Remember to write the '''Surname '''first followed by a comma and then '''First name'''.
|-
|| Go to tab 9

'''942 ADDED ENTRY ELEMENTS (KOHA)'''

In the subfield''' 942 ‘c’: item type, '''from the drop down''' '''select-''' Serial'''
|| Lastly, from the tabs '''0 to 9 '''click on the tab '''9.'''

Go to the field '''942 ADDED ENTRY ELEMENTS (KOHA).'''

For the sub-field'''-c Koha item type '''from the drop down''' '''select '''Serial.'''
|-
|| Click on '''Save'''
|| After filling all the details click on''' Save '''at the top left corner of the page.
|-
|| Cursor on '''Items for Pearl: A Journal of Library and Information Science (Record #) '''
|| A new page opens with the title '''Items for Pearl: A Journal of Library and Information Science.'''

|-
|| Cursor on various fields under the section '''Add item'''

'''0 - Withdrawn status: '''leave it blank

'''1 - Lost status :''' leave it blank

'''2- Source of classification or shelving scheme: '''Select '''Dewey Decimal Classification'''

'''3- Materials specified (bound volume or other part): '''Leave blank

'''4 - Damaged status:''' if the '''book '''is damaged then select''' Damaged '''else leave it blank

'''5 - Use restrictions:''' Leave blank

'''7 - Not for loan: '''Leave it blank

'''8 - Collection: '''Leave it blank

'''a - Home library: Spoken Tutorial Library'''

'''b - Current library: Spoken Tutorial Library'''

'''c - Shelving location: '''

'''D- Date acquired: 12-30-2024 '''

'''e - Source of acquisition: ('''Vendor name)

'''f - Coded location qualifier- '''blank

'''g - Cost, normal purchase price: Rs 5400'''

'''h - Serial Enumeration / chronology: '''Leave it blank

'''i - Inventory number: '''Leave it blank

'''j - Shelving control number- '''Leave it blank

'''o - Full call number- '''Leave it blank

'''p- Barcode- 01'''

'''t - Copy number- '''Leave it blank

'''u - Uniform Resource Identifier- '''Leave it blank

'''v - Cost, replacement price- '''Leave it blank

'''w - Price effective from-12/30/2024'''

'''x - Non-public note-''' Leave blank

'''y - Koha item type: Serial ('''if not selected by default)

'''z - Public note: '''Leave it blank
|| Next, for '''Add item '''we are prompted to fill in some details.

Note that '''Koha '''by default fills in the details for-
* '''Home library '''and
* '''Current library '''

Now scroll down and click inside the field for '''Date acquired.'''

'''Koha '''auto-selected this date however note this date is editable.

I have filled in a few details.

You may pause the video and fill in the details as shown.

If you do not have information for a particular field, then leave it blank.

|-
|| Cursor on
* '''Add and duplicate'''
* '''Add multiple copies of this item'''
* '''Save as template'''

|| Additionally, you can click on the buttons
* '''Add and duplicate'''
* '''Add multiple copies of this item ''' and
* '''Save as template '''at the bottom of the page.

For now we will not click on any of these buttons.
|-
|| Click on the tab '''Add item'''
|| After entering all the details, click on the tab '''Add item ''' at the bottom of the page.
|-
|| Cursor on '''Items for Pearl: A Journal of Library and Information Science (Record #) '''
|| A page '''Items for Pearl: A Journal of Library and Information Science '''opens with the filled details.
|-
|| Click on '''Normal'''
|| Now from the left side menu click on '''Normal '''to view the cataloged''' '''record of the journal.
|-
|| Cursor on '''Pearl: A Journal of Library and Information Science '''by''' G. Sujatha.'''
|| With this we have successfully '''Cataloged''' the serial '''Pearl: A Journal of Library and Information Science '''by''' G. Sujatha.'''
|-
|| Narration Only
|| This brings us to the end of this tutorial.
|-
|| '''Slide Number 7 '''

'''Summary'''

In this tutorial we learned to:
* '''Catalog''' '''serial''' in''' Koha'''

|| Let’s quickly recap.

|-
|| '''Slide Number 8'''

'''Assignment'''
* '''Journal of Chemical Education'''
* '''Volume : 101'''
* '''Issue Number : 1'''
* '''Monthly publication for the month of Jan 2024'''
* '''ISSN : 0021-9584'''

|| As an assignment
* Catalog the following journal.

|-
|| '''Slide Number 9'''

'''Thank you'''
|| Thank you for joining.
|-
|}

User:Mayahans - Revision history

Mayahans: Created page with "'''Title of the Script:Catalog Serials''' '''Author''': Vaibhavi Satardekar and Maya Hans '''Keywords: ''' Koha, Koha 24.05, Serials module, Cataloging, Journals, MARC Recor..."