Chandrika: Created page with '{| border=1 || Visual cue || Narration Cue |- || Show Slide Welcome to the Spoken Tutorial on '''Address Book Mozilla Thunderbird''' || Welcome to the Spo…'

2012-11-27T14:29:59Z

Created page with '{| border=1 || Visual cue || Narration Cue |- || Show Slide Welcome to the Spoken Tutorial on '''Address Book Mozilla Thunderbird''' || Welcome to the Spo…'

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{| border=1
|| Visual cue
|| Narration Cue

|-
|| Show Slide
Welcome to the Spoken Tutorial on '''Address Book Mozilla Thunderbird'''
|| Welcome to the Spoken Tutorial on '''Address Book in Mozilla Thunderbird'''

|-
|| Show Slide
'''Learning Objectives'''
* Add
* View
* Modify
* Delete
* contacts from the Address Book

||
In this tutorial we will learn how to '''add''', '''view''', '''modify''' and '''delete''' contacts from the '''Address Book'''.

|-
|| Show Slide
'''Learning Objectives'''
* Create a New Address Book
* Delete an existing Address Book
* Import contacts from other mail accounts

|| We will also learn how to:
* Create a New Address Book.
* Delete an existing Address Book.
* Import contacts from other mail accounts.

|-
|| Show Slide
'''System Requirements'''
'''* Mozilla Thunderbird 13.0.1'''
'''* Ubuntu 12.04.'''
||

Here we are using '''Mozilla Thunderbird 13.0.1''' on '''Ubuntu 12.04'''.

|-
|| Show Slide
'''What is an Address Book?'''
* An address book works the same way
** as the '''Contacts''' feature in a mobile phone.
* You can use the Address Book to create and maintain contacts.
|| What is an Address Book?
* An address book works the same way as the '''Contacts''' feature in your mobile phone.
* You can use the Address Book to create and maintain contacts.

|-
|| Show Slide
'''Types of Address Books'''
* There are two types of Address Books in '''Thunderbird'''
*'''Personal address book '''
** Allows you to create new contacts.
*'''Collected address book will '''
** Automatically collect the email addresses inserted
** In the outgoing or sent mails.
||
There are two types of Address Books in Thunderbird:
* Personal address book allows you to create new contacts.
* Collected address book automatically collects the email addresses from outgoing or sent mails.

|-
|| Open '''Thunderbird'''.
|| Click on the '''Thunderbird '''icon in the '''Launcher'''.

|-
||
|| The '''Thunderbird window '''opens.

|-
||
|| Now, let’s learn to add contacts in the Personal Address Book.

|-
|| Switch to '''Thunderbird'''
From the '''Main Menu''', Click on '''Tools''' and then click on '''Address''' '''Book'''.
|| From the '''Main '''menu, click on '''Tools '''and '''Address''' '''Book'''.

|-
|| Point to the '''Address''' '''Book''' dialog box.
|| The '''Address''' '''Book''' dialog box appears.

|-
|| Point to the '''Personal''' and '''Collected Address Books '''in the left panel.
|| In the left panel, you can see both the '''Personal '''and '''Collected Address Books'''.

|-
|| Point to the '''Personal Address Book''' in the left panel.
|| By default the '''Personal Address Book''' is selected in the left panel.

|-
|| Go to the right panel and point to the two halves.
|| The right panel is divided into two halves.

|-
|| Point to the top half.

Point to the bottom half.
|| The top half displays the contacts.
The bottom half displays the complete details of the contact selected at the top.

|-
|| Show Slide
'''Create a New Contact.'''
|| Let’s create a new contact.

|-
|| From the toolbar, click '''New''' '''Contact'''.
|| In the toolbar, click '''New''' '''Contact'''.

|-
|| Point to the '''New Contact''' dialog box.
|| The '''New Contact''' dialog box appears.

|-
|| Click the '''Contact''' tab.
|| Click the '''Contact''' tab.

|-
|| Enter Name '''AMyNewContact'''
Enter '''Email as USERONE@GMAIL.COM'''

|| Let’s enter '''First''' as '''AMyNewContact'''.
Enter '''Email as '''
'''USERONE at GMAIL dot COM'''

|-
|| Point to the field''' Display Name'''.
|| Note that the field''' Display Name '''is automatically updated with the First Name.

|-
|| Click the '''Private''' tab.
|| Click the '''Private''' tab.
Use this tab to store the complete postal address for the contact.

|-
|| Click the '''Work''', '''Other''' and '''Photo''' tabs.
|| You can use the '''Work''', '''Other''' and '''Photo''' tabs to store relevant information

and even the photograph of the contact.

|-
|| Click '''OK'''.
|| Click '''OK'''.

|-
|| Point to the contact that is displayed in the right panel.
|| The contact is added and displayed in the right panel.

|-
|| Add two more contacts '''VMyNewContact''' and '''ZMyNewContact'''.
Please enter only the contact name and save it.
|| In the same manner let’s add two more contacts '''VMyNewContact''' and '''ZMyNewContact'''.

|-
||
|| Let’s suppose we want to sort contacts by name.

|-
|| From the '''Main''' '''Menu''' >> click on '''View''' >> '''Sort''' '''by''' >> '''Name'''.

|| From the '''Main''' '''Menu''', click on '''View''', '''Sort''' '''by''' and '''Name'''.

|-
|| Point that the contacts are sorted in the ascending order.
|| Notice, that the contacts are sorted in the ascending order, by default.

|-
|| From the '''Main''' '''Menu''' >> click on '''View''' >> '''Sort''' '''by''' >> '''Ascending'''.
|| To sort it in the ascending order, from the '''Main''' '''Menu''', click on '''View''', '''Sort''' '''by''' and '''Ascending'''.

|-
|| From the '''Address Book''' dialog box >> from the right panel >> click on '''Name'''.
|| Alternately, in the '''Address Book''' dialog box, from the right panel, simply click on '''Name'''.

The names are now sorted in the descending order!

|-
||
|| Now, let’s search for a contact.

|-
||
|| We can search for a contact using the '''Name''' or the '''By Email'''.

|-
||
|| Let’s search for the name '''AMyNewContact'''.

|-
|| Go to the '''Address''' '''Book''' dialog box.
In the '''Search''' field, enter '''AMyNewContact'''.
Click '''Enter'''.
|| Go to the '''Address''' '''Book''' dialog box.
In the '''Search''' field, enter '''AMyNewContact'''.

|-
|| Point to the '''cross''' icon in the '''Search''' field.
|| Notice, the '''Search''' field.

Instead of the '''Magnifying glass''' icon, a small '''cross''' icon is displayed.

|-
|| Point that the contact address is displayed at the bottom of the right panel.
|| Only the contact '''AMyNewContact''' is displayed in the top right panel.

|-
|| In the '''Search''' field, click the '''cross''' icon.
|| Now, in the '''Search''' field, click the '''cross''' icon.

|-
|| Point to all the contacts that are now visible in the top right panel.
|| All the contacts are now visible in the top right panel.

|-
|| Show Slide
'''Assignment'''

*Search for emails by Subject
|| Pause this tutorial and do this assignment.
Search for emails by '''Subject'''.

|-
||

|| Suppose the contact information for '''ZMyNewContact''' has changed.
Can we edit this information?
Yes, we can!

|-
|| Select the name '''ZMyNewContact''' >> right-click and select '''Properties'''
|| From the right panel, let’s select '''ZMyNewContact.'''
Now, right click for the context menu and select '''Properties'''.

|-
|| Point to the''' Edit Contact For ZMyNewContact''' dialog box.
|| The '''Edit Contact For ZMyNewContact''' dialog box appears.

|-
|| Place the cursor on the name and change Z to M.

Point to the Display field and change to '''Z to M'''
|| Let’s change the name to '''MMyNewContact'''.

Now, let’s change the '''Field Display Name '''to '''MMyNewContact'''.

|-
||
|| We shall also add a '''Work Title''' and '''Department'''.

|-
|| Click the '''Work''' tab.
In the '''Title''' enter '''Manager''' and in '''Department''' enter '''HR'''.
|| Click the '''Work''' tab.
In the '''Title''' enter '''Manager''' and in '''Department''' enter '''HR'''.

|-
|| Click '''OK'''.
|| Click '''OK'''.

|-
|| Point to the '''Contact''' details in the right panel.
|| Look at the contact details in the bottom right panel.
It has been updated.

|-
||

|| Now, how can we delete unwanted contacts in Thunderbird?

|-
|| Select the contact VMyNewContact >> right-click to view the context menu >> click '''Delete'''.
|| First, select the '''Contact'''.

Right-click to view the context menu and click '''Delete'''.

|-
|| A confirmation dialog box appears.
Click '''OK'''.
|| A confirmation dialog box appears.
Click '''OK'''.

|-
|| Point that it is no longer displayed in the list.
|| The contact is deleted and is no longer displayed on the contact list.

|-
|| Show Slide
'''Create a New Address Book'''
* Thunderbird also allows you
** to create your own address book.
* This is in addition to the two default books,
** Personal Address Book
** Collected Addresses.
||
Thunderbird also allows you to create your own address book.
This is in addition to the two default books,
that is,
Personal Address Book and
Collected Addresses.

|-
||
|| Let’s create a new Address Book.
Remember, you must keep the '''Address Book''' dialog box open.

|-
|| From the '''Main menu''' >> Go to '''File''' >> click '''New''' >> select '''Address''' '''Book'''.
|| From the '''Main menu''', go to '''File''', click '''New''' and select '''Address''' '''Book'''.

|-
|| Point to the '''New Address Book''' dialog box.
|| The''' New Address Book '''dialog box appears.

|-
|| In the '''Address Book Name''' field, enter '''Office Contacts'''.
Click '''OK'''.
|| In the '''Address Book Name '''field, type '''Office Contacts.'''
Click '''OK.'''

|-
|| Point to the Office contacts address book that is displayed in the left panel.
|| The address book we created is displayed in the left panel.

|-
||
|| You can use this address book in the same manner you use the default address books.

|-
|| Show Slide
'''Assignment'''
* Create a new Address Book
* Add contacts to it

|| Pause this tutorial and do this assignment.
Create a new Address Book and add contacts to it.

|-
||
|| Next, let’s learn to delete an Address Book.

|-
|| Show Slide
'''Important Information'''

When you delete an address book
* All the contacts associated with it are also deleted.
|| Remember, when you delete an address book all the contacts associated with it are also deleted.

|-
|| Select the Address Book '''Office Contacts'''.

Right-click to view the context menu and select '''Delete'''.

|| To delete the address book '''Office Contacts''' from the left panel select it.
Right-click to view the context menu and select '''Delete'''.

|-
|| A confirmation dialog box appears.
Click '''OK'''.
|| A dialog box requesting you to confirm the delete action appears.
Click '''OK'''.

|-
|| Point to show that the address book is no longer visible.
|| The address book is deleted.

|-
|| Show Slide
'''Assignment'''
* Create a new address book called Additional Office Contacts.
* Use the Edit option in the Address Book toolbar
* Delete this address book.
* From the Main menu in the Address Book dialog box
* Select Edit and Search Addresses.
* Use the Advanced Search option to search for addresses.
|| Pause this tutorial and do this assignment.
* Create a new address book called Additional Office Contacts.
* Use the Edit option in the Address Book toolbar
* Delete this address book.
* From the Main menu in the Address Book dialog box, select Edit and Search Addresses.
* Use the Advanced Search option to search for addresses.

|-
|| Show Slide
'''Import Contacts from other mail accounts'''
* Thunderbird allows us to import
contacts from other Mail
accounts, too
* This way we can update the
contacts without losing contact
information

|| Thunderbird allows us to import contacts from other Mail accounts too.
This way we can update the contacts without losing contact information.

|-
||
|| Let’s import the contacts from our '''Gmail '''account.

|-
|| Open the Gmail account.
|| First we open the '''Gmail '''account.

|-
|| Open a fresh browser and type www.gmail.com.
Press '''Enter'''.
|| Open a fresh browser and the type the url www.gmail.com.
Press '''Enter'''.

|-
|| Point to the Gmail home page appears.
|| The '''Gmail '''home page appears.

|-
|| Enter the Username as '''STUSERONE@GMAIL.COM'''
Enter the password '''password123!'''
|| Enter the '''Username '''as '''STUSERONE at gmail dot com'''.
Enter your password.

|-
|| Click '''Sign In'''.

The Gmail window appears.
|| Click '''Sign In'''.

The '''Gmail '''window appears.

|-
||
|| For the purposes of this tutorial we have created four contacts in Gmail.

|-
|| Click on '''Gmail '''and '''Contacts''' on the top left of the Gmail window >> Point to the '''Contacts''' tab appears >> Click '''More''' >> Select '''Export'''.
||
* From the top-left of the Gmail window, click on '''GMail '''and '''Contacts'''.
* The '''Contacts''' tab appears.
* Click '''More''' and select '''Export'''.

|-
|| Point to the '''Export contacts''' dialog box.
|| The '''Export contacts''' dialog box appears.

|-
|| Under the field '''Which contacts do you want to Import >> '''select '''All contacts'''.
|| In the field '''Which contacts do you want to export?''',''' '''select '''All contacts'''.

|-
|| Under the field '''Which export format''' >> select '''Outlook CSV''' format.
|| In the field '''Which export format?,''' select '''Outlook CSV''' '''format'''.

|-
|| Click '''Export'''.
|| Click '''Export'''.

|-
|| Point to the '''Opening contacts.csv''' dialog box.
|| The '''Opening contacts.csv''' dialog box appears.

|-
|| Select '''Save File'''.
Click '''OK'''.
|| Select '''Save File'''.
Click '''OK'''.

|-
|| Point to the '''Download''' dialog box.
|| The '''Downloads''' dialog box appears.
This is the default folder in which the document is saved.

|-
|| Point to the file.
|| The file is saved as '''contacts.csv''' in the default '''Downloads '''folder.

|-
|| Close the '''Downloads''' dialog box, by clicking on the x icon on the top left corner.
|| Close the '''Downloads''' dialog box.

|-
|| From the '''Main''' menu >> click '''Tools''' >> select '''Import'''.
|| From the '''Main''' menu, click '''Tools''' and select '''Import'''.

|-
|| Point to the '''Import''' dialog box.
|| The '''Import''' dialog box appears.

|-
||
* Select '''Address''' '''Book'''.
* Click '''Next'''.
||
* Select '''Address''' '''Books'''.
* Click '''Next'''.

|-
||
* From the Select type of file click to import box, click on '''Text''' file.
* Click '''Next'''.
||
* From the '''Select type of file''' list, click on '''Text''' '''file'''.
* Click '''Next'''.

|-
|| Browse to '''Downloads '''folder.
|| Browse to '''Downloads '''folder.

|-
|| Click the '''Select which types of files are shown button''' and select '''All Files'''.
|| Click the '''Select which types of files are shown '''button and select '''All Files'''.

|-
||
* Select '''contacts.csv'''.
* Click '''Open'''.
||
* Select '''contacts.csv'''.
* Click '''Open'''.

|-
|| Point to the '''Import''' '''Address Book''' dialog box.
|| The '''Import''' '''Address Book''' dialog box appears.

|-
|| In the''' Import Address Book dialog '''box,''' '''point to the '''First record contains field names '''check box.
If it is not checked then check it.
|| Ensure that the box '''First record contains field names''' is checked.

|-
|| Check the '''First''' '''Name''', '''Last''' '''Name''' and '''Primary''' '''Email''' fields.
|| In this tutorial, we shall check and match only the '''First''' '''Name''', '''Last''' '''Name''' and '''Primary''' '''Email''' fields.

|-
|| Uncheck all the other fields from the left side.
|| And uncheck all the other fields from the left side

|-
|| Point that the '''First Name''' on the left is already aligned with the '''First Name''' on the right.
|| The '''First Name''' on the left is already aligned with the '''First Name''' on the right.

|-
||
* Point to the '''Move Up''' and '''Move Down''' buttons.
* Point to the Thunderbird '''Address Book''' '''fields''' column on the left.
* Point to Gmail '''Record data to import''' column on the right.
|| You must use the '''Move Up''' and '''Move Down''' buttons

to match Mozilla Thunderbird '''Address Book''' '''fields''' column on the left

with Gmail '''Record data to import''' column on the right.

|-
|| Let’s select '''Last Name''' field on the left and click the '''Move Down''' button.
|| Let’s select '''Last Name''' field on the left and click the '''Move Down''' button.

|-
|| Point that both the fields are now displayed in the same line.
|| Notice, that the '''Last Name''' on the '''Address Book''' fields column and the '''Last Name''' on the '''Record data to import''' column are now aligned.

|-
|| Select '''Primary''' '''Email''', use the '''Move''' '''Down''' button and align it to '''E-mail Address'''.
Keep pressing the Move Down button until the fields are aligned.
|| Now, select '''Primary''' '''Email''', and click on the '''Move''' '''Down''' button until it is aligned to '''E-mail Address'''.

|-
|| Click '''OK'''.
|| Click '''OK'''.

|-
|| Point to the message that appears in the dialog box.
|| A message that the address book has been imported is displayed.

|-
|| Click '''Finish'''.
|| Click '''Finish'''.

|-
||
|| The '''Gmail '''Address Book is imported to '''Thunderbird'''.

|-
|| Point to the left panel of the '''Address Book''' dialog box and then to the new folder '''contacts'''.
|| In the left panel of the '''Address Book''' dialog box, a new folder '''contacts''' has been added.

|-
|| Click on '''contacts'''.
Point that the '''First Names''' along with the Email address are displayed.
|| Click on '''contacts'''.
The '''First Names''' along with the email address are displayed.

|-
||
|| We have imported the '''Gmail '''address book to '''Thunderbird'''!

|-
|| Close the '''Address Book '''by clicking on the red cross on the top left corner of dialog box.
|| Close the '''Address Book '''by clicking on the red cross on the top left corner of the dialog box.

|-
|| From the Main menu >> click File >> click Quit.
|| Finally, log out of '''Thunderbird'''.
From '''the Main '''menu, click '''File '''and '''Quit'''.

|-
|| Show Slide
'''Summary'''

* Add
* View
* Modify
* Delete
* contacts from the Address Book
* Create a New Address Book
* Delete an existing Address Book
* Import contacts from other mail accounts

|| This brings us to the end of this tutorial on '''Thunderbird'''.
In this tutorial we learnt how to '''add''', '''view''', '''modify''' and '''delete''' contacts from the Address Book.
We also learnt how to:
* Create a New Address Book.
* Delete an existing Address Book.
* Import contacts from other mail accounts.

|-
|| Show Slide number 15
''''''Assignment''''''
* Create a new address book
* Add and view contacts
* Import contacts from your personal email ID to your Thunderbird account
* Select and match all the fields while importing the Address Book
|| Here is an assignment for you.
* Create a new address book
* Add and view contacts
* Import contacts from your personal email ID to your Thunderbird account.
* Select and match all the fields while importing the address book.

|-
|| Show About Slide

About the Spoken Tutorial Project

* Watch the video available at http://spoken-tutorial.org/What_is_a_Spoken_Tutorial

* It summarises the Spoken Tutorial project

* If you do not have good bandwidth, you can download and watch it
||

* Watch the video available at the following link

* It summarises the Spoken Tutorial project

*If you do not have good bandwidth, you can download and watch it
|-
|| Show About Slide

Spoken Tutorial Workshops

The Spoken Tutorial Project Team

* Conducts workshops using spoken tutorials

*Gives certificates for those who pass an online test

* For more details, please write to contact@spoken-tutorial.org
||

The Spoken Tutorial Project Team

* Conducts workshops using spoken tutorials.

* Gives certificates for those who pass an online test

* For more details, please write to contact at spoken hyphen tutorial dot org
|-
|| Show Acknowledgement Slide

Acknowledgements

* Spoken Tutorial Project is a part of the Talk to a Teacher project

* It is supported by the National Mission on Education through ICT, MHRD, Government of India.

* More information on this Mission is available at

* http://spoken-tutorial.org/NMEICT-Intro
||

*Spoken Tutorial Project is a part of the Talk to a Teacher project

* It is supported by the National Mission on Education through ICT, MHRD, Government of India

*More information on this Mission is available at

* spoken hyphen tutorial dot org slash NMEICT hyphen Intro
|-
|| Show About the contributor Slide

About the Contributor

* This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd

* www.desicrew.in

* Thanks for joining
||

*This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd

* Thanks for joining
|-
|}

Thunderbird/C2/Address-Book/English - Revision history

Chandrika: Created page with '{| border=1 || Visual cue || Narration Cue |- || Show Slide Welcome to the Spoken Tutorial on '''Address Book Mozilla Thunderbird''' || Welcome to the Spo…'