Nirmala Venkat at 06:23, 18 February 2019

2019-02-18T06:23:13Z

Nancyvarkey at 04:42, 20 June 2018

2018-06-20T04:42:12Z

Nirmala Venkat: Created page with " {| style="border-spacing:0;" | style="border:1pt solid #000001;padding:0.176cm;"| '''''Visual Cue''''' | style="border:1pt solid #000001;padding:0.176cm;"| '''''Narration''''..."

2018-06-19T06:24:41Z

Created page with " {| style="border-spacing:0;" | style="border:1pt solid #000001;padding:0.176cm;"| '''''Visual Cue''''' | style="border:1pt solid #000001;padding:0.176cm;"| '''''Narration''''..."

New page

{| style="border-spacing:0;"
| style="border:1pt solid #000001;padding:0.176cm;"| '''''Visual Cue'''''
| style="border:1pt solid #000001;padding:0.176cm;"| '''''Narration'''''

|-
| style="border:1pt solid #000001;padding:0.176cm;"| '''Show Slide 1:'''

'''Users in Moodle'''
| style="border:1pt solid #000001;padding:0.176cm;"| Welcome to the Spoken Tutorial on '''Users in Moodle'''

|-
| style="border:1pt solid #000001;padding:0.176cm;"| '''Show Slide 2:'''

Learning Objectives:

| style="border:1pt solid #000001;padding:0.176cm;"| In this tutorial, we will learn how to:

* Add a '''user'''
* Edit a '''user’s profile'''
* Upload '''users''' in bulk

|-
| style="border:1pt solid #000001;padding:0.176cm;"| '''Show Slide 4:'''

Versions and OS
| style="border:1pt solid #000001;padding:0.176cm;"| This tutorial is recorded using:

* '''Ubuntu Linux OS 16.04'''
* '''Apache, MariaDB and PHP''' obtained through''' XAMPP 5.6.30'''
* '''Moodle 3.3'''
* And '''Firefox '''web browser

You can use any web browser of your choice.

However, '''Internet Explorer''' should be avoided, as it causes some display inconsistencies.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| '''Show Slide 5:'''

Prerequisites
| style="border:1pt solid #000001;padding:0.106cm;"| * Learners of this tutorial should have some '''courses''' created on their '''Moodle''' website.
* If not, please refer to the previous''' Moodle''' tutorials on this website.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Switch to the browser.

Enter [http://127.0.0.1/moodle/ http://127.0.0.1/moodle/]

Click on '''Log in''' link.

Type admin username and password. Click on '''Log in''' button.
| style="border:1pt solid #000001;padding:0.106cm;"| Switch to the browser and login to your '''Moodle''' website, using your '''admin username '''and '''password'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"|
| style="border:1pt solid #000001;padding:0.106cm;"| Now. we will learn how to create a new '''user''' in '''Moodle'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Site Administration -> Users -> Accounts -> Browse list of users'''
| style="border:1pt solid #000001;padding:0.106cm;"| In the '''Navigation block''', click on '''Site Administration''' and then on the '''Users '''tab.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Add new user.'''
| style="border:1pt solid #000001;padding:0.106cm;"| Click on''' Add a new user '''option.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Username: '''adminuser2'''
| style="border:1pt solid #000001;padding:0.106cm;"| I will enter the '''username''' as '''adminuser2.'''

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Click to enter text'''.

| style="border:1pt solid #000001;padding:0.106cm;"| Scroll down to the '''New Password''' field.

Click on the link '''Click to enter text'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Highlight the text showing password policy.
| style="border:1pt solid #000001;padding:0.106cm;"| Please note- the '''password''' must follow the rules as shown here.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Text on screen: '''Spokentutorial1@'''

Type '''Spokentutorial1@ '''
| style="border:1pt solid #000001;padding:0.106cm;"| I will enter '''Spokentutorial1@''' as my '''password'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Check the checkbox next to '''Force password change'''.

| style="border:1pt solid #000001;padding:0.106cm;"| Click on the checkbox '''Force password change'''.

This forces the new '''user''' to change his/her '''password''' when he/she logs in for the first time.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Firstname -> '''System'''

Surname -> '''Admin2'''

Email ID -> [mailto:priyanka.spokentutorial@gmail.com priyanka.spokentutorial@gmail.com]

| style="border:1pt solid #000001;padding:0.106cm;"| Enter rest of the details as per your preference, as shown here.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Point to Email display

Click on Email display -> '''Allow everyone to see my email address'''
| style="border:1pt solid #000001;padding:0.106cm;"| In the '''Email display''', note that I have selected '''Allow everyone to see my email address'''.

This is because I am going to make this '''user '''as an '''admin user '''later.

But this is best avoided for other '''users '''like '''teachers '''and '''students'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| City/Town -> blank
| style="border:1pt solid #000001;padding:0.106cm;"| We will leave the '''City/Town '''field as blank for now.

We will update this later, when we edit this '''user.'''

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Country -> '''India'''

Timezone -> '''Asia/ Kolkata'''
| style="border:1pt solid #000001;padding:0.106cm;"| Then select country and timezone, as shown here.

|-
| style="border:1pt solid #000001;padding:0.106cm;"|
| style="border:1pt solid #000001;padding:0.106cm;"| Let all the remaining fields be set to default.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Create user'''
| style="border:1pt solid #000001;padding:0.106cm;"| Then scroll down and click on '''Create user''' button.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''System Admin2'''
| style="border:1pt solid #000001;padding:0.106cm;"| We now have 2 '''users'''.

Click on the '''System Admin2 user '''which we created just now.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Edit Profile'''

City/town -> '''Mumbai'''
| style="border:1pt solid #000001;padding:0.106cm;"| We can edit this '''user’s profile''' by clicking on the '''Edit Profile''' link on the right.

Let us enter '''Mumbai''' in the '''City/Town''' textbox.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Update profile'''.
| style="border:1pt solid #000001;padding:0.106cm;"| Then scroll down and click '''Update profile''' button.

Likewise, we can edit any detail for any user.

|-
| style="border:1pt solid #000001;padding:0.106cm;"|
| style="border:1pt solid #000001;padding:0.106cm;"| <nowiki><<PAUSE>></nowiki>

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Hover over the icons.
| style="border:1pt solid #000001;padding:0.106cm;"| Look at the 3 icons to the right of this new '''user'''.

Hover over them to see what each of them does.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Hover over delete user icon to see the tool-tip

'''Show Slide 6: '''

Deleting a user in Moodle

| style="border:1pt solid #000001;padding:0.106cm;"| The '''delete''' icon will delete the '''user'''.

Please note:

Deleting a user will delete all the '''user''' data, including his/ her course registrations, grades etc.

So, this option should be used with extreme caution.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Hover over suspend user account icon to see the tool-tip
| style="border:1pt solid #000001;padding:0.106cm;"| The '''eye''' icon will suspend the '''user'''.

Suspending a '''user '''would mean deactivating his/her account.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| '''Show Slide 7: '''

Suspending a user in Moodle
| style="border:1pt solid #000001;padding:0.106cm;"| So, the '''user''' will no longer be able to login, but his/ her registrations, grades, etc., are all kept intact.

This is a better thing to do rather than deleting the '''user'''.

It saves the records for future purposes and you can activate the '''user '''back, whenever you want to.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Hover over '''gear''' icon to see the tool-tip
| style="border:1pt solid #000001;padding:0.106cm;"| Next is the '''gear''' icon. This will take us to the '''Edit profile '''page.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Point to '''System Administrator user'''.

| style="border:1pt solid #000001;padding:0.106cm;"| Note that '''delete '''and '''suspend '''icons are not shown next to the '''Admin User'''.

This is because the '''main system administrator '''can never be deleted or deactivated.

|-
| style="border:1pt solid #000001;padding:0.106cm;"|
| style="border:1pt solid #000001;padding:0.106cm;"| <nowiki><<PAUSE>></nowiki>

|-
| style="border:1pt solid #000001;padding:0.106cm;"|
| style="border:1pt solid #000001;padding:0.106cm;"| Now, let us learn to add '''users '''in bulk, that is, in one go.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| '''Show Slide 8:'''

Upload users in bulk

| style="border:1pt solid #000001;padding:0.106cm;"| For this, we have to upload a file with certain data in a particular format.

The accepted file type is '''CSV'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"|
| style="border:1pt solid #000001;padding:0.106cm;"| I’ll open the''' user-details-upoad.csv '''file which I have already created for demonstration.

I’m using '''LibreOffice Calc''' - which is the spreadsheet component of''' LibreOffice Suite'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Highlight the columns as per narration.
| style="border:1pt solid #000001;padding:0.106cm;"| This file has the following columns:

* '''username'''
* '''password'''
* '''firstname'''
* '''lastname'''
* '''email'''
These 5 fields are mandatory fields.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Highlight the columns as per narration.
| style="border:1pt solid #000001;padding:0.106cm;"| There are some more fields here, which are optional:

* '''institution'''
* '''department'''
* '''phone1'''
* '''address'''
* '''course1'''
* '''role1'''

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Point or highlight the first row
| style="border:1pt solid #000001;padding:0.106cm;"| Note that the '''field titles''' have to be exactly as written in this spreadsheet i.e. in lowercase.

Otherwise the upload will throw an error.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Highlight '''course1 '''field
| style="border:1pt solid #000001;padding:0.106cm;"| If we have only one '''course '''in which to enrol the '''user''', we will suffix '''1 '''in the '''fields title'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Point to the empty columns in the title row after '''role1'''
| style="border:1pt solid #000001;padding:0.106cm;"| If there are more '''courses '''you want to enrol the '''users '''to, add more columns with '''course2, role2,''' etc.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Point to '''course1''' field and '''role1 '''field.
| style="border:1pt solid #000001;padding:0.106cm;"| Please note:

You should input '''Course short name''' in the '''course1''' field and '''Role short name '''in the '''role1 '''field.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| '''Text on screen:'''

The role short name for student is '''student''' and for a teacher is '''editingteacher'''.

Point the rows in the CSV files.
| style="border:1pt solid #000001;padding:0.106cm;"| The '''Role short name''' for a student is '''student''' and for a teacher is '''editingteacher'''.

We will have 3 '''users''' in this CSV file:

* '''System Admin2 '''user which has already been created manually
* One user with only 5 mandatory fields to show that other fields are optional and
* One user with all details.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| '''Show Slide 9:'''

About CSV file
| style="border:1pt solid #000001;padding:0.106cm;"| This CSV file is available in the '''Code files''' section of this tutorial.

You can download and use it.

The '''Additional Reading Material '''of this tutorial has more information about the CSV file creation.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Switch to browser.
| style="border:1pt solid #000001;padding:0.106cm;"| Now let’s go back to the browser window.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Site Administration -> Users -> Accounts -> Upload users'''
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Site Administration''' in the '''Navigation block'''.

Then click on the '''Users''' tab. In the '''Accounts''' section, click on '''Upload Users'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on''' Choose a file'''.
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Choose a file '''button.

A new pop-up window opens with the title '''File picker'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Upload a file'''
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Upload a file''' link in the left menu, if the pop-up window is not on that link already.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Choose file''' >> select the '''user-details-upload.csv''' file.
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Browse / Choose a file''' button, whichever appears on your interface.

Browse to the saved folder and select the '''CSV''' file.

|-
| style="border:1pt solid #000001;padding:0.106cm;"|
| style="border:1pt solid #000001;padding:0.106cm;"| We will let all the other fields remain as default.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Upload this file'''.
| style="border:1pt solid #000001;padding:0.106cm;"| At the bottom of the page, click on''' Upload this file '''button.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Highlight the name of the file in the text area.
| style="border:1pt solid #000001;padding:0.106cm;"| The same screen refreshes, with the filename now written in the text area.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Upload users'''.
| style="border:1pt solid #000001;padding:0.106cm;"| The button at the bottom, has now changed to '''Upload users.'''

Click on this '''Upload users''' button.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Preview page
| style="border:1pt solid #000001;padding:0.106cm;"| The next page shows a preview of the users that we are uploading.

Verify that the values are correct.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Settings'''.
| style="border:1pt solid #000001;padding:0.106cm;"| Check the '''Settings''' section now.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Highlight the last 3 options.

Upload type -> '''Add new only, skip existing users '''
| style="border:1pt solid #000001;padding:0.106cm;"| The '''Upload type''' dropdown has 4 options.

These 3 options can be used to update the records of existing users.

We will select '''Add new only, skip existing users'''.

This means that if a '''username''' is already existing, it will not be added.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| New user password -> '''Field required in in file'''
| style="border:1pt solid #000001;padding:0.106cm;"| In the '''New user password''' dropdown, select '''Field required in file'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Force password change -> '''All'''
| style="border:1pt solid #000001;padding:0.106cm;"| Under '''Force password change''', select '''All'''.

This will prompt all '''users''' to change their '''passwords''' when they login for the first time.
|-
| style="border:1pt solid #000001;padding:0.106cm;"|
| style="border:1pt solid #000001;padding:0.106cm;"| We will let the other fields in this section remain default.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Expand '''Default values''' section
| style="border:1pt solid #000001;padding:0.106cm;"| Let us look at the '''Default values '''section now.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Email display -> '''Allow only other course members to see my email address'''
| style="border:1pt solid #000001;padding:0.106cm;"| Under '''Email display''', select '''Allow only other course members to see my email address'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"|
| style="border:1pt solid #000001;padding:0.106cm;"| You can input the default fields, if they are same for all '''users'''.

These fields will be used for all uploaded '''users'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| City/town -> '''Mumbai'''
| style="border:1pt solid #000001;padding:0.106cm;"| I will type '''Mumbai''' in '''City/Town''',

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Show more....'''

| style="border:1pt solid #000001;padding:0.106cm;"| Next, click on '''Show more…'''

There are more fields that we can enter data into.

But notice that none of them are mandatory.

So I will let these remain blank for now.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on''' Upload users'''.
| style="border:1pt solid #000001;padding:0.106cm;"| At the bottom of the page, click on''' Upload users''' button.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Point to the status column
| style="border:1pt solid #000001;padding:0.106cm;"| Look at the status column of the '''Upload users results '''table displayed here.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Highlight the message.

| style="border:1pt solid #000001;padding:0.106cm;"| For the 1st '''user''', the status message is:

'''User not added - already registered.'''

This '''user''' already exists in the system, so it was skipped.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Point to New user in status column
| style="border:1pt solid #000001;padding:0.106cm;"| Rest of the '''users''' have been added as '''New users'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Highlight whole section

| style="border:1pt solid #000001;padding:0.106cm;"| Look at the status displayed here

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Highlight '''Users having weak password: 0'''
| style="border:1pt solid #000001;padding:0.106cm;"| '''Weak passwords''' are the ones that do not follow '''password''' rules.

Though these will be uploaded in the system, it is always preferable to have strong '''passwords'''.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Continue'''
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Continue''' button.

|-
| style="border:1pt solid #000001;padding:0.106cm;"|
| style="border:1pt solid #000001;padding:0.106cm;"| Let us view all the '''users '''that we created.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Site Administration. '''
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''Site Administration.'''

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Click on '''User tabs.'''
| style="border:1pt solid #000001;padding:0.106cm;"| Then click on the '''Users''' tab.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| '''Accounts''' section >> click on '''Browse list of users'''
| style="border:1pt solid #000001;padding:0.106cm;"| Under the '''Accounts''' section, click on '''Browse list of users.'''

|-
| style="border:1pt solid #000001;padding:0.106cm;"| Point to users list
| style="border:1pt solid #000001;padding:0.106cm;"| We now have 4 '''users'''.

<nowiki><<PAUSE>></nowiki>

|-
| style="border:1pt solid #000001;padding:0.106cm;"|
| style="border:1pt solid #000001;padding:0.106cm;"| With this we come to the end of the tutorial.

Let us summarize.

|-
| style="border:1pt solid #000001;padding:0.106cm;"| '''Show Slide 10 & 11:'''

Summary
| style="border:1pt solid #000001;padding:0.106cm;"| In this tutorial, we learnt to:

* Add a '''user'''
* Edit a '''user’s profile'''
* Upload '''users''' in bulk

|-
| style="border:1pt solid #000001;padding:0.106cm;"| '''Show Slide 12 and 13:'''

Assignment
| style="border:1pt solid #000001;padding:0.106cm;"| Here is an assignment for you:

* Add new '''users''' based on the instructions in the '''assignment-text''' file of this tutorial.<br/>

|-
| style="border:1pt solid #000001;padding:0.176cm;"| '''show Slide''' '''14:'''

(About Spoken Tutorial Project)
| style="border:1pt solid #000001;padding:0.176cm;"| The video at the following link, summarizes the '''Spoken Tutorial '''project.

Please download and watch it.

|-
| style="border:1pt solid #000001;padding:0.176cm;"| '''Show Slide 15:'''

(About Spoken Tutorial Project)
| style="border:1pt solid #000001;padding:0.176cm;"| The '''Spoken Tutorial''' Team conducts workshops and gives certificates.

For more details, please write to us.

|-
| style="border:1pt solid #000001;padding:0.176cm;"| '''Show Slide 16:'''

(About Spoken Tutorial Forum)
| style="border:1pt solid #000001;padding:0.176cm;"| Please post your timed queries in this forum.

|-
| style="border:1pt solid #000001;padding:0.176cm;"| '''Show Slide 17:'''

(Acknowledgement)
| style="border:1pt solid #000001;padding:0.176cm;"| '''Spoken Tutorial Project''' is funded by '''NMEICT, MHRD, Government of India.'''. More information on this mission is available at the link shown.

|-
| style="border:1pt solid #000001;padding:0.176cm;"|
| style="border:1pt solid #000001;padding:0.176cm;"| This script has been contributed by Priyanka.

And this is Nancy Varkey along with the spoken tutorial team signing off. Thanks for joining.

|}

@@ Line 484: / Line 484: @@
 | style="border:1pt solid #000001;padding:0.106cm;"| Here is an assignment for you:
-* Add new '''users''' based on the instructions in the '''assignment-text''' file of this tutorial.<br/>
+* Add new '''users''' based on the instructions in the '''Assignment ''' link of this tutorial.<br/>
 |-

@@ Line 40: / Line 40: @@
 Prerequisites
-| style="border:1pt solid #000001;padding:0.106cm;"| * Learners of this tutorial should have some '''courses''' created on their '''Moodle''' website.
+| style="border:1pt solid #000001;padding:0.106cm;"|
 * If not, please refer to the previous''' Moodle''' tutorials on this website.
@@ Line 476: / Line 477: @@
 * Edit a '''user’s profile'''
 * Upload '''users''' in bulk
 |-

Moodle-Learning-Management-System/C2/Users-in-Moodle/English - Revision history

Nirmala Venkat at 06:23, 18 February 2019

Nancyvarkey at 04:42, 20 June 2018

Nirmala Venkat: Created page with " {| style="border-spacing:0;" | style="border:1pt solid #000001;padding:0.176cm;"| '''''Visual Cue''''' | style="border:1pt solid #000001;padding:0.176cm;"| '''''Narration''''..."