PoojaMoolya: Created page with "{| border=1 |- | Time | Narration |- || 00:01 || Welcome to the spoken tutorial on''' Using Track Changes '''in '''Writer.''' |- || 00:07 || In this tutorial, we will learn..."

2021-02-03T09:22:41Z

Created page with "{| border=1 |- | Time | Narration |- || 00:01 || Welcome to the spoken tutorial on''' Using Track Changes '''in '''Writer.''' |- || 00:07 || In this tutorial, we will learn..."

New page

{| border=1
|-
| Time
| Narration
|-
|| 00:01
|| Welcome to the spoken tutorial on''' Using Track Changes '''in '''Writer.'''

|-
|| 00:07
|| In this tutorial, we will learn how to:

|-
|| 00:11
|| '''Peer review''' a '''document '''using '''Track changes '''option

|-
|| 00:15
|| '''Edit''' a '''document''' using '''Record changes''' option and

|-
|| 00:20
|| Add '''comments''' in a '''document'''

|-
|| 00:23
|| This tutorial is recorded using

'''Ubuntu linux OS '''version '''18.04 '''and '''LibreOffice Suite '''version '''6.3.5'''

|-
||00:36
|| '''Track changes''' helps the '''reviewer''' to keep track of the changes

|-
|| 00:41
|| This feature is especially important for those who use '''Writer''' in workgroups.

|-
|| 00:47
|| It helps the '''reviewer''' to give '''comments'''

|-
||00:51
|| The files used in this tutorial have been provided to you in the''' Code files''' link on this tutorial page.

|-
|| 00:59
|| Please download and extract the file.

|-
|| 01:02
|| Make a copy and then use it for practising.

|-
|| 01:06
|| Open the file '''Seven reasons to adopt FOSS.odt '''which you have downloaded from '''Code Files '''link.
|-
|| 01:14
|| Click on the''' Show Track Changes Functions '''icon''' '''in''' '''the '''Standard toolbar'''.

|-
|| 01:20
|| The '''Track''' '''changes toolbar''' appears at the bottom of the '''Writer''' window.
|-
|| 01:25
|| Make sure that the '''Show Track Changes''' and '''Record Track Changes''' icons are enabled.

|-
|| 01:31
|| If not, then enable these by clicking on them.
|-
|| 01:35
|| Let us see another way to enable these options.

|-
|| 01:39
|| Go to the '''Edit''' '''menu''' select '''Track''' '''Changes '''from''' '''the''' '''list

And check the '''Record '''and '''Show '''options.
|-
|| 01:48
|| Now let’s type a new text in our '''document'''.
|-
|| 01:52
|| Keep cursor next to the point 2 and type-

'''“Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”. '''
|-
|| 02:06
|| Then press '''Enter.'''
|-
|| 02:09
|| We can see that point number 2 has become a new point, that is number 3.
|-
|| 02:16
|| Note that the newly added text is in a different color.
|-
|| 02:21
|| Hover the cursor on the newly added text.

|-
|| 02:24
|| A message is displayed -''' “Inserted: Unknown Author”,''' followed by date and time of insertion.
|-
|| 02:31
|| Let us replace '''Unknown author''' with our name.
|-
|| 02:35
|| For that, click on the '''Tools menu''' in the '''menu bar''' and select '''Options.'''
|-
|| 02:41
|| '''Options '''dialog box opens up.
|-
|| 02:44
|| On the left, under '''LibreOffice, '''select '''User Data '''option from the list.

|-
|| 02:50
|| In the '''Address '''section,''' '''type your name in the '''First/last name/initials''' field, as shown.

|-
|| 03:00
|| Notice that our '''initials''' are auto-filled.
|-
|| 03:04
|| Click on the '''Apply''' button and then on the '''OK''' button at the bottom.
|-
|| 03:10
|| Now click on the '''File menu''' in the '''menu bar '''and select '''Properties.'''
|-
|| 03:16
|| '''Properties''' dialog box opens up.
|-
||03:19
|| In the '''General''' tab, click on the '''Reset''' '''properties''' button.
|-
|| 03:24
|| Notice that in the created section in the center of the dialog box, your name appears.
|-
|| 03:31
|| Click on the '''OK''' button to close the dialog box.
|-
|| 03:35
|| Now onwards, the person making the '''comment''' can easily be identified in the '''document'''.
|-
|| 03:41
|| Let us delete the second sentence from point no. 1 -

|-
|| 03:45
|| '''“It can be installed on all computers without restriction or needing to pay license fees to vendors'''”.
|-
|| 03:53
|| Note that the deletion does not actually remove''' '''the line.

But marks it as a line suggested for deletion.
|-
|| 04:01
|| Hover the cursor on the deleted line.

|-
|| 04:04
|| We see a message '''Deleted''' followed by the updated '''username''', with date and time.
|-
||04:11
|| Using this feature, we can modify the '''document''' by adding or deleting changes.
|-
|| 04:18
|| Save the changes and close the file.
|-
|| 04:21
|| Next, let us learn more about '''Track Changes.'''

|-
|| 04:25
|| More than one person can edit the same '''document.'''

|-
|| 04:29
|| '''LibreOffice Writer''' will show each edit in different colors.

|-
|| 04:34
|| This will help the readers to distinguish one '''reviewer’s''' work from the other.

|-
|| 04:39
|| Now open the file '''Government-support-for-FOSS-in-India.odt''' which you have downloaded from '''Code Files '''link'''.'''

|-
|| 04:49
|| In this '''document,''' we can see several additions and deletions have been done.
|-
|| 04:55
|| Hover '''cursor''' on the deleted text in point 1.

|-
|| 04:59
|| It displays the deletion done by '''Guru.'''
|-
|| 05:02
|| Keep the '''cursor''' at the end of the last point and press '''Enter'''.
|-
||05:07
|| Then type the following text-

'''“CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS'''. “
|-
|| 05:20
|| We can see the color of this text is different from the color edited by '''Guru.'''
|-
|| 05:26
|| Hover the '''cursor''' on the newly typed text.

|-
|| 05:30
|| It shows your name along with the date and time.
|-
|| 05:34
|| This indicates that more than one person can edit the same '''document.'''

|-
|| 05:39
|| Note - This is possible only if the '''author''' gives '''editing rights''' to other readers.
|-
|| 05:46
|| Now we will learn how the '''author''' can accept or reject changes made by another '''reviewer'''.
|-
|| 05:53
|| Let us assume, I am the '''author''' and I will accept or reject the '''edits''' made by '''Guru.'''
|-
|| 05:59
|| In point no 2, click on the deleted text '''reasons'''.

|-
|| 06:04
|| Right-click the mouse and select the '''Accept Change''' option.

|-
|| 06:08
|| Another way is to click on''' Accept Track Change''' icon in the '''Track Changes toolbar '''

|-
|| 06:14
|| The text “'''reasons'''” gets deleted as per the change suggested by the '''reviewer.'''
|-
|| 06:19
|| On the same line, click the on the text '''needs.'''

|-
|| 06:23
|| Again click on the '''Accept Track Change '''icon in the '''Track Changes toolbar.'''
|-
|| 06:29
|| Observe that the text '''needs''' gets included, as per the change suggested by the '''reviewer'''.
|-
|| 06:36
|| Using this feature, '''edits''' suggested by '''reviewers''' can be accepted by the '''author'''.
|-
|| 06:42
|| In point no 1, click on the deleted text.

|-
|| 06:46
|| Then click on the '''Reject Track change '''icon in the '''Track''' '''Changes''' '''toolbar.'''
|-
||06:52
|| Observe that the text becomes normal.

|-
|| 06:56
|| The suggestions given by the '''reviewer''' was to delete the text.

But that suggestion has been '''rejected''' by the '''author.'''
|-
|| 07:03
|| Move the cursor to point no 5.
|-
|| 07:06
|| Select the entire text and click on the '''Reject Track Change '''icon in the '''Track''' '''Changes''' '''toolbar.'''
|-
|| 07:13
|| We can also reject a change by right-clicking on the mouse''' '''and''' '''selecting''' Reject change. '''
|-
|| 07:19
|| This deletes the entire text inserted by the '''reviewer.'''
|-
|| 07:23
|| Disable the '''Show Track Changes''' and '''Record Track Changes''' icons by clicking on them.
|-
||07:29
|| Move the cursor to point no 5
|-
|| 07:32
|| Now delete the blank '''space''' by pressing the '''Backspace''' key on the keyboard.
|-
|| 07:38
|| Now onwards any further editing will not be marked separately.
|-
|| 07:43
|| Pause the tutorial.

Save''' '''the file after accepting or rejecting changes to incorporate all the suggestions.

|-
|| 07:51
|| Another feature in '''Writer''' is inserting and deleting a '''comment.'''

|-
|| 07:56
|| It helps users to exchange ideas and suggestions, which are important.
|-
|| 08:01
|| In our '''document''', we will add a '''comment''' to the word '''e-governance'''.
|-
||08:06
|| In point no. 3, select the word '''e-governance.'''

Then right-click and select the '''Comment''' option.
|-
|| 08:14
|| We can also add '''comments''' by clicking on the '''Insert Comment''' icon in the '''Track''' '''Changes''' toolbar.
|-
|| 08:21
|| A '''comment''' box appears on the right side of the '''document.'''
|-
|| 08:25
|| In the '''comment''' box, type the '''comment''' as “'''What is e-governance?”'''
|-
|| 08:31
|| We can see the '''commenter’s''' name along with date and time.
|-
|| 08:36
|| Next, we will see how one can reply to a '''comment'''.
|-
|| 08:40
|| Once again keep the cursor on the '''comment''' box.

|-
|| 08:44
|| Then click on the '''Insert''' '''Comment''' icon located in the '''Standard''' '''toolbar.'''
|-
|| 08:50
|| We can see a new '''Reply''' '''Comment''' box gets added to our document.
|-
|| 08:55
|| Inside the '''reply''' '''comment''' box type '''“It means electronic governance'''”
|-
|| 09:01
|| Let us delete the newly added '''comment “It means''' '''electronic governance'''”
|-
|| 09:07
|| Click on the down-arrow icon in the '''Reply''' '''comment''' box and select '''Delete comment '''option.
|-
|| 09:13
|| Repeat the same steps to delete the comment “'''What is e governance ?” '''
|-
|| 09:18
|| We see that both the '''comments''' are now deleted.

And also the word is no more highlighted.
|-
|| 09:27
|| To delete another person’s comments, first disable the '''Record Track Change''' icon.

And then press '''Delete''' key on the keyboard.
|-
|| 09:37
|| Save and close the file.
|-
|| 09:40
|| This brings us to the end of this tutorial.

Let us summarise.

|-
|| 09:45
|| In this tutorial, we learnt how to

'''Peer review''' a '''document''' using '''Track changes '''option

|-
|| 09:53
|| Edit a '''document''' using '''Record changes''' option

Add '''comments''' in a '''document'''

|-
|| 10:00
|| As an assignment:

Open''' Seven-Reason-to-adopt-FOSS.odt '''file

|-
|| 10:07
|| Delete and correct the word '''available''' using '''Record changes'''

|-
|| 10:11
|| Use '''Accept''' '''change''' option to accept the changes

|-
|| 10:15
|| The video at the following link summarises the spoken tutorial project.

Please download and watch it.
|-
|| 10:23
|| We conduct workshops using '''spoken tutorials '''and give certificates.

For more details, Please contact us.
|-
|| 10:32
|| Please post your timed queries in this forum.
|-
|| 10:36
|| The''' Spoken Tutorial '''project is funded by '''MHRD''' Govt of India.
|-
|| 10:41
|| This tutorial was originally contributed by IT for Change in 2012.

|-
|| 10:48
|| This is Pratik Kamble along with the Spoken Tutorial team from''' IIT Bombay''' signing off.

Thank you for watching.
|-
|}

LibreOffice-Suite-Writer-6.3/C4/Using-Track-changes/English-timed - Revision history

PoojaMoolya: Created page with "{| border=1 |- | Time | Narration |- || 00:01 || Welcome to the spoken tutorial on''' Using Track Changes '''in '''Writer.''' |- || 00:07 || In this tutorial, we will learn..."