Nancyvarkey at 08:48, 20 August 2024

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Pratik kamble at 09:12, 13 November 2020

2020-11-13T09:12:18Z

Pratik kamble at 09:11, 13 November 2020

2020-11-13T09:11:57Z

PoojaMoolya at 09:26, 22 October 2020

2020-10-22T09:26:21Z

Pratik kamble at 09:30, 20 October 2020

2020-10-20T09:30:11Z

Pratik kamble at 09:16, 20 October 2020

2020-10-20T09:16:20Z

Pratik kamble at 08:44, 20 October 2020

2020-10-20T08:44:05Z

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Pratik kamble: Created page with "Title: Using Track Changes Author: Pratik Kamble Novice Reviewer: Nikita Misal and Pooja Moolya Domain Reviewer: Praveen and Nancy Keywords: Peer review, Edit document, A..."

2020-10-16T13:11:37Z

Created page with "Title: Using Track Changes Author: Pratik Kamble Novice Reviewer: Nikita Misal and Pooja Moolya Domain Reviewer: Praveen and Nancy Keywords: Peer review, Edit document, A..."

New page

Title: Using Track Changes

Author: Pratik Kamble

Novice Reviewer: Nikita Misal and Pooja Moolya

Domain Reviewer: Praveen and Nancy

Keywords: Peer review, Edit document, Add comment, Reject Track change, Accept Track changes, Record Track change, Show Record Track changes

{| border=1
|-
| align=center| Visual Cue
| align=center| Narration
|-
|| Slide - '''Title'''

|| Welcome to the spoken tutorial on''' Using Track Changes '''in '''Writer.'''
|-
|| Slide - '''Learning objective'''
|| In this tutorial, we will learn how to:
* '''Peer review''' a '''document '''using '''Track changes '''option
* '''Edit''' a '''document''' using '''Record changes''' option and
* Add '''comments''' in a '''document'''

|-
|| Slide - '''System Requirements'''
|| This tutorial is recorded using
* '''Ubuntu Linux OS '''version '''18.04''' and
* '''LibreOffice Suite '''version '''6.3.5'''

|-
|| Slide - '''Track changes'''
||
* '''Track changes''' helps the '''reviewer''' to keep track of the changes
* This feature is especially important for those who use '''Writer''' in workgroups.
* It helps the '''reviewer''' to give '''comments'''

|-
|| Slide''': Code files'''
||
* The files used in this tutorial have been provided to you in the''' Code files''' link on this tutorial page.
* Pls download and extract the file.
* Make a copy and then use it for practising.

|-
|| Open '''Seven-reasons-to-adopt-FOSS.odt'''
|| Open the file '''Seven-reasons-to-adopt-FOSS.odt '''which you have downloaded from '''Code Files '''link.
|-
|| Click on Icon '''Show track changes functions'''

Point to '''Changes toolbar '''
|| Click on the''' Show Track Changes Functions '''icon''' '''in''' '''the '''Standard toolbar'''.

The '''Track''' '''changes toolbar''' appears at the bottom of the '''Writer''' window.
|-
|| Point to '''Show Track Changes''' and '''Record Track Changes '''
|| Make sure that the '''Show Track Changes''' and

'''Record Track Changes''' icons are enabled.

If not, then enable these by clicking on them.
|-
|| Only Narration

Click on '''Edit '''>> '''Track Changes''' >> '''Record''' (Only Highlight)
|| Let us see another way to enable these options.

Go to the '''Edit''' '''menu''' select '''Track''' '''Changes '''from''' '''the''' '''list

And check the '''Record '''and '''Show '''options.
|-
|| Only Narration
|| Now let’s type a new text in our '''document'''.
|-
|| Cursor next to point 2

Type '''“Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”. '''
|| Keep cursor next to the point 2 and type-

'''“Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”. '''
|-
|| Press Enter
|| Then press '''Enter.'''
|-
|| Point to point no 3
|| We can see that point number 2 has become a new point, that is number 3.
|-
|| Point to new line
|| Note that the newly added text is in a different color.
|-
|| Cursor on new line
|| Hover the cursor on the newly added text.

A message is displayed -''' “Inserted: Unknown Author”,''' followed by date and time of insertion.
|-
|| Only Narration
|| Let us replace '''Unknown author''' with our own name.
|-
|| Tools >> options
|| For that, click on the '''Tools menu''' in the '''menu bar''' and select '''Options.'''
|-
|| Point to''' Options-Libreoffice-User Data '''
|| '''Options '''dialog box opens up.
|-
|| Select User Data from list under LibreOffice

Type '''First/last name/initials'''
|| On the left, under '''LibreOffice, '''select '''User Data '''option from the list.

In the '''Address '''section,''' '''type your name in the '''First/last name/initials''' field, as shown.

Notice that our '''initials''' are auto-filled.
|-
|| Click on '''Apply''' and '''Ok''' button
|| Click on the '''Apply''' button and then on the '''OK''' button at the bottom.
|-
|| Click on File >> Properties
|| Now click on the '''File menu''' in the '''menu bar '''and select '''Properties.'''
|-
|| Point to '''Properties'''
|| '''Properties''' dialog box opens up.
|-
|| Click on Reset Properties button
|| In the '''General''' tab, click on the '''Reset''' '''properties''' button.
|-
|| Point to created

|| Notice that, in the '''Created''' section in the center of the dialog box, your name appears.
|-
|| Click on '''OK '''button
|| Click on the '''OK''' button to close the dialog box.
|-
|| Only Narration
|| Now onwards, the person making the '''comment''' can easily be identified in the '''document'''.
|-
|| Cursor on first point
|| Let us delete the second sentence from point no. 1 -

'''“It can be installed on all computers without restriction or needing to pay license fees to vendors'''”.
|-
|| Point to deletion line
|| Note that the deletion does not actually remove''' '''the line.

But marks it as a line suggested for deletion.
|-
|| Cursor on deleted line
|| Hover the cursor on the deleted line.

We see a message '''Deleted''' followed by the updated '''username''', with date and time.
|-
|| Only Narration
|| Using this feature, we can modify the '''document''' by adding or deleting changes.
|-
||Press''' Ctrl + S, '''Click on the''' X '''icon
||Save the changes and close the file.
|-
|| Slide: More about Track Changes
|| Next, let's learn more about '''Track Changes.'''

* More than one person can edit the same '''document.'''
* '''LibreOffice Writer''' will show each edit in different colors.
* This will help the readers to distinguish one '''reviewer’s''' work from the other.

|-
|| Open the document '''Government-support-for-FOSS-in-India.odt '''
|| Now open the file '''Government-support-for-FOSS-in-India.odt'''

which you have downloaded from '''Code Files '''link'''.'''
|-
|| Point to deleted lines
|| In this '''document,''' we can see several additions and deletions have been done.
|-
|| Cursor on Deleted text in Point 1
|| Hover '''cursor''' on the deleted text in point 1.

It displays the deletion done by '''Guru.'''
|-
|| Cursor at the last point and Press Enter
|| Keep the '''cursor''' at the end of the last point and press '''Enter'''.
|-
|| Type “CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS”.
|| Then type the following text-

'''“CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS'''. “
|-
|| Point to different color
|| We can see the color of this text is different from the color edited by '''Guru.'''
|-
|| Cursor on newly type text
|| Hover the '''cursor''' on the newly typed text.

It shows your name along with the date and time.
|-
|| Only Narration

Only Narration
|| This indicates that more than one person can edit the same '''document.'''

Note - This is possible only if the '''author''' gives '''editing rights''' to other readers.
|-
|| Only Narration
|| Now we will learn how the '''author''' can accept or reject changes made by another '''reviewer'''.
|-
|| Only Narration
|| Let us assume, I am the '''author''' and I will accept or reject the '''edits''' made by '''Guru.'''
|-
|| Cursor on word '''Reason '''

Right Click on mouse and select Accept change option (Only highlight)

Click on '''Accept Track Change icon'''

|| In point no 2, click on the deleted text '''reasons'''.

Right-click the mouse and select the '''Accept Change''' option.

Another way is to click on''' Accept Track Change''' icon

In the'''Track Changes toolbar '''
|- "
||
|| Then click on the '''Accept Track Change '''icon in the '''Track''' '''Changes''' '''toolbar.'''
|- "
|| Right click on mouse and select Accept change (Only Highlight)
|| Another way is to right-click the mouse and select the '''Accept Change''' option.
|-
|| Point towards deleted word reasons
|| The text “'''reasons'''” gets deleted as per the change suggested by the '''reviewer.'''
|-
|| Cursor on text needs

Click on '''Accept Track Change '''icon
|| On the same line, click the on the text '''needs.'''

Again click on the '''Accept Track Change '''icon in the '''Track Changes toolbar.'''
|-
|| Point to text '''needs'''
|| Observe that the text '''needs''' gets included, as per the change suggested by the '''reviewer'''.
|-
|| Only Narration
|| Using this feature, '''edits''' suggested by '''reviewers'''

can be accepted by the '''authors'''.
|-
|| Cursor on Point 1 deleted text

Click on '''Reject Track change icon'''
|| In point no 1, click on the deleted text.

Then click on the '''Reject Track change '''icon in the '''Track''' '''Changes''' '''toolbar.'''
|-
|| Point to text

|| Observe that the text becomes normal.

The suggestion given by the '''reviewer''' was to delete the text.

But that suggestion has been '''rejected''' by the '''author.'''
|-
|| Cursor on point no 5
|| Move the cursor to point no 5.
|-
|| Select entire text

Click '''Reject Track Change '''icon
|| Select the entire text and click on the '''Reject Track Change '''icon

Located in the '''Track''' '''Changes''' '''toolbar.'''
|-
|| Cursor on point 4 (Only Highlight)

Right click on mouse >> select Reject Change on
|| We can also reject a change by right-clicking on the mouse''' '''and''' '''selecting''' Reject change. '''
|-
|| Only Narration
|| This deletes the entire text inserted by the '''reviewer.'''
|-
|| Click on '''Show Track Changes''' and '''Record Track Changes '''
|| Disable the '''Show Track Changes''' and '''Record Track Changes''' icons by clicking on them.
|-
|| Press '''Backspace''' key

|| Move the cursor to point no 5 Now delete the blank '''space''' by pressing the '''Backspace''' key on the keyboard.
|-
|| Only Narration
|| Now onwards any further editing will not be marked separately.
|-
|| Press Ctrl + S
|| Pause the tutorial.

Save''' '''the file after accepting or rejecting changes to incorporate all the suggestions.

Then resume the tutorial
|-
|| Only Narration
|| Another feature in '''Writer''' is inserting and deleting a '''comment.'''

It helps users to exchange ideas and suggestions, which are important.
|-
|| Only Narration
|| In our '''document''', we will add a '''comment''' to the word '''e-governance'''.
|-
|| Select word '''e-governance''' right click and select '''comment'''
|| In point no. 3, select the word '''e-governance.'''

Then right-click and select the '''Comment''' option.
|-
|| Point to '''Insert Comment''' icon in '''Track''' '''Changes''' toolbar
|| We can also add '''comments''' by clicking on the '''Insert Comment''' icon in the '''Track''' '''Changes''' toolbar.
|-
|| Point to comment box
|| A '''comment''' box appears on the right side of the '''document.'''
|-
|| Type “ What is e-governance?” in the comment box
|| In the '''comment''' box, type the '''comment''' as “'''What is e-governance?”'''
|-
|| Point to commenters name date and time
|| We can see the '''commenter’s''' name along with date and time.
|-
|| Only Narration
|| Next, we will see how one can reply to a '''comment'''.
|-
|| Cursor on Comment box

Click on Insert comment
|| Once again keep the cursor on the '''comment''' box.

Then click on the '''Insert''' '''Comment''' icon located in the '''Standard''' '''toolbar.'''
|-
|| Point to newly added reply comment box
|| We can see a new '''Reply''' '''Comment''' box gets added to our document.
|-
|| Type “It means electronic governance”
|| Inside the '''reply''' '''comment''' box type '''“It means electronic governance'''”
|-
|| Only narration
|| Let us delete the newly added '''comment “It means''' '''electronic governance'''”
|-
|| Click on down arrow >> select '''Delete comment'''
|| To do so, click on the down-arrow icon in the '''Reply''' '''comment''' box and select '''Delete comment '''option.
|-
|| Delete the comment What is e governance
|| Repeat the same steps to delete the comment “'''What is e governance ?” '''
|-
| | Point to word e-governance
| | We see that both the '''comments''' are now deleted.

Also the word is no more highlighted.
|-
| | Click on Record Track change icon in the track changes toolbar
| | To delete another person’s comments, first disable the '''Record Track Change'''icon.

And then press '''Delete''' key on the keyboard.
|-
||Press''' Ctrl + S, '''Click on the''' X '''icon
||Save and close the file.
|-
|| Only Narration
|| This brings us to the end of this tutorial.

Let us summarise.
|-
|| Slide: '''Summary'''

|| In this tutorial, we learnt how to

* '''Peer review''' a '''document''' using '''Track changes '''option
* Edit a '''document''' using '''Record changes''' option
* Add '''comments''' in a '''document'''

|-
|| Slide: '''Assignment'''
|| As an assignment:

* Open''' Seven-Reason-to-adopt-FOSS.odt '''file which is provided in '''Code Files''' link
* Delete and correct the word '''available''' using '''Record changes'''
* Use '''Accept''' '''change''' option to accept the changes

|-
|| Slide: '''About spoken tutorial project'''
|| The video at the following link summarises the spoken tutorial project.

Please download and watch it.
|-
|| Slide: '''Spoken Tutorial workshops'''
|| We conduct workshops using '''spoken tutorials '''and give certificates.

For more details, Please contact us.
|-
|| Slide: '''Forums Specific Questions'''
|| Please post your timed queries in this forum.
|-
|| Slide: '''Acknowledgment'''
|| The''' Spoken Tutorial '''project is funded by '''MHRD''' Govt of India.
|-
|| Slide: '''Thank you'''
|| This tutorial was originally contributed by DesiCrew Solutions Pvt. Ltd. in 2011.

This is Pratik Kamble along with the Spoken Tutorial team from''' IIT Bombay''' signing off.

Thank you for watching.
|-
|}

@@ Line 473: / Line 473: @@
 |-"
 || Slide: '''Thank you'''
-|| This tutorial was originally contributed by IT for change in 2012.
+|| This tutorial was originally contributed by IT for Change in 2012.

@@ Line 264: / Line 264: @@
 Right-click the mouse and select the '''Accept Change''' option.
-Another way is to click on''' Accept Track Change''' icon
+Another way is to click on''' Accept Track Change''' icon in the '''Track Changes toolbar '''
-−
-−
-In the '''Track Changes toolbar '''
 |-"
@@ Line 399: / Line 396: @@
-Then click on the '''Insert''' '''Comment''' icon located in the '''Standar''' '''toolbar.'''
+Then click on the '''Insert''' '''Comment''' icon located in the '''Standard''' '''toolbar.'''
 |-"
 || Point to newly added reply comment box

@@ Line 1: / Line 1: @@
 Title: Using Track Changes
-Author: Pratik Kamble
+Author: Nancy Varkey, Pratik Kamble
 Novice Reviewer: Nikita Misal and Pooja Moolya

@@ Line 121: / Line 121: @@
 |-"
 || Only Narration
-|| Let us replace '''Unknown author''' with our own name.
+|| Let us replace '''Unknown author''' with our name.
 |-"
 || Tools >> options
@@ Line 192: / Line 192: @@
 |-"
 || Slide: More about Track Changes
-|| Next, let's learn more about '''Track Changes.'''
+|| Next, let us learn more about '''Track Changes.'''
@@ Line 307: / Line 307: @@
-The suggestion given by the '''reviewer''' was to delete the text.
+The suggestions given by the '''reviewer''' was to delete the text.

@@ Line 43: / Line 43: @@
 || Slide - '''Track changes'''
 ||
-* '''Track changes''' helps the '''reviewer''' to keep track of changes
+* '''Track changes''' helps the '''reviewer''' to keep track of the changes
 * This feature is especially important for those who use '''Writer''' in workgroups.
 * It helps the '''reviewer''' to give '''comments'''

LibreOffice-Suite-Writer-6.3/C4/Using-Track-changes/English - Revision history