Madhulika at 11:45, 9 December 2024

2024-12-09T11:45:39Z

Madhulika: Created page with "'''Title of the Script: Cataloging''' '''Author: '''Vaibhavi Satardekar and Maya Hans '''Keywords: '''Koha, Koha 24.05, Cataloging, Koha Cataloging Module, MARC Record Creat..."

2024-12-09T10:48:49Z

Created page with "'''Title of the Script: Cataloging''' '''Author: '''Vaibhavi Satardekar and Maya Hans '''Keywords: '''Koha, Koha 24.05, Cataloging, Koha Cataloging Module, MARC Record Creat..."

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'''Title of the Script: Cataloging'''

'''Author: '''Vaibhavi Satardekar and Maya Hans

'''Keywords: '''Koha, Koha 24.05, Cataloging, Koha Cataloging Module, MARC Record Creation, MARC
Framework, ISBN Entry, Add New Record, Repeatable MARC Tags, Mandatory Fields in MARC, Full
Call Number in Koha, Library Staff, Add MARC Record, Industrial microbiology, Barcode, ISBN
Number, Video tutorial.

{|border=1
|-
|| '''Visual Cue'''
|| '''Narration'''
|-
|| Slide Number 1
Title Slide
|| Welcome to this Spoken Tutorial on '''Cataloging''' in '''Koha.'''
|-
|| Slide Number 2
Learning Objectives
* '''Cataloging'''
|| In this tutorial, we will learn how to do-
* '''Cataloging '''in '''Koha.'''
|-
|| Slide Number 3
System Requirement
|| To record this tutorial, I am using
* '''Ubuntu Linux OS version 22 point 04'''
* '''Koha version 24 point 05'''
* '''Firefox version 131 point 0 point 3'''
I also have a working internet connection.
|-
|| Slide Number 4
Pre-requisites
https://spoken-tutorial.org/
|| To follow this tutorial, you should have
* '''Koha installed '''on your system and
* '''Admin''' access in '''Koha. '''
If not, refer to the Koha Installation tutorial on this site.
Also, you should have knowledge of '''Library Science.'''
|-
|| Show '''Koha '''login interface
|| Let us switch to the '''Koha interface.'''
|-
|| Narration only
|| Here we will log in with a Library''' Staff '''account '''username Vaibhavi.'''
|-
|| Login to '''Koha '''with '''Username '''as '''Vaibhavi '''and '''Password '''as '''Vaibhavi02'''.

|| So, I will type the '''username '''as '''Vaibhavi '''and the '''password '''as '''Vaibhavi02.'''
If you had given a different '''username''' and '''password''', then type that.
To choose the '''Library '''from the drop down select '''Spoken Tutorial Library.'''
Click on '''Login'''
|-
|| Show '''Koha '''staff Interface
|| The '''Koha staff interface '''opens.
|-
|| Narration only
|| Recall, we had given her '''Cataloging rights''' in an earlier tutorial.
|-
||
|| Also recall that we had added a '''Book '''item type during '''Onboarding'''.
|-
|| Show '''Koha '''staff Interface
|| We are now inside the '''Koha interface''' as a '''Library Staff Vaibhavi.'''
|-
|| Narration only
|| Now, let’s go ahead to do '''Cataloging.'''
|-
|| Show Koha interface >> '''Cataloging '''module
|| For that click on the '''Cataloging '''module'''.'''
|-
|| '''Cataloging '''page
|| A '''Cataloging '''page opens.
|-
|| Click on the tab '''+New record'''
|| To start a new record, click on '''New record.'''
|-
|| From the dropdown menu select '''Books'''
|| From the dropdown , we will select '''Books.'''
The selection depends upon the '''ITEM type '''created in one of the earlier tutorials.
|-
|| Narration only
|| However, you may select as per the''' Item Type '''that you had created.
|-
|| A new page >>'''Add MARC record '''opens up
|| A new page with the title '''Add MARC record '''opens.
|-
|| Point to the fields marked in red.
|| Notice that all the '''fields''' marked in red are mandatory.
|-
|| Click on fields marked with red colored asterisk
|| Interestingly, '''Koha''' auto-generates values for a few mandatory fields.
|-
|| Cursor on tabs 0 to 9,
|| Among the range of tabs from''' 0''' to''' 9,''' we will start with tab''' zero.'''
|-
|| Click inside the field for '''000, Leader'''.
Highlight the value
|| Click inside the field for '''000, LEADER'''.

By default '''Koha '''shows this value.
You may see a different value on your system.
|-
|| Point to the field for''' 001 CONTROL NUMBER'''
|| I will leave the field for''' 001 CONTROL NUMBER '''as blank.
|-
|| Click inside the field for '''003, CONTROL NUMBER IDENTIFIER'''.
Highlight the value
|| Click inside the field for '''003, CONTROL NUMBER IDENTIFIER '''.
By default '''Koha '''shows this value.
You may see a different value on your system.
|-
|| Click in the field for '''005 DATE AND TIME OF LATEST TRANSACTION'''
Cursor on the value
|| Next, click inside the field for '''005 DATE AND TIME OF LATEST TRANSACTION.'''
'''Koha '''auto-generates this value for my system.
You will see a different value on your system.
|-
|| Narration only
|| I will leave the fields for''' 006 '''and '''007''' blank.
|-
|| Cursor on the value
|| Now click '''008 FIXED-LENGTH DATA ELEMENTS GENERAL INFORMATION.'''
'''Koha '''auto generates this value.
You may see a different value on your system.
|-
|| Next, go to tab '''020 INTERNATIONAL STANDARD BOOK NUMBER'''.
|| Next, go to the tab '''020 INTERNATIONAL STANDARD BOOK NUMBER.'''.
|-
|| Cursor on two blank boxes adjacent to''' 020?'''
|| Locate the two blank boxes adjacent to''' 020'''
|-
|| Cursor on '''MARC 21 Format for Bibliographic Data '''new tab
Cursor on '''020'''
|| Note that if you click on the'''? (question mark) '''then
The entire '''MARC 21 Format for Bibliographic Data '''opens in a new tab'''.'''
Here, both the '''indicators''' are undefined
|-
|| Close '''MARC 21 Format for Bibliographic Data tab'''
|| Now close this newly opened '''MARC 21 Format for Bibliographic Data tab'''.
|-
|| Cursor on the two blank boxes
|| I will leave the two blank boxes as they are.
|-
|| In the subfield '''‘a’''', I will type a thirteen digit number:'''978-0321929150'''

|| Locate the subfield '''INTERNATIONAL STANDARD BOOK NUMBER'''
Now I will enter a 13-digit '''ISBN '''number here.
You may enter the '''ISBN number''' of your book.
|-
|| Narration Only
Click on the small button towards the right side of '''International Standard Book Number'''
Cursor on '''Repeat this Tag.'''
|| So what if more than one''' ISBN number''' has to be added for the same book?
Notice the small button here.
'''Repeat this Tag '''on the right side of '''International Standard Book Number'''.
|-
|| Cursor on duplicate field
|| Click on it
A duplicate field will be created to add the second '''ISBN number.'''
|-
|| Put the '''10-digit ISBN 0321929152'''
|| I will enter the 10-digit''' ISBN '''number in the duplicate field.
You may enter the '''ISBN '''of your book.
|-
|| Cursor on '''040 CATALOGING SOURCE'''
Cursor on '''‘c’ Transcribing agency'''
Enter''' IIT Bombay'''
|| Next, come to the tab''' 040 CATALOGING SOURCE'''
* The subfield''' c Transcribing agency '''is a mandatory field.
* Type the name of the '''Institute/University '''or the '''Department''' here.
* I will type''' IIT Bombay.'''
|-
|| Cursor on '''082 DEWEY DECIMAL CLASSIFICATION NUMBER'''
Cursor on ‘'''a’ Classification number'''
Enter '''660.62'''
|| Come to the tab''' 082 DEWEY DECIMAL CLASSIFICATION NUMBER.'''
In the subfield '''a Classification number '''enter '''660.62'''
|-
|| Cursor on tabs from '''0 to 9 >> '''Click on tab''' 1'''
|| Next, go to the top of the page, and from tabs '''0 to 9, '''click on tab''' 1.'''
|-
|| Show new page
Go to '''100 a''':'''MAIN ENTRY--PERSONAL NAME''' click on ?
Close '''MARC 21 Format for Bibliographic Data tab'''
|| On the new page that opens
Go to the tab '''100, MAIN ENTRY--PERSONAL NAME, '''click on the '''question mark'''

This opens a new window with '''100-Main Entry-Personal Name (NR) '''details.
We will refer to the information given here to fill '''tab 100.'''
I will close this window for now.
|-
|| Narration only
For Point 1 & 2-- Cursor on the first blank box
For Point 3-- Cursor on the second blank box
|| '''Type 1 '''as the''' first indicator''' of tag '''100'''
It represents the '''Surname '''for the subfield '''a'''
'''2'''nd '''indicator''' is '''undefined by MARC 21''', so we will leave it blank.
|-
|| In the '''subfield ‘a’ Personal name-''' enter the '''Author’s''' name
* '''Patel, Arvind H. '''in the field provided.
|| In the subfield''' a Personal name-''' enter the '''Author’s''' name
I will type''' Patel, Arvind H.'''
Note that: If you put the first indicator value as''' 1''' then only the surname comes first.
Hence based on the indicator value, surname or forename should be entered.
|-
|| Cursor on tabs from '''0 to 9 >> '''click on tab''' 2'''
|| Next, go to the top again, and among the tabs from '''0 to 9, '''click on tab''' 2'''
|-
|| Go to the tab '''245 TITLE STATEMENT:'''
|| Then go to the tab '''245 TITLE STATEMENT.'''
|-
|| Locate the two blank boxes adjacent to''' 245.'''
|| Locate the two blank boxes adjacent to''' 245.'''
|-
|| Type''' 1 '''in the first blank box.
Cursor on first blank box
Type''' 0 '''in the 2nd blank box
Cursor on 2nd blank box
Enter value 0 in the 2nd blank box
|| Type''' 1 '''in the first blank box.
Note that:''' 1 '''is the indicator for '''Added Entry.'''
Type''' 0 '''in the 2nd blank box.
Second indicator represents a non-filing character.
I have entered''' 0''', as under this '''TITLE:''' there is no non-filing character.
|-
|| In the subfield ‘'''a’''' '''Title '''enter''': Industrial Microbiology'''

|| In the subfield ‘'''a’ Title '''enter''', Industrial Microbiology'''
In the subfield ‘'''c’ Statement of responsibility, etc '''type, '''Patel, Arvind H.'''
|-
|| Go to '''250 EDITION STATEMENT'''
|| Next, locate the tab '''250 EDITION STATEMENT.'''
|-
|| Cursor the two blank boxes adjacent to''' 250?'''
|| Locate the two blank boxes adjacent to''' 250?'''
Both the indicators for '''250 '''are undefined.
So I will leave the two blank boxes as they are.
|-
|| In the subfield ‘'''a’ Edition statement '''enter '''12th Edition'''
|| Fill in the following details for sub-field ‘'''a’ Edition statement, '''enter''' 12th ed.'''
|-
|| Go to '''260 PUBLICATION, DISTRIBUTION, ETC.'''
|| Now, go to the tab '''260 PUBLICATION, DISTRIBUTION, ETC.'''
|-
|| Cursor on the two blank boxes adjacent to''' 260?'''
Cursor on Both the indicators
|| Locate the two blank boxes adjacent to''' 260?'''
Both the indicators for this are undefined.
So I will leave the two blank boxes as they are.
|-
|| Fill in the following details for-
* Subfield '''a Place of publication, distribution etc '''enter''' New Delhi.'''
* In the subfield ‘'''b’ Name of publisher, distributor, etc, '''enter '''Pearson.'''
* In the subfield ‘'''c’ Date of publication, distribution, etc, '''enter '''2014.'''
|| Fill in the details as shown here.
|-
|| Cursor on tabs from '''0 to 9 >> '''Click on tab''' 3'''
|| Now, go back to the top, and from the tabs '''0 to 9, '''click on the tab''' 3'''
|-
|| Now, go to '''300 PHYSICAL DESCRIPTION'''
|| Now, go to '''300 PHYSICAL DESCRIPTION'''
|-
|| Cursor on the two blank boxes adjacent to''' 300?'''
Cursor on Both the indicators
|| Locate the two blank boxes adjacent to''' 300?'''
Both the indicators for this are undefined.
So I will leave the two blank boxes as they are.
|-
|| Fill in the following details as follows-
* Subfield''' ‘a’ Extent- '''Enter '''960p.'''
* For subfield''' ‘b’ Other physical details- '''Enter '''Illustration'''
* In the subfield''' ‘c’, Dimensions- '''Enter '''25cm'''
|| Fill in the details as I have done here.
|-
|| Cursor on tabs from '''0 to 9 >> '''Click on tab '''6'''

|| Next, go to the top of the page, and from the tabs '''0 to 9, '''click on '''6'''
|-
|| Cursor on '''650 SUBJECT ADDED ENTRY--TOPICAL TERM'''
|| Now, go to the tab '''650 SUBJECT ADDED ENTRY--TOPICAL TERM'''
|-
|| Locate the two blank boxes adjacent to''' 650?'''
Type''' 1 '''in the first blank box.
Cursor on '''1'''
Type''' 0 '''in the second blank box.
Cursor on '''0'''
|| Locate the two blank boxes adjacent to''' 650'''
Type''' 1 '''in the first blank box.
Note that:''' 1 '''is the indicator for '''Primary (Level of subject)'''
Type''' 0 '''in the second blank box.
Note that''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus)'''
|-
|| In the subfield '''‘a’ Topical term or geographic name entry element '''type, subject heading as '''Industrial
Microbiology'''
|| In the subfield '''‘a’ Topical term or geographic name entry element, '''type the subject heading.
I will type '''Industrial Microbiology.'''
|-
|| Click on the small button: '''Repeat this Tag'''
|| In case, more than one''' keyword '''has to be added then, as explained earlier, click on the small button
'''Repeat this Tag.'''
|-
|| Cursor on '''650'''
|| A duplicate field '''650''' opens.
|-
|| Type''' 2 '''in the first blank box
Type''' 0 '''in the second blank box.
|| Type''' 2 '''in the first blank box.
Note that''' 2 '''is the indicator for '''Secondary (Level of Subject).'''
Keep''' 0 '''in the second blank box as it is.
Note that''' 0 '''is the indicator for '''Library of Congress Subject Headings (Thesaurus).'''
|-
|| Cursor on '''‘a’ Topical term or geographic name entry element'''
Enter the keyword: '''Bacteria'''
|| In the subfield '''‘a’ Topical term or geographic name entry element''', enter the '''keyword''' as
'''Bacteria.'''
|-
|| Go to tab '''9'''
|| Lastly, go to the top of the page, from the tabs '''0 to 9, '''click on the tab '''9'''
|-

|| Cursor on '''942''' '''ADDED ENTRY ELEMENTS (KOHA)'''
|| Go to tag '''942''' '''ADDED ENTRY ELEMENTS (KOHA)'''
|-
|| In the field''' c: Koha item type <'''from the drop-down select-''' Book'''>
|| In the subfield''' ‘c’: Koha item type, '''select-''' Books '''from the drop-down.
|-
|| Click on '''Save'''
|| After filling in the details, click on''' Save''' button''' '''at the top of the page.
|-
|| Cursor on '''Items for Industrial Microbiology''' '''by Patel, Arvind H.'''
|| A new page opens with the title '''Items for Industrial Microbiology by Patel, Arvind H. Record
number(#1)'''
|-
|| Cursor on '''Add item '''opens
Cursor on:
* location of the item (home branch),
* cost of the item,
* barcode,
|| Under the section '''Add item, '''we are prompted to fill details like-
* '''Date acquired'''
* '''Source of acquisition'''
* '''Cost, normal purchase price,'''
* '''Barcode as accession number ,'''
* '''Cost, replacement price '''etc.
|-
|| Click inside the field for '''Date acquired'''
|| Let us click inside the field for '''Date acquired''' to auto-select the date.
|-
|| Cursor on various fields under the section '''Add item'''
'''0 - Withdrawn status: '''I will leave it blank
'''2- Source of classification or shelving scheme'''
Select '''Dewey Decimal Classification'''
'''3- Materials specified (bound volume or other part): '''Leave blank
'''a - Home library: Spoken Tutorial Library'''
'''b - Current library: Spoken Tutorial Library'''
'''d - Date acquired: 11/29/2024'''
'''e - Source of acquisition: '''Vendor name-''' Powai Book Agency'''
'''f - Coded location qualifier- '''blank
'''g - Cost, normal purchase price: Rs 1000'''
'''h - Serial Enumeration / chronology: '''Leave it blank
'''i - Inventory number: '''Leave it blank
'''j - Shelving control number- '''Leave it blank

'''o - Full call number- 660.62 PAT'''
'''p - Barcode-00001'''
'''t - Copy number-10'''
'''u - Uniform Resource Identifier- '''Leave blank
'''v - Cost, replacement price- 1200'''
'''w - Price effective from-11/28/2024'''
'''x - Non-public note-''' Leave blank
'''y - Koha item type: Books'''
'''z - Public note: '''Leave blank
|| I have filled in the details as per my '''Library.'''
You may pause the video and fill the details as per your '''Library.'''
If you don’t have information for a particular field, then leave it blank.
|-
|| Highlight
* Permanent location
* Current location
* Full call number and
* Koha item type
|| Note that '''Koha''' by default fills in the details for
* '''Permanent location'''
* '''Current location'''
* '''Full call number''' and
* '''Koha item type'''
|-
|| Click on the tab '''Add item'''
|| After entering all the details, click on the tab '''Add item '''at the bottom of the page.
|-
|| Cursor on '''Items for Industrial Microbiology by Patel, Arvind H.'''
|| Another page opens with the title '''Items for Industrial Microbiology by Patel, Arvind H. Record 1'''
Note that this page displays the details that we just filled.''' '''
|-
|| Narration Only
|| Now log out from the '''Library staff '''account.
|-
|| go to the top right corner, click on''' Vaibhavi Spoken Tutorial Library.'''
Then from the drop-down, select''' Log out.'''
|| To do so, go to the top right corner of the page, click on''' Vaibhavi Spoken Tutorial Library.'''
From the drop-down, select''' Log out.'''
|-
|| Narration Only
|| With this we come to the end of this tutorial.
|-
|| Slide Number 5

Summary
In this tutorial, we learned to
* Do '''Cataloging'''
|| Let’s quickly recap.
Today we learned how to:
* Do '''Cataloging'''
|-
|| Slide Number 6
Assignment
Create a new record for the following books.
* '''Fundamentals of Microbiology 10th ed. '''2014 '''by '''Jeffrey C. Pommerville.
* Environmental Microbiology for Engineers 3rd ed. '''2024 '''by '''Volodymyr Ivanov.'''
||
As an assignment
Create a new record for the following books.
|-
|| Slide Number 7
About '''Spoken Tutorial project'''

* Watch the video available at [http://spoken-tutorial.org/What_is_a_Spoken_Tutorial http://spoken-
tutorial.org/What_is_a_Spoken_Tutorial]

* It summarizes the Spoken Tutorial project.
* If you do not have good bandwidth, you can download and watch it.
||
The video at the following link summarizes the '''Spoken Tutorial project.'''
Please download and watch it.
|-
|| Slide Number 8
'''Spoken Tutorial''' workshops
The '''Spoken Tutorial Project''' Team
* Conducts workshops using spoken tutorials
* Gives certificates for those who pass an online test
* For more details, please write to [about:blank [http://contact@spoken-tutorial.org/
http://contact@spoken-tutorial.org]]
||
The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates.
For more details, please write to us.
|-
|| Slide Number 9
Forum for specific questions
|| We will be happy to answer your specific questions regarding this tutorial.
Post your questions in the forum and our team will get back to you.

|-
|| Slide Number 10
Acknowledgment
'''The Spoken Tutorial '''project was established at IIT Bombay by the Ministry of Education Govt of
'''India.'''
Thank you
|| Thank you for joining.

@@ Line 351: / Line 351: @@
 || Cursor on various fields under the section '''Add item'''
 '''0 - Withdrawn status: '''I will leave it blank
 '''2- Source of classification or shelving scheme'''
 Select '''Dewey Decimal Classification'''
 '''3- Materials specified (bound volume or other part): '''Leave blank
 '''a - Home library: Spoken Tutorial Library'''
 '''b - Current library: Spoken Tutorial Library'''
 '''d - Date acquired: 11/29/2024'''
 '''e - Source of acquisition: '''Vendor name-''' Powai Book Agency'''
 '''f - Coded location qualifier- '''blank
 '''g - Cost, normal purchase price: Rs 1000'''
 '''h - Serial Enumeration / chronology: '''Leave it blank
 '''i - Inventory number: '''Leave it blank
 '''j - Shelving control number- '''Leave it blank
 '''o - Full call number- 660.62 PAT'''
 '''p - Barcode-00001'''
 '''t - Copy number-10'''
 '''u - Uniform Resource Identifier- '''Leave blank
 '''v - Cost, replacement price- 1200'''
 '''w - Price effective from-11/28/2024'''
 '''x - Non-public note-''' Leave blank
 '''y - Koha item type: Books'''
 '''z - Public note: '''Leave blank
 || I have filled in the details as per my '''Library.'''
 You may pause the video and fill the details as per your '''Library.'''
@@ Line 379: / Line 400: @@
 || Highlight
 * Permanent location
 * Current location
 * Full call number and
 * Koha item type
 || Note that '''Koha''' by default fills in the details for
 * '''Permanent location'''
 * '''Current location'''
 * '''Full call number''' and
 * '''Koha item type'''
 |-
@@ Line 419: / Line 445: @@
 Create a new record for the following books.
 * '''Fundamentals of Microbiology 10th ed. '''2014 '''by '''Jeffrey C. Pommerville.
 * Environmental Microbiology for Engineers 3rd ed. '''2024 '''by '''Volodymyr Ivanov.'''
 ||

Koha-Library-Software/C2/Cataloging/English - Revision history

Madhulika at 11:45, 9 December 2024

Madhulika: Created page with "'''Title of the Script: Cataloging''' '''Author: '''Vaibhavi Satardekar and Maya Hans '''Keywords: '''Koha, Koha 24.05, Cataloging, Koha Cataloging Module, MARC Record Creat..."