Trupti at 04:51, 10 September 2013

2013-09-10T04:51:27Z

Trupti at 04:49, 10 September 2013

2013-09-10T04:49:50Z

Trupti: Created page with ''''Title of script''': Sales and Purchase Transaction '''Authors: ''' Sneha Sawant, Sundeep Pulaskar and Parul Sharma '''Keywords''': Organisation, GNUKhata, Video Tutorial, …'

2013-09-02T19:18:41Z

Created page with ''''Title of script''': Sales and Purchase Transaction '''Authors: ''' Sneha Sawant, Sundeep Pulaskar and Parul Sharma '''Keywords''': Organisation, GNUKhata, Video Tutorial, …'

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'''Title of script''': Sales and Purchase Transaction

'''Authors: ''' Sneha Sawant, Sundeep Pulaskar and Parul Sharma

'''Keywords''': Organisation, GNUKhata, Video Tutorial, Sales Transaction, Purchase Transaction

{| style="border-spacing:0;"
| style="border-top:0.05pt solid #000000;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| '''Visual Cue'''
| style="border:0.05pt solid #000000;padding:0.097cm;"| '''Narration'''

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 1

| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Hello and welcome to this tutorial on '''Entering a Sales and Purchase Transaction''' in GNUKhata.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 2

Learning Objectives
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| After watching this tutorial, you will be able to:

<nowiki>* Enter Sales Transaction in GNUKhata</nowiki>

<nowiki>* Enter Purchase Transaction in GNUKhata</nowiki>

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 3

System Requirements
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| To record this tutorial,

I am using :

* '''GNUKhata version 1.2'''

* '''Ubuntu 12.04''' Operating System and

* '''Firefox version 17.0'''

To use '''GNUKhata''', I would recommend the use of '''Firefox''' version 3.6 or above. It works well with other browsers, too. Eg-'''Chromium and Opera'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 4

Prerequisites
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| I hope you know the following:

<nowiki>* Running GNUKhata on localhost</nowiki>

<nowiki>* Logging into GNUKhata</nowiki>

<nowiki>* Creating Accounts</nowiki>

For these Prerequisites, please refer to the spoken tutorials on:

<nowiki>* Account Management</nowiki>

<nowiki>* Contra and Journal Transaction</nowiki>

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Let us open the GNUKhata interface as we did in previous tutorials

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Transaction''' menu'''.'''

Point to '''Sales''' and '''Purchase'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* We have already discussed about </nowiki>'''Contra''' and '''Journal''' Transaction.

<nowiki>* This time we will discuss about </nowiki>'''Sales and Purchase'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select '''Transaction''' then Select '''Sales '''option
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* From the </nowiki>'''Transactions''' options, I will select '''Sales'''.

<nowiki>* As an example, let us consider a Sales transaction for </nowiki>'''Sold goods on credit to New Trading Company worth Rs 5000 on 01-06-2011'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Screen with Sales transaction
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* On this screen I will show you how to record this transaction. </nowiki>

<nowiki>* For that we have already created accounts </nowiki>'''Sales''' and '''New Trading Company '''in the previous tutorial

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| First is date text box
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| First field is '''Date. '''Enter the date as '''01-06-2011'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Type '''SA12'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* The next text-box is for </nowiki>'''Voucher No'''.

<nowiki>* I will enter </nowiki>'''SA12''' in the text-box

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Continue with the display of the same screen
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| For recording a transaction please fill the table appearing on the screen.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select the "'''Dr'''" option
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| I will select the "'''Dr'''" option.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select '''New Trading Company''' in the '''Dr''' dropdown
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* The next field is Account Name. </nowiki>

<nowiki>* Here also you have a dropdown box. </nowiki>

<nowiki>* It shows </nowiki>'''New Trading Company''' Account name

<nowiki>* I will select it.</nowiki>

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Enter Rs '''5000''' as amount
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* The next is </nowiki>'''Debit Amount''',

<nowiki>* I will enter Rs </nowiki>'''5000''' as the '''Debit Amount'''.

<nowiki>* Press tab</nowiki>

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select Credit option from dropdown

Select '''Sales '''from the dropdown
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* Now we will see the second part of the transaction that is the credit side. </nowiki>

<nowiki>* I will select Credit </nowiki>('''Cr''') option from this dropdown.

<nowiki>* From the Account Name I will select </nowiki>'''Sales''' account.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Poin to Default '''5000''' as Credit amount
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* Because I have selected Cr option from the first dropdown, the amount will be entered in the Credit column. </nowiki>

<nowiki>* Rs. </nowiki>'''5000''' comes by default

<nowiki>* As per the accounting practice, the amounts on both debit and credit side should be the same. </nowiki>

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''total'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| If the amount is entered correctly, the total of debit amount will be equal to the credit amount.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Type '''Being goods sold to New Trading Company''' in the '''Narration''' box
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* Here in the </nowiki>'''Narration''' box, type the details of the transaction.

<nowiki>* I will type </nowiki>'''Being goods sold to New Trading Company'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Select Projects '''dropdown
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Choose '''Spoken Tutorial''' from the '''Select Projects''' dropdown

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Click on the '''Save''' button
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| When you are done, to save this transaction click on the '''Save''' button.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to message
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| When I click on '''Save''' button, message appears saying '''Transaction Record has been saved'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| From the Transaction Menu click on '''Purchase'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Now let us discuss '''Purchase''' transaction.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Screen with '''Purchase''' transaction
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* To record a </nowiki>purchase transaction, let us take the example of '''Goods purchased on 01-06-2011 worth Rs. 7000 on credit from Bombay Suppliers'''

<nowiki>* For recording</nowiki>''' Purchase''' entry, we will require two account '''Purchases''' and '''Bombay Suppliers'''

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select '''Dr''' from drop down box
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| To debit the Purchases account I will select '''Dr''' from this drop down box.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select '''Purchases''', enter the amount of '''7000'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* Then I will select </nowiki>'''Purchases''' from the next drop down box.

<nowiki>* Here I will enter the </nowiki>'''Debit Amount''' of Rs. '''7000'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select Credit option
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* Now we will see the other part of the transaction that is credit side. </nowiki>

<nowiki>* I will select Credit </nowiki>'''(Cr) '''option from this dropdown.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select supplier's name that is '''Bombay Suppliers'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| From the '''Account name''', I will select the supplier's name as '''Bombay Suppliers'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''7000''' default credit amount
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* Because I have selected Credit option from the first dropdown, the amount will be entered in Credit column</nowiki>

<nowiki>* The default credit amount will be </nowiki>'''7000'''

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Enter''' Being goods purchased from Bombay Suppliers'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Now we will enter the '''narration''' as '''Being goods purchased from Bombay Suppliers'''

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Press the '''Save''' button
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| When you are done with this you press the '''Save''' button.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to message
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| A message appears saying '''Transaction Record has been saved'''

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to Transaction Menu
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Here you can record another transaction.

That’s it for this tutorial. In the next few tutorials, we will learn about how to record other transactions in GNUKhata.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Switch to Slides

Slide 5

Summary

Sales Transaction

Purchase Transaction
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| In this tutorial, we have completed

<nowiki>* Entering of Sales Transaction </nowiki>

<nowiki>* Entering of Purchase Transaction </nowiki>

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 5

Assignment

| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| As an assignment, Please enter

A Sales entry of '''Sold Goods on credit to Mr. X of Rs. 3000 on 18-08-2011'''

A purchase entry of '''Purchase goods on credit from XYZ suppliers of Rs.2000 on 12-07-2011'''

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 6
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Watch the video available at http://spoken-tutorial.org

/What is a Spoken Tutorial

It summarises the Spoken Tutorial project

If you do not have good bandwidth,

you can download and watch it

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 7

Spoken Tutorial Workshops
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| The Spoken Tutorial Project Team

Conducts workshops using spoken

tutorials

Gives certificates to those who pass an

online test

For more details, please write to

contact@spoken-tutorial.org

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 8

Acknowledgements
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is

available at http://spoken-tutorial.org

/NMEICT-Intro

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 9
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Watch the video available at http://spoken-tutorial.org

/What is a Spoken Tutorial

It summarises the Spoken Tutorial project

If you do not have good bandwidth,

you can download and watch it

|}
<nowiki>* Voucher Number</nowiki>

<nowiki>* Date</nowiki>

<nowiki>* Debit Entry</nowiki>

<nowiki>* Debit Amount</nowiki>

<nowiki>* Credit Entry</nowiki>

<nowiki>* Credit Amount</nowiki>

<nowiki>* Sales Transaction</nowiki>

<nowiki>* Purchase Transaction</nowiki>

<nowiki>* Narration</nowiki>

<nowiki>* Save</nowiki>

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−	~~<nowiki>* Voucher Number</nowiki>~~
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−	~~<nowiki>* Date</nowiki>~~
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−	~~<nowiki>* Debit Entry</nowiki>~~
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−	~~<nowiki>* Debit Amount</nowiki>~~
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−	~~<nowiki>* Credit Entry</nowiki>~~
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−	~~<nowiki>* Credit Amount</nowiki>~~
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−	~~<nowiki>* Sales Transaction</nowiki>~~
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−	~~<nowiki>* Purchase Transaction</nowiki>~~
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−	~~<nowiki>* Narration</nowiki>~~
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−	~~<nowiki>* Save</nowiki>~~

GNUKhata/C2/Sales-and-Purchases/English - Revision history

Trupti at 04:51, 10 September 2013

Trupti at 04:49, 10 September 2013

Trupti: Created page with ''''Title of script''': Sales and Purchase Transaction '''Authors: ''' Sneha Sawant, Sundeep Pulaskar and Parul Sharma '''Keywords''': Organisation, GNUKhata, Video Tutorial, …'