GNUKhata/C2/Journal-transaction/English - Revision history

Trupti: Created page with ' {| style="border-spacing:0;" | style="border-top:0.05pt solid #000000;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|
2013-08-30T05:30:55Z

Created page with ' {| style="border-spacing:0;" | style="border-top:0.05pt solid #000000;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| <c…'

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{| style="border-spacing:0;"
| style="border-top:0.05pt solid #000000;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| <center>'''Visual Cue'''</center>
| style="border:0.05pt solid #000000;padding:0.097cm;"| <center>'''Narration'''</center>

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 1

| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Hello and welcome to this tutorial on '''Entering a Journal Transaction''' in GNUKhata.

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 2

Learning Objectives
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| After watching this tutorial, you will be able to:

<nowiki>* Enter </nowiki>'''Journal''' transaction in Gnukhata

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 3

System Requirements
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| To record this tutorial, I am using

* '''Ubuntu 12.04''' Operating System
* '''GNUKhata''' version 1.2
* '''Firefox''' version 17.0

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| '''GNUKhata''' works well on all versions of '''Ubuntu'''

* Starting from 11.04 and above.
* It has also been tested on '''Debian Distro''' of '''GNU/Linux'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"|
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| To open '''GNUKhata''' interface:

* We recommend '''Mozilla Firefox''' version 3.6 or above.
* '''GNUKhata''' can also run smoothly on other browsers like '''Chromium''' and '''Opera'''.

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 4

Prerequisites
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| I assume that you already know

<nowiki>* Principles of Bookkeeping</nowiki>

<nowiki>* Creating a new organisation</nowiki>

<nowiki>* Creating Accounts in GNUKhata</nowiki>

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Open Terminal

Execute on terminal '''sudo startgk'''

| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| To run '''GNUKhata''', you need to start the server on your machine.

* To start the server, open the terminal through '''Ctrl+Alt+T''' from the keyboard
* Then type '''sudo startgk''' and hit '''Enter'''.

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Open '''Firefox''' and type in the address bar

[http://localhost/ http://localhost]

| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| To run GNUKhata on your machine, open the '''Firefox''' browser

* Type [http://localhost/ http://localhost] in the address bar.

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Type in the address bar

[http://localhost:8080/ http://localhost:8080]

| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| If you cannot run GNUKhata with this url, type [http://localhost:8080/ http://localhost:8080] in the address bar'''. '''

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Click on '''Select Existing Organisation''' and select '''Free Accounting Foundation'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Click '''Select Existing Organisation''' and select '''Free Accounting Foundation''' as organisation.

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Click on '''For Financial Year'''.
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Select the financial year for the organisation.

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Click on '''Proceed''' then login as '''admin'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Now click on '''Proceed'''

and login as '''admin'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| On the main screen
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Now we are on the main screen.

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Click on '''Transaction'''.

Keep pressing the tab button on your keyboard to scroll down through all the options in transaction.
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Here you can enter different types of transactions

such as '''Contra''', '''Journal''', '''Payment''', '''Receipt, Credit Note, Debit Note, Sales, Sales Return, Purchase and Purchase Return. '''

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| From the '''Transaction''' Menu click on '''Journal'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Now let us discuss '''Journal''' transaction.

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide

Account Creation
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| For a Journal entry, we will require 2 accounts. First is '''Machinery''' and '''New Machinery company''' which are created in '''Create Account '''tutorial.

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Screen with '''journal''' transaction
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* For </nowiki>'''Journal''' we can select any account, except those accounts which fall under sub groups '''Cash''' and '''Bank'''.

<nowiki>* As you all know journal transaction include all transaction except for cash and bank transaction. </nowiki>

<nowiki>* To record a journal transaction, let us take the example of purchase of machinery on credit from </nowiki>'''New machinery company '''worth Rs. '''10000''' on '''01-10-2011'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Enter '''01-10-2011'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Enter '''01-10-2011''' in date field.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Enter '''Voucher No: 01'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| The first step is to enter a Voucher No. enter '''01'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select '''Dr''' from drop down box
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| To debit the '''Machinery''' account I will select '''Dr''' from this drop down box.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select '''Machinery''', enter the amount of '''10000'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* Then I will select </nowiki>'''Machinery''' from the next drop down box.

<nowiki>* Here I will enter the amount of Rs. </nowiki>'''10,000'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Press tab
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Then I will press tab key.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select Credit option
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Now we will see the other part of the transaction that is credit side.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Select supplier's name that is '''New machinery company '''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| From the Account names, I will select the supplier's name as '''New Machinery Company'''.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Enter '''10,000''' and press tab key
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* Because I have selected Credit option from the </nowiki>dropdown, the amount will be entered in credit column.

<nowiki>* I will enter Rs </nowiki>'''10,000''' and press tab key.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Enter '''Machinery being purchased from New Machinery Company'''
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Now we will enter the '''Narration''' as '''Machinery being purchased from New Machinery Company'''

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Poin to '''Select Projects''' dropdown
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* Select </nowiki>'''Spoken Tutorial '''from the '''Select Projects''' dropdown.

<nowiki>* This voucher is for </nowiki>'''Spoken Tutorial '''project.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Press the '''Save''' button
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| When you are done with this you press the '''Save''' button.

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to message
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| A message appears saying '''Transaction Record has been saved. '''

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to Transaction Menu
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| <nowiki>* Hence, you can record another transaction. </nowiki>

<nowiki>* That’s it for this tutorial. </nowiki>

<nowiki>* In the next few tutorials, we will learn about how to record other transactions in GNUKhata. </nowiki>

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Switch to Slides

Slide 5

Summary

Journal Transaction
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| In this tutorial, we have completed :

<nowiki>* Entering of Journal Transaction </nowiki>

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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 5

Assignment

| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| As an assignment, Please record

<nowiki>* A journal entry of </nowiki>'''Purchase of furniture''' worth Rs.'''50000''' on credit from '''New Furniture company''' on '''15-06-2011'''.

<nowiki>* </nowiki>'''Purchases''' account with the '''group name Direct Expense '''and '''No Sub-group'''.

<nowiki>* </nowiki>'''Bombay Suppliers''' account with the''' group name Current Liability '''and '''No Sub-group. '''

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 7

About the Spoken Tutorial Project
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Watch the video available at

http://spoken-tutorial.org

What is a Spoken Tutorial

It summarises the Spoken Tutorial

project

If you do not have good

bandwidth, you can download

and watch it

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 8
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| The Spoken Tutorial Project Team

Conducts workshops using spoken tutorials

Gives certificates to those who pass an online test

For more details, please write to contact@spoken-tutorial.org

|-
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 9

Acknowledgements
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:0.05pt solid #000000;padding:0.097cm;"| Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at

[http://spoken-tutorial.org/ http://spoken-tutorial.org] /NMEICT-Intro

|}