Sandhya.np14 at 13:34, 2 June 2020

2020-06-02T13:34:19Z

PoojaMoolya: Created page with " {| border=1 | '''Time''' | '''Narration''' |- | 00:01 | Welcome to the spoken tutorial on '''Setup in FrontAccounting'''. |- |00:06 |..."

2020-02-07T06:06:52Z

Created page with " {| border=1 | <center>'''Time'''</center> | <center>'''Narration'''</center> |- | 00:01 | Welcome to the spoken tutorial on '''Setup in FrontAccounting'''. |- |00:06 |..."

New page

{| border=1
| <center>'''Time'''</center>
| <center>'''Narration'''</center>

|-
| 00:01
| Welcome to the spoken tutorial on '''Setup in FrontAccounting'''.

|-
|00:06
| In this tutorial, we will learn: '''FrontAccounting''' interface

|-
| 00:12
| Various modules in the '''Setup''' tab

|-
| 00:15
| Also, we will learn how to: Create our own organization or '''Company'''

|-
| 00:21
| Setup '''user accounts'''

|-
| 00:24
| Setup '''access''' permissions and

Setup display

|-
|00:29
| To record this tutorial, I am using

'''Ubuntu Linux '''OS version 16.04

|-
| 00:37
| '''FrontAccounting''' version 2.4.7

|-
| 00:41
| To follow this tutorial you should have Knowledge of higher secondary commerce and Knowledge of Accounting.

|-
| 00:50
| Start the '''XAMPP services''' before you begin working on '''FrontAccounting''' interface.

|-
| 00:56
| Let us open the '''FrontAccounting '''interface.

|-
| 01:00
| Open the browser and type '''localhost slash account''' and press '''Enter.'''

|-
| 01:07
| The '''login '''page appears.

|-
| 01:10
| Recall that during installation, we had created the '''admin''' user.

|-
| 01:16
| Type the '''username''' as '''admin '''and password as '''spoken.'''

|-
| 01:22
| Then click on the '''Login '''button.

|-
| 01:25
| The '''FrontAccounting''' window opens.

|-
| 01:28
| Standard modules have been provided in '''FrontAccounting.'''

|-
| 01:32
| We will learn about

'''Sales''' '''Purchases'''

|-
| 01:38
| '''Items and Inventory'''

|-
| 01:40
| '''Banking and General Ledger '''and '''Setup ''' modules in the upcoming tutorials.

|-
| 01:47
| Let us start with the '''Setup '''tab in '''FrontAccounting'''.

|-
| 01:51
| Click on the '''Setup''' tab.

This module is used for '''Company Setting.'''

|-
| 01:57
| Let us create a new organisation or '''Company''' by clicking on the '''Company Setup '''link.

|-
| 02:04
| In the '''Name '''field''',''' by default, we can see the name of the '''company - 'ST Company Pvt Ltd'.'''

|-
| 02:12
| This is because we had given this name during installation.

|-
| 02:17
| However, you can change the name based on how you want it to appear in the reports.

|-
| 02:23
| I will keep the same name.

Scroll down.

|-
| 02:28
| In the '''Home currency '''field, click on the dropdown menu.

|-
| 02:32
| A list of options will appear.

|-
| 02:35
| But '''Indian Rupees''' is not available in the list.

|-
| 02:39
| Since our company is in '''India''', we will setup the '''home currency '''to '''Indian Rupees'''.

|-
| 02:45
| Let us learn how to add a new '''currency''' to the list here.

|-
| 02:50
| Click on the '''Banking and General Ledger '''tab in the top menu.

|-
| 02:55
| In the '''Maintenance''' panel, click on '''Currencies '''link.

A new window appears.

|-
| 03:03
| Type ''''INR'''' in the '''Currency Abbreviation '''field and ''''Rs'''' in the '''Currency Symbol''' field.

|-
| 03:11
| In the '''Currency Name '''field, type ''''Indian Rupees''''.

|-
| 03:15
| In the '''Hundredths Name''' field, type ‘'''Paise’''' and in the '''Country''' field type ''''India''''.

|-
| 03:23
| Now click on ''''Add new'''' button at the bottom of the window.

|-
| 03:28
| We can see a success message- ''''New currency has been added'.'''

|-
| 03:33
| Let us go back to the''' Company setup '''page.

For this, click on the '''Setup '''tab in the top menu and then on '''Company Setup''' link.

|-
|03:43
| Next, type the '''Company'''’s address,

|-
| 03:47
| Domicile , Phone no, Email address and '''Company GST''' number

in the respective fields as shown here.

|-
| 03:58
| Now, click on the '''Home Currency '''drop-down box.

|-
| 04:02
| Select ' '''Indian Rupees''''.

|-
|04:05
| Next we will learn about '''fiscal year'''.

|-
|04:09
| By default the previous financial year, i,e 1st January to 31st December 2018 is shown as closed.

|-
| 04:18
| At the time of recording this tutorial, the date is as shown on the screen.

|-
| 04:24
| It may differ when you are practicing.

|-
| 04:28
| Note that the date format is in '''MMDDYYYY'''.

|-
| 04:35
| What is '''Fiscal year?'''

|-
| 04:37
| It is a period that a '''Company''' uses for accounting purposes and preparing financial statements.

It varies across countries.

|-
| 04:47
| '''Fiscal Year setup'''

When a new '''Company''' is created in '''FrontAccounting''', the '''Fiscal Year '''has to be set up correctly.

|-
| 04:56
| By default, '''FrontAccounting '''software shows the '''fiscal year''' from '''January to December '''

|-
| 05:03
| This is not suitable for '''Companies''' and organisations in India.

|-
| 05:08
| We have to set up the''' fiscal year''' from 1st April to 31st March for that financial year.

|-
| 05:15
| This is as per '''Indian Accounting Standards'''.

|-
| 05:19
| Let us switch back to the '''FrontAccounting''' interface.

|-
| 05:23
| Scroll down and click on the '''Update''' button to save the entries.

|-
| 05:28
| We can see a message- '''Company setup has been updated.'''

|-
| 05:33
| Now, we will change the '''Fiscal Year '''to the current '''Financial Year.'''

|-
| 05:38
| Click on the '''Setup '''tab of '''FrontAccounting.'''

|-
| 05:42
| Click on the '''Fiscal Years''' link.

|-
| 05:45
| We can see that, by default the '''Fiscal Year '''begins from '''01 January 2018 '''to '''31 December 2018.'''

|-
| 05:55
| So first, we will create a dummy period for 3 months from '''01 January 2019 '''to '''31 March 2019'''.

|-
| 06:05
|Why dummy period? This is because we have to fill the gap between the '''Fiscal year''' ie.1st January to 31st December and the '''Financial year''' which is from 1st April to 31st March

|-
| 06:20
| You may be in a different financial year when you are practising this tutorial.

|-
| 06:25
| In that case, you have to set up the '''fiscal year''' for all the previous years upto the current financial year.

|-
| 06:33
| A sample is shown here for your understanding.

|-
| 06:38
| First, select the 3 months dummy period from '''01 January 2019 '''to '''31 March 2019'''.

|-
| 06:47
| Now, click on the '''Add New '''button.

|-
| 06:51
| We can see the '''dummy period''' is created.

|-
| 06:53
| A message appears - “'''New Fiscal year has been added”'''.

|-
| 06:58
| Then, we can see the current '''financial year''' is from '''1 April 2019 to 31 March 2020.'''

|-
| 07:07
| Keep the '''“Is closed” '''option to '''“No”''' as we will be using the current financial year for accounting purposes.

|-
| 07:15
| Again, click on the '''Add new '''button.

|-
| 07:19
| Here, you can see the '''Financial Year''' has been created.

|-
| 07:24
| We can see the '''fiscal year''' from 1st January 2018 to 31st December 2018 as closed.

|-
| 07:32
| We have created the dummy period from 1st January 2019 to 31st March 2019.

|-
| 07:39
| We will change the '''Is Closed''' option to '''Yes.'''

Click on '''Edit icon.'''

|-
| 07:46
| In the '''Is Closed '''drop down menu, select '''Yes.'''

|-
| 07:50
| Repeat the same steps to close all the previous financial years if they are not required.

|-
| 07:57
| Click on '''Update''' button.

|-
| 08:00
| A message appears - “'''Selected fiscal year has been updated”'''

|-
| 08:05
| Likewise you can use the '''Edit''' button to make changes.

|-
|08:10
| The''' cross (X) sign''' is for deleting the year.

Right now, we will not delete any rows.

|-
| 08:17
| Now, we need to update these changes in the '''Company setup'''.

|-
| 08:22
| Click on the '''Setup '''tab.

Then click on the '''Company Setup '''link.

|-
| 08:28
| In the '''Fiscal year''' field, click on the drop-down menu.

|-
| 08:32
| Select the '''current Financial Year as 1st April 2019 '''to '''31st March 2020 '''which is shown as''' active.'''

|-
| 08:41
| Scroll down and go to '''Login Timeout''' option.

|-
| 08:46
| We will increase to 6 lakh seconds so that frequent '''logout''' or '''timeout''' can be avoided.

|-
| 08:53
| Click on the '''Update''' button.

|-
| 08:56
| Next we will setup '''User Accounts.'''

|-
| 09:00
| Again click on the '''Setup '''tab.

|-
| 09:03
| Click on the '''User Accounts Setup '''link.

|-
| 09:06
| We can see the '''admin user login''' information such as

'''Full Name ''' , '''Email''' , '''Access Level, etc.'''

|-
| 09:15
| Recall this information was entered during the installation. Let us create a new '''user login.'''

|-
|09:22
| I have typed the new user details as shown here.

Likewise, enter your new user details.

|-
| 09:30
| In '''Access Level field''', click on the drop-down menu and select '''Sub Admin.'''

|-
| 09:36
| In the '''Language field''', by default, the drop-down menu option is '''English.'''

|-
| 09:42
| Here, '''POS''' means '''Point of Sale'''.

We will keep the '''Default''' option.

|-
| 09:49
| In '''Printing option '''drop-down menu, keep the default option '''Browser printing support.'''

|-
| 09:56
| Next, by default, the checkbox is checked for '''popup''' window for the '''reports '''option.

|-
| 10:03
| Click on the '''Add new''' button.

We can see the message- ‘'''A new user has been added’.'''

|-
| 10:10
| We can also see that the new '''user''' is added in the panel below the '''admin.'''

|-
| 10:16
| Again, click on the '''Setup '''tab.

|-
| 10:20
| Next, let us see '''Access setup'''.

|-
| 10:23
| Click on the '''Role''' drop-down menu and select '''Sub Admin.'''

|-
| 10:28
| We can see the default '''access''' given for a '''Sub Admin '''to use.

Scroll down.

|-
| 10:35
| We can see the permissions available for the '''Sub Admin.'''

|-
| 10:39
| You can also check or uncheck the boxes as required for the '''Sub Admin''' to use.

|-
| 10:46
| Then click on '''Save Role''' button.

|-
| 10:49
| A message appears as “'''Security role has been updated”.'''

|-
| 10:54
| Likewise, you can create several '''users''' as per your requirement and give the required permissions.

|-
| 11:01
| Again, click on the '''Setup '''tab and then on '''Display Setup '''link.

|-
|11:07
| '''Display Setup''' is used to change the '''Decimal Places''', '''Date format and Separators ''' and other '''parameters.'''

|-
| 11:16
| We can see the number of '''Decimal Places''' for '''Prices/amounts''' , '''Quantities''' , '''Exchange rate and ''' '''Percentages'''

|-
| 11:27
| We can change the '''Date format and Date Separators''' by selecting the drop-down menu.

|-
| 11:33
| We will change the '''Date format''' to '''DDMMYYYY'''.

|-
| 11:41
| We can see various '''Miscellaneous Settings''' also.

|-
| 11:45
| Click on the '''Update''' button to save the changes.

|-
| 11:49
| We can see a message “'''Display settings have been updated”.'''

|-
| 11:54
| Now we will check the '''fiscal year''' date format.

Go to the '''Setup tab'''.

|-
| 12:01
| Under '''Company Setup''' panel, click on '''Fiscal Years '''link.

|-
| 12:06
| We can see the '''date format''' has been changed to '''DDMMYYYY''' format.

|-
| 12:14
| Recall, initially when we added the '''fiscal year''' it was '''MMDDYYYY''' format.

|-
| 12:23
| This brings us to the end of this tutorial. Let us summarize.

|-
| 12:28
| In this tutorial, we learnt about

'''FrontAccounting''' interface and Various modules in the '''Setup''' tab

|-
| 12:36
| Also, we have learnt how to: Create our own organisation or '''Company'''

|-
| 12:42
| Setup '''user accounts''' , Setup '''access''' permissions and Setup display

|-
| 12:50
| As an assignment, Add a new '''user''' using '''User Accounts Setup'''

|-
| 12:55
| Give '''Access Level''' as an '''Accountant'''

|-
| 12:59
| The video at the following link summarises the Spoken Tutorial project. Please download and watch it

|-
|13:06
| The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates.

For more details, please write to us.

|-
|13:15
| Please post your timed queries in this forum.

|-
|13:19
| Spoken Tutorial project is funded by MHRD, Government of India.

|-
| 13:24
| The script and video has been contributed by Spoken Tutorial team. This is Pratik kamble signing off. Thanks for joining.

|}

@@ Line 227: / Line 227: @@
 | 04:37
 |  It is a period that a '''Company''' uses for accounting purposes and preparing financial statements.
 It varies across countries.
@@ Line 234: / Line 233: @@
 | '''Fiscal Year setup'''
- When a new '''Company''' is created in '''FrontAccounting''', the '''Fiscal Year '''has to be set up correctly.
+When a new '''Company''' is created in '''FrontAccounting''', the '''Fiscal Year '''has to be set up correctly.
 |-

FrontAccounting-2.4.7/C2/Setup-in-FrontAccounting/English-timed - Revision history

Sandhya.np14 at 13:34, 2 June 2020

PoojaMoolya: Created page with " {| border=1 | '''Time''' | '''Narration''' |- | 00:01 | Welcome to the spoken tutorial on '''Setup in FrontAccounting'''. |- |00:06 |..."