PoojaMoolya: Created page with " {| border=1 | '''Time''' | '''Narration''' |- | 00:01 | Welcome to the spoken tutorial on '''Purchases and Reports in FrontAccounting'''..."

2020-02-13T10:26:17Z

Created page with " {| border=1 | <center>'''Time'''</center> | <center>'''Narration'''</center> |- | 00:01 | Welcome to the spoken tutorial on '''Purchases and Reports in FrontAccounting'''..."

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{| border=1
| <center>'''Time'''</center>
| <center>'''Narration'''</center>

|-
| 00:01
| Welcome to the spoken tutorial on '''Purchases and Reports in FrontAccounting'''

|-
| 00:08
| In this tutorial, we will learn to

Add '''Suppliers'''

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| 00:13
| Make a '''Purchase Order Entry '''

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| 00:15
| Create '''Suppliers invoice '''and Generate various '''reports''' on the''' transactions'''

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| 00:24
| To record this tutorial, I am using

'''Ubuntu Linux''' OS version 16.04

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| 00:32
| And '''FrontAccounting''' version 2.4.7

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| 00:37
| To practise this tutorial, you must have knowledge of:

Higher secondary commerce and accounting and Principles of Bookkeeping

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| 00:47
| And you should have already set up an '''Organisation/Company''' in '''FrontAccounting'''

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| 00:53
|If not, for relevant '''FrontAccounting''' tutorials please visit this website.

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| 00:59
| Start the '''XAMPP services''' before you begin working on '''FrontAccounting''' interface.

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| 01:05
| Let us understand the meaning of '''Purchase'''.

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| 01:09
| '''Purchase '''refers to A product or service that has been bought by an individual or business.

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| 01:17
| A business attempting to acquire goods or services to accomplish its goals.

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| 01:24
| Now, let us open the '''FrontAccounting''' interface.

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| 01:28
| Open the '''browser''', type '''localhost/account''' and press '''Enter'''.

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| 01:36
| The '''login page''' appears.

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| 01:39
| Type the '''username''' as '''admin''' and the '''password'''.

Then click on the '''Login''' button.

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| 01:47
| '''FrontAccounting''' interface opens.

Click on the '''Purchases''' tab.

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| 01:53
| Let us see the procedure for '''Purchases''' in '''FrontAccounting.'''

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| 01:58
| The steps to be followed for a '''Purchase Entry '''are:

Add''' Suppliers'''

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| 02:04
| Make a '''Purchase Order Entry'''

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| 02:07
| '''Receivable note''' from a''' Supplier''' And '''Suppliers invoice'''

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| 02:13
| But first let us understand the meaning of '''Supplier'''.

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|
02:18
| '''Supplier''' is a person or business that supplies goods or services.

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| 02:24
| Switch back to the '''FrontAccounting''' interface.

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| 02:27
| In the '''Maintenance''' panel, click on the '''Suppliers''' link.

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| 02:32
| Here, we need to fill in all the necessary information related to a '''Supplier.'''

I have filled the required details as shown here.

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| 02:42
| Scroll down.

Click on '''Add New Supplier Details''' button at the bottom of the window.

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| 02:50
|We can see the confirmation message for the saved '''entry'''.

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| 02:55
| We need to apply these changes for the new '''Purchase Order Entry.'''

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| 03:00
|Scroll down and click on the '''Update Supplier''' button at the bottom of the window.

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| 03:06
| The success message shows that we have updated the '''supplier'''.

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| 03:11
| Scroll down. Click on the '''Back''' link at the bottom of the window.

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| 03:17
| Let us make a '''Purchase Order Entry.'''

It is used to register all '''Purchase Orders''' in the system.

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| 03:25
| In the '''Transactions''' panel, click on the '''Purchase Order Entry''' link.

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| 03:30
| We can see the details with the '''Supplier''' name and other related information.

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| 03:36
|This is because we have already updated the details of the '''supplier '''earlier.

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| 03:42
| It is mandatory to give '''Supplier’s reference'''.

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| 03:46
|So, I will type the '''Supplier’s reference''' as '''S001. '''

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| 03:53
| In the '''Item Description''' drop-down menu, select '''Item''' as '''Dell laptop'''.

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| 04:00
| In the '''Quantity '''field, I will type 2 as the quantity.

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| 04:05
| Select the '''Required Delivery Date '''accordingly'''.'''

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| 04:09
|By default, it will be 10 days after the order date.

I’ll keep the same.

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| 04:15
| Now, in the '''Price before Tax '''field, I will type the '''Price '''as 48,000.

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| 04:22
| To save the '''entry''', click on the '''Add Item''' button at the right end of the row.

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| 04:28
| We can see the '''Amount Total '''along with the '''GST'''.

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| 04:32
| Now, click on the '''Place Order''' button at the bottom of the window.

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| 04:37
|The success message shows that the '''Purchase Order '''has been placed.

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|
04:42
| Now, we need to receive the '''items''' for the '''Purchase Order'''.

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| 04:47
| In the window, click on the link '''Receive Items on this Purchase Order.'''

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| 04:53
|We can see the details of the received '''items''' for our '''Purchase Order'''.

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| 04:58
| Click on the '''Process Receive Items''' button at the bottom of the window.

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| 05:03
| We can see a message, “'''Purchase Order delivery''' '''has been processed.” '''

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| 05:08
| Below that, we can see some more options.

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| 05:12
|You may explore these options on your own later.

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| 05:16
| After this, we need to receive a '''Purchase invoice'''.

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| 05:21
| So, click on '''Entry purchase invoice for this receival '''link'''.'''

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| 05:27
|Here, we can see the details to enter '''Supplier invoice.'''

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| 05:32
| Type '''S001''' as the '''Supplier’s reference'''.

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| 05:37
|It will give an error if you don’t give the '''supplier reference'''.

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| 05:42
| Click on the '''Add''' button at the right end of the row.

Scroll down.

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| 05:47
|We can see the details for the '''invoice '''with the '''GST.'''

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| 05:52
| Click on the '''Enter Invoice '''button at the bottom of the window.

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| 05:56
| We can see a message that we have successfully processed the '''Supplier invoice.'''

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| 06:02
| Next, we need to pay the '''Supplier''' against the '''invoice '''made.

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| 06:08
| Click on '''Entry supplier payment for this invoice '''link'''.'''

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| 06:13
| We see the '''Supplier Invoice '''details showing that we need to pay the '''Supplier'''.

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| 06:19
| Also, there has to be some '''Bank Balance''' to pay the '''Supplier'''.

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| 06:24
| In the '''Memo''' field, type ‘'''Being payment made to the supplier - S001’'''

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| 06:31
| Then click on the '''Enter Payment '''button at the bottom of the window.

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| 06:36
| The confirmation message shows that we have successfully made the '''Payment'''.

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| 06:41
| Below that, we can see some more options.

You may explore these options on your own later.

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| 06:48
| Click on '''View the GL journal Entries for this Payment '''link'''.'''

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| 06:55
|Click on the '''close''' link at the bottom of the window.

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| 06:59
| As an assignment''', '''do the following:

Add a new '''Supplier '''for '''Purchases''', using '''Suppliers''' option

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| 07:07
| Make a new '''Purchase Order Entry '''

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| 07:10
| Make a''' Supplier payment for this invoice'''

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| 07:14
| And Refer to the '''Assignment '''link of this tutorial for details

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| 07:20
| So far, in our '''company''', we made few '''transactions''' related to '''Sales '''and '''Purchases'''.

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| 07:27
|Now let us see various '''reports''' related to these '''transactions'''.

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| 07:33
| Click on '''Banking and General Ledger '''tab.

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| 07:37
|Under '''Inquiries and Reports '''panel, click on '''Banking Reports '''link.

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| 07:43
| Click on '''Bank statement''' link on the right panel.

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| 07:47
| In the right panel, keep the '''Bank Accounts''' field as '''Current account.'''

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| 07:52
| Select the '''Start Date''' and '''End Date '''for the '''transactions''' to see the '''report'''.

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| 07:58
| Click on the '''Display:Bank statement''' button at the top right corner.

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| 08:04
|We can see a consolidated''' Bank statement report. '''

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| 08:08
| Close this window.

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| 08:10
| Next, click on '''Sales''' tab.

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| 08:13
| In the '''Inquiries and Reports''' panel, click on '''Customer and Sales Reports '''link.

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| 08:19
| In the next window, under '''Report Classes''', click on '''General Ledger '''link.

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| 08:26
| Then click on '''List of Journal Entries '''link on the right panel.

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| 08:31
| Select the '''Start Date''' and '''End Date '''for the transactions to see the '''report'''.

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| 08:37
| Click on the '''Display:List of journal entries '''button at the top right corner.

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| 08:44
|We can see all''' Journal Entries''' that are entered in the '''company'''.

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| 08:50
| Let’s close this window.

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| 08:52
| Under '''Report classes''', click on''' General Ledger '''link.

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| 08:57
| In the right panel, click on '''Trial Balance''' link.

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| 09:01
| Select the '''Start Date''' and '''End Date '''for the transactions to see the '''report'''.

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| 09:07
| Click on '''Display:Trial balance''' button at the top right.

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| 09:12
|We can see the corresponding '''report'''.

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| 09:15
|This is based on the list of all the '''General Ledger accounts.'''

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| 09:20
| Close the window.

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| 09:22
| Under '''Report classes''', click on''' General Ledger '''link'''. '''

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| 09:27
| Click on '''Balance Sheet''' link on the right panel.

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| 09:31
| Select the '''Start Date''' and '''End Date '''for the '''transactions''' to see the '''report'''.

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| 09:37
| Click on '''Display: Balance sheet''' button at the top right.

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| 09:42
|We can see the corresponding '''report''' of '''Assets and Liabilities'''

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| 09:48
| Close the window.

|-
| 09:50
| Under '''Report classes''', click on '''Customer '''link.

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| 09:55
|Here we can see '''Price listing, customer detail listing, Customer trial balance.'''

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| 10:02
|Explore these '''reports''' on your own.

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| 10:05
| This brings us to the end of this tutorial.

Let us summarize.

|-
| 10:11
| In this tutorial, we have learnt to

Add '''Suppliers'''

|-
| 10:16
| Make a '''Purchase Order Entry '''

|-
| 10:19
| Create '''Suppliers invoice '''

|-
| 10:22
| And Generate various '''reports''' on the '''transactions'''

|-
| 10:26
| The video at the following link summarises the '''Spoken Tutorial '''project.

Please download and watch it

|-
|10:34
| The''' Spoken Tutorial Project''' Team conducts workshops and gives certificates.

For more details, please write to us.

|-
| 10:43
| Please post your timed queries in this forum.

|-
| 10:47
| The Spoken Tutorial Project is funded by MHRD Government of India.

|-
| 10:53
|The script and video has been contributed by Spoken Tutorial team.

This is Arvind pillai signing off. Thanks''' '''for joining.

|}

FrontAccounting-2.4.7/C2/Purchase-and-Reports-in-FrontAccounting/English-timed - Revision history

PoojaMoolya: Created page with " {| border=1 | '''Time''' | '''Narration''' |- | 00:01 | Welcome to the spoken tutorial on '''Purchases and Reports in FrontAccounting'''..."