Sandhya.np14 at 05:19, 19 June 2018

2018-06-19T05:19:49Z

Jyotisolanki at 09:44, 5 June 2018

2018-06-05T09:44:24Z

Ranjana: Created page with "{| border=1 || '''Time''' || '''Narration''' |- | 00:01 | Hello everyone, Welcome to this tutorial on '''Purchases in FrontAccounting''' |- | 00:07 | In this tutorial, we wi..."

2018-02-14T10:03:05Z

Created page with "{| border=1 || '''Time''' || '''Narration''' |- | 00:01 | Hello everyone, Welcome to this tutorial on '''Purchases in FrontAccounting''' |- | 00:07 | In this tutorial, we wi..."

New page

{| border=1
|| '''Time'''
|| '''Narration'''

|-
| 00:01
| Hello everyone, Welcome to this tutorial on '''Purchases in FrontAccounting'''

|-
| 00:07
| In this tutorial, we will learn to,

|-
| 00:10
| Add '''Suppliers'''
Make a '''Purchase Order Entry'''
'''Goods Receivable Note''' and
To create '''Suppliers invoice'''

|-
| 00:21
| To record this tutorial, I am using

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| 00:24
| '''Ubuntu Linux''' OS version 14.04

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| 00:29
| '''FrontAccounting''' version 2.3.25

|-
| 00:34
| To practise this tutorial you should have knowledge of Accounting and '''Frontaccounting '''interface.

|-
| 00:42
| If not, for relevant '''FrontAccounting''' tutorials, please visit our website.

|-
| 00:48
| Let us understand the meaning of '''Purchase'''.

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| 00:52
| '''Purchase''' refers to

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| 00:54
| A product or service that has been bought by an individual or business.

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| 00:59
| An activity of acquiring goods or services to accomplish the goals of an organisation.

|-
| 01:07
| Let us start by opening the '''Frontaccounting''' interface.

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| 01:12
| Click on the '''Purchases''' tab.

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| 01:15
| We can see various panels here.

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| 01:19
| The '''Transactions''' panel is used for making transactions related to '''Purchases.'''

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| 01:25
| To make a transaction we have to use the options:

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| 01:29
| '''Purchase Order Entry'''

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| 01:31
| '''Direct GRN'''

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| 01:34
| '''Supplier Invoices'''

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| 01:36
| '''Inquiries and Reports''' panel is used for making reports and inquiries of the transactions which we make.

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| 01:44
| For this, we have to use the following options:
'''Purchase Orders Inquiry'''

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| 01:50
| '''Maintenance''' panel is used to set the purchase details.

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| 01:54
| To add the '''Supplier’s''' details we need to use the option, '''Suppliers.'''

|-
| 02:00
| Let us see the procedure for '''Purchases''' in '''Frontaccounting.'''

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| 02:04
| The steps to be followed for a '''Purchase Entry''' are:

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| 02:08
| '''Add Suppliers'''

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| 02:10
| '''Make Purchase Order Entry'''

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| 02:13
| '''Receivable note from a Supplier'''

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| 02:16
| '''Suppliers invoice'''

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| 02:19
| But first let us understand the meaning of '''Supplier'''.

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| 02:23
| '''Supplier''' is a person or business that supplies goods or services.

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| 02:30
| We need to set the '''Suppliers -'''
To make a '''Purchase Order Entry''' and
To manage '''Suppliers''' data

|-
| 02:38
| Switch back to the '''Frontaccounting''' interface.

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| 02:42
| Click on the '''Suppliers''' option.

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| 02:45
| Here, we are prompted to fill in all the necessary information pertaining to the '''Supplier.'''

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| 02:52
| I have filled the required details here.

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| 02:55
| Pls fill the details likewise.

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| 02:58
| Scroll down.

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| 03:00
| To save these changes, click on '''Add New Supplier Details''' button.

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| 03:06
| We can see the confirmation message, for the saved entry at the top.

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| 03:12
| We need to apply these changes for the new '''Purchase Order Entry.'''

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| 03:17
| Scroll down and click on the '''Update Supplier''' button.

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| 03:22
| The success message shows that we have updated the customer.

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| 03:27
| Scroll down and click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

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| 03:34
| Let us make a '''Purchase Order Entry.'''

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| 03:37
| It is used to register all '''Purchase Orders''' in the system.

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| 03:42
| To do so, click on the '''Purchase Order Entry''' option.

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| 03:47
| We can see the details with the '''Supplier''' name and other related information.

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| 03:53
| This is because we had already updated the details in '''Suppliers''' earlier.

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| 03:59
| It is mandatory to give '''Supplier’s reference'''.

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| 04:03
| So, I will type the '''Supplier’s reference''' as '''F001.'''

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| 04:09
| In the '''Item Description''' dropdown box, select '''Item''' as '''Cement'''.

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| 04:16
| Recall, that we have created the '''Item code''' as 45 for '''Cement''' in the '''Items and Inventory''' tutorial.

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| 04:25
| I will make use of the same '''Item Cement''' for '''Purchase Order Entry''' also.

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| 04:31
| In the '''Quantity''' field, I will type 150 as the quantity.

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| 04:37
| By default the '''Required Delivery Date ''' will always be the next date after the '''Order Date.'''

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| 04:44
| In my case, it is August 5th of 2016.

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| 04:51
| Now, here in the '''Price before Tax''' field, I will type the '''Price ''' as 1500.

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| 04:59
| To save the entry, click on the '''Add Item''' button.

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| 05:04
| We can see the '''Amount Total''' is inclusive of the tax - which comes to 2,36,250.
(Two Lakhs Thirty Six Thousand two Hundred and fifty).

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| 05:15
| Click on the '''Place Order''' button to save these changes.

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| 05:20
| The success message shows that the '''Purchase Order''' has been placed.

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| 05:25
| Also, we can see the following options.

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| 05:30
| Now, we need to receive the '''items''' for the '''Purchase Order'''.

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| 05:35
| Click on the option '''Received Items on this Purchase Order.'''

|-
| 05:40
| We can see the details of the received '''items''' for our '''Purchase Order'''.

|-
| 05:45
| Click on the '''Process Receive Items''' button.

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| 05:49
| The pop-up message tells that the '''Purchase Order Items''' has been processed.

|-
| 05:55
| Below that, we can see some more options.

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| 05:59
| After this, we need to receive a ''' Purchase invoice'''.

|-
| 06:03
| So, click on the '''Entry purchase invoice for this receival.'''

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| 06:09
| Here, we can see the details to enter '''Supplier invoice.'''

|-
| 06:14
| Click on the '''Amount''' field besides '''Quick Entry.'''

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| 06:18
| I will type 500 here.

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| 06:21
| Click on the '''Go''' button.

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| 06:24
| We can see the details for the '''invoice''' with the '''expenses.'''

|-
| 06:29
| Click on the '''Enter Invoice''' button.

|-
| 06:32
| We can see an error message appears saying:
'''You must enter a supplier’s invoice reference.'''

|-
| 06:39
| We need to enter the '''Supplier’s Reference'''.

|-
| 06:42
| I will type as '''F001.'''

|-
| 06:46
| Click on the '''Enter Invoice ''' button.

|-
| 06:49
| The message above indicates that we have successfully processed the '''Supplier invoice.'''

|-
| 06:55
| Below that, we can see some more options

|-
| 06:59
| Next, we need to pay the '''Supplier''' for the '''invoice''' being made.

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| 07:04
| Click on the '''Entry supplier payment for this invoice.'''

|-
| 07:08
| We can see the '''Supplier Invoice''' details.

|-
| 07:12
| We need to pay the '''Supplier'''.

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| 07:14
| Also, there has to be some '''Bank Balance''' to pay the '''Supplier'''.

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| 07:19
| So, in the '''Bank Amount''' field, I will type the balance as 1000.

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| 07:25
| Click on the '''Enter Payment''' button.

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| 07:29
| The confirmation message shows that we have successfully made the '''Payment'''.

|-
| 07:34
| Also, we can see some more options.

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| 07:38
| Let us summarize.

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| 07:40
| In this tutorial, we have learnt to,
'''Add Suppliers'''
'''Purchase Order Entry'''
'''Goods Receivable Note'''
'''Supplier's Invoice'''

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| 07:51
| As an '''Assignment'''

|-
| 07:52
| Add a new '''Supplier''' for Purchases, using '''suppliers''' option.

|-
| 07:58
| Make a new '''Purchase Order Entry'''.

|-
| 08:01
| This video summarizes the Spoken Tutorial project. Please download and watch it.

|-
| 08:07
| We conduct workshops using Spoken Tutorials and give Certificates.

|-
| 08:12
| For more information, please contact us.

|-
| 08:16
| The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India.

|-
| 08:24
| This tutorial has been contributed by Sheetal Prabhu from IIT Bombay.
Thank you for joining.

|}

@@ Line 14: / Line 14: @@
 | 00:10
 | Add '''Suppliers'''
-Make a '''Purchase Order Entry'''
+Make a '''Purchase Order Entry''',
 '''Goods Receivable Note''' and
 To create '''Suppliers invoice'''

FrontAccounting/C2/Purchases-in-FA/English-timed - Revision history

Sandhya.np14 at 05:19, 19 June 2018

Jyotisolanki at 09:44, 5 June 2018

Ranjana: Created page with "{| border=1 || '''Time''' || '''Narration''' |- | 00:01 | Hello everyone, Welcome to this tutorial on '''Purchases in FrontAccounting''' |- | 00:07 | In this tutorial, we wi..."