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2015-06-30T12:45:48Z

Created page with "'''Title of script''':''' Google Drive options''' '''Author: Praveen S''' {| style="border-spacing:0;" | style="border:1pt solid #000000;padding:0.106cm;"| <center>'''Visua..."

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'''Title of script''':''' Google Drive options'''

'''Author: Praveen S'''

{| style="border-spacing:0;"
| style="border:1pt solid #000000;padding:0.106cm;"| <center>'''Visual Cue'''</center>
| style="border:1pt solid #000000;padding:0.106cm;"| <center>'''Narration'''</center>

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Slide 1: Welcome Slide
| style="border:1pt solid #000000;padding:0.106cm;"| Welcome to the spoken tutorial on''' Google Drive options'''

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Slide 2: Learning Objectives
| style="border:1pt solid #000000;padding:0.106cm;"| In this tutorial we will learn about the options available in''' Google Drive''' like:

* Creating a document, a spreadsheet and a presentation
* Uploading files & folders
* And sharing options

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Slide 3: System Requirement
| style="border:1pt solid #000000;padding:0.106cm;"| For this tutorial, you will need a working''' Internet''' connection and any web browser.

I will be using''' Firefox''' web browser.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Slide 4: Prerequisites
| style="border:1pt solid #000000;padding:0.106cm;"| As a prerequisite, you should have knowledge of''' Gmail'''.

If not, please refer to the relevant''' Gmail''' tutorials on our website.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Show Firefox browser with the gmail logged-in
| style="border:1pt solid #000000;padding:0.106cm;"| Let's begin.

Open the web browser and log-in to your''' gmail''' account.

I have already done so.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to Grid Icon on the top right >> mouse-over to display help text >> click
| style="border:1pt solid #000000;padding:0.106cm;"| On the top right, we can see a grid icon next to our name.

When we move the mouse over it, the help text says''' Google Apps'''.

Click on this.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point  to each google services one by one.
| style="border:1pt solid #000000;padding:0.106cm;"| This will show us a few''' google apps'''.

If we click on the icon, we will be redirected to the particular''' google app'''.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Move any one to a new position
| style="border:1pt solid #000000;padding:0.106cm;"| We can also rearrange this list based on our preference, by dragging the '''app icon '''to any other position.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| In this tutorial, we will specifically learn about''' Drive'''.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to Drive

Click on Drive
| style="border:1pt solid #000000;padding:0.106cm;"| So, let me click''' Drive.'''

This will open the''' Google Drive''' page in a new tab.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to the Search bar.
| style="border:1pt solid #000000;padding:0.106cm;"| At the top of the page, we can see a''' Search bar'''.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to Left side menus
| style="border:1pt solid #000000;padding:0.106cm;"| On the left, we can see some menus.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to options & settings
| style="border:1pt solid #000000;padding:0.106cm;"| And on the top right, there are some icons.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “Get Started” file

Point to myfile.zip
| style="border:1pt solid #000000;padding:0.106cm;"| In the center, we can see two files.

The first file is the one which was shared with us during account creation by the''' Google''' team.

The second one is the file which we ourselves uploaded earlier.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Show Left side menus one by one.
| style="border:1pt solid #000000;padding:0.106cm;"| Now, let us have a look at the left side menus.

We have the following menus:

* New
* My Drive
* Shared with me
* Google Photos
* Recent
* Starred
* and Trash

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “My Drive”

| style="border:1pt solid #000000;padding:0.106cm;"| By default, “'''My Drive'''” menu will be selected and its content will be displayed in the center.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to the pdf and zip files.
| style="border:1pt solid #000000;padding:0.106cm;"| All the files and folders will be displayed in the center area.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| The files which are created or uploaded by us, will also be stored under “'''My Drive'''”.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “Shared with me”

Click on it
| style="border:1pt solid #000000;padding:0.106cm;"| The next menu is “'''Shared with me'''”.

Let me click this.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| If any one shares a file or document with me, it will be displayed under this menu.

As of now, no one has shared any file with me<nowiki>; </nowiki>so this is empty.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “Google Photos”

| style="border:1pt solid #000000;padding:0.106cm;"| Recently''' google''' created a shortcut link to access the''' Google Photos''' within the''' Drive'''.

We will skip this option for this tutorial.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “Recent”

Point to the pdf and zip files.
| style="border:1pt solid #000000;padding:0.106cm;"| The “'''Recent'''” menu will display the list of files or documents which were opened recently.

It will display both the “'''My Drive'''” and “'''Shared with me'''” contents.

So, here we can see the''' pdf''' and''' zip''' files because we had opened it earlier.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “Starred”
| style="border:1pt solid #000000;padding:0.106cm;"| If we have marked any file or document as''' Important,''' that file will be displayed under this menu.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Go to My Drive >> Choose Add Star
| style="border:1pt solid #000000;padding:0.106cm;"| Let us go back to''' My Drive''' menu and right-click on our''' pdf''' file.

Now choose''' Add Star''' option.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on Starred >> point to file

| style="border:1pt solid #000000;padding:0.106cm;"| Next, click on''' Starred''' menu.

Here is our file.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Right-click on the file >> choose''' Make a copy'''

| style="border:1pt solid #000000;padding:0.106cm;"| Let me make a copy of this file.

So, once again, right-click on the file and choose''' Make a copy''' option.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to the two files >> delete one of them

| style="border:1pt solid #000000;padding:0.106cm;"| Now we have two files.

Let us delete one of them. Select the file and press''' Delete''' key on the keyboard.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “Trash”
| style="border:1pt solid #000000;padding:0.106cm;"| Deleted files or documents will be displayed under''' Trash''' menu.

The deletion is temporary, however.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “Trash” Option on the top >> then click
| style="border:1pt solid #000000;padding:0.106cm;"| We can delete all the files permanently from the''' Trash''' menu by selecting “'''Empty Trash'''” option.

All files in the “'''Trash'''” menu, will automatically be deleted permanently from the''' google server''' after 30 days.

'''<nowiki><<</nowiki>PAUSE>>'''

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| Now let us learn how to create and upload files and folders.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “New” Menu

| style="border:1pt solid #000000;padding:0.106cm;"| There are 4 ways to do this:

The first way is to click on the red colored “'''New'''” button on the left.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “My Drive” Menu
| style="border:1pt solid #000000;padding:0.106cm;"| Second way: Right-click on “'''My Drive'''” option.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Right Click in the center area
| style="border:1pt solid #000000;padding:0.106cm;"| Now, let us come back to''' My Drive'''.

In the “'''My Drive'''” option, we can right-click in the center area.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “My Drive” Menu on the top
| style="border:1pt solid #000000;padding:0.106cm;"| Lastly, click on the “'''My Drive'''” drop-down menu at the top.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “New” button

Click on it
| style="border:1pt solid #000000;padding:0.106cm;"| Let us explore with the “'''New'''” option.

Click on''' New''' button.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to the Sub Menus one by ones

| style="border:1pt solid #000000;padding:0.106cm;"| It will display some options like:

* Folder
* File Upload
* Google Docs, Sheets, Slides
* and More

We will see each option, one by one.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “Folder” >> click on it
| style="border:1pt solid #000000;padding:0.106cm;"| We can create a folder using the “'''Folder'''” option.

Click on it. Immediately, it prompts us for a name.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Type “'''Spoken Tutorial'''”.
| style="border:1pt solid #000000;padding:0.106cm;"| Let us name the folder as “'''Spoken Tutorial'''” and click on '''Create '''button.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to show that it is under''' My Drive.'''

| style="border:1pt solid #000000;padding:0.106cm;"| By default, this folder will be under “'''My drive'''”.

We can see it here in the centre area.

Folders help us to better organize our files.

So, we can create separate folders, for example, personal, work, etc.,

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “File Upload” >> then click
| style="border:1pt solid #000000;padding:0.106cm;"| To upload any file, first click on “'''New'''” button then click on “'''File Upload'''”.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Browse and select xyz.doc >> click on Upload
| style="border:1pt solid #000000;padding:0.106cm;"| This will open a file browser window.

Browse and select the file that you want to upload.

I'll select “'''xyz.doc'''” file from “'''Desktop'''” and click on “'''Upload'''”.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “Progress bar”

| style="border:1pt solid #000000;padding:0.106cm;"| At the bottom right, we can see progress of the upload.

This may take some time based on the size of the file and the internet speed.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to the uploaded folder in the center area.
| style="border:1pt solid #000000;padding:0.106cm;"| Once completed, the uploaded file will be displayed in the center area.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Close the progress window
| style="border:1pt solid #000000;padding:0.106cm;"| Now, close the progress window at the bottom.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “Folder Upload”
| style="border:1pt solid #000000;padding:0.106cm;"| In the same way, we can upload a folder on the''' Drive,''' using the''' Folder Upload''' option.

This feature may be available in certain browsers only.

<nowiki><<</nowiki>PAUSE>>

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| How can we move our uploaded file into our''' Spoken Tutorial''' folder?

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Drag and drop the file into''' Spoken Tutorial''' folder

| style="border:1pt solid #000000;padding:0.106cm;"| Simply drag and drop the file into the folder, like this.

<nowiki><<</nowiki>PAUSE>>

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “My Drive” on the left >> point to the triangle >> click on it

| style="border:1pt solid #000000;padding:0.106cm;"| Now, on the left side, look at''' My Drive''' option closely.

Notice a small triangle to the left of it.

Clicking on it will show the sub folders under''' “My Drive'''”

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to''' Spoken Tutorial''' folder >> click on it >> point to xyz.doc
| style="border:1pt solid #000000;padding:0.106cm;"| See, here is our folder “'''Spoken Tutorial”''' and here is our file''' xyz.doc''' inside it.

<nowiki><<</nowiki>PAUSE>>

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| For our day-to-day work, we use documents, spreadsheets and presentations.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| Is it possible to create and manage them on''' Drive'''?

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Slide 6: Google Products

| style="border:1pt solid #000000;padding:0.106cm;"| Yes, it is.

In''' Google Drive''' we can create documents, spreadsheets and presentations, just like in any''' Office Suite'''.

So we have

* '''Google Docs''' for creating documents,
* '''Google Sheets''' for creating spreadsheets
* and''' Google Slides''' for creating presentations.

For demonstration purpose, I will only show how to create a document using “'''Google Docs'''”.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on “New” → Google Docs

| style="border:1pt solid #000000;padding:0.106cm;"| To create a new document, click on “'''New'''” button and select “'''Google Docs'''” option.

This will open an empty document in a new tab.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to Menus
| style="border:1pt solid #000000;padding:0.106cm;"| We can see that the menus and text formatting options are the same as in any''' Office Suite'''.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “Untitled Document”
| style="border:1pt solid #000000;padding:0.106cm;"| At the top, notice that the document is titled as “'''Untitled document'''”.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on “Untitled document”
| style="border:1pt solid #000000;padding:0.106cm;"| This is an editable title. To rename the title, click on the text.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Type “'''My first google doc'''” and click on “'''OK'''”

| style="border:1pt solid #000000;padding:0.106cm;"| “'''Rename document'''” window opens. Here we can type a suitable title for our document.

I will type “'''My first google doc'''” and click on “'''OK'''” button.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to title

| style="border:1pt solid #000000;padding:0.106cm;"| Notice the change in the title.

<nowiki><<</nowiki>PAUSE>>

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Pause recording and copy-paste''' “Welcome to Google Docs” '''in the document
| style="border:1pt solid #000000;padding:0.106cm;"| Next, let me type some content here, say''' “Welcome to Google Docs”.'''

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| Any addition, modification or deletion made to this document will be auto-saved.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “All changes...” on the top
| style="border:1pt solid #000000;padding:0.106cm;"| Look for this message “'''All changes saved in Drive'''”, next to the “'''Help'''” menu at the top.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “Revision History” on the right.
| style="border:1pt solid #000000;padding:0.106cm;"| If we click on that, we can see the “'''Revision History'''” on the right.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to Today and time
| style="border:1pt solid #000000;padding:0.106cm;"| It has the last modified date & time and it also shows who made the modification.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to Rebecca Raymond
| style="border:1pt solid #000000;padding:0.106cm;"| As of now this document is not shared with anyone.

So we see only one user “'''Rebecca Raymond'''” with the date as''' Today''' and the time.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Slide 7

| style="border:1pt solid #000000;padding:0.106cm;"| If this''' google doc''' is shared with multiple people,

* the''' revision history''' will list all the changes
* made by each user
* with a unique color for each user.

We will see this feature a little later in this tutorial.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Close “'''Revision History'''”
| style="border:1pt solid #000000;padding:0.106cm;"| Close the “'''Revision History'''” window.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Close the tab

| style="border:1pt solid #000000;padding:0.106cm;"| Let me close this tab.

The''' google doc''' will be automatically saved.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to My Drive >> point to the file >> Double-click on it
| style="border:1pt solid #000000;padding:0.106cm;"| Once again, we are in''' My Drive''' and we can see our file here.

Double-click on it to open it again.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Copy-paste “'''My first google doc'''” twice >> Close the tab
| style="border:1pt solid #000000;padding:0.106cm;"| Now, we will copy-paste the line “'''My first google doc'''” twice and then close the tab.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Double-click on the file >> Copy-paste “'''My first google doc'''”
| style="border:1pt solid #000000;padding:0.106cm;"| Double-click on the file once again to open it.

Again, copy-paste the line “'''My first google doc'''” once.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on “'''Revision History'''” >> Point to all 3 revisions

| style="border:1pt solid #000000;padding:0.106cm;"| Now click on “'''Revision History'''”.

We can see all the revisions of the file along with the date-time stamp and the user information.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to the button at the bottom

| style="border:1pt solid #000000;padding:0.106cm;"| If multiple revisions are not seen, then click on''' “Show more detailed revisions”''' button at the bottom.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to all 3 revisions one by one

| style="border:1pt solid #000000;padding:0.106cm;"| The revisions are arranged in chronological order, with the latest revision at the top.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on each revision and wait 2 secs

| style="border:1pt solid #000000;padding:0.106cm;"| Click on each revision and understand how this feature works.

<nowiki><<</nowiki>PAUSE>>

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| Let me now share this document with two other users.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on''' Share''' button
| style="border:1pt solid #000000;padding:0.106cm;"| For this, click on''' Share''' button at the top right.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| '''Share with others''' dialog box appears.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to''' People'''

Type [mailto:0808iambecky@gmail.com 0808][mailto:0808iambecky@gmail.com iambecky][mailto:0808iambecky@gmail.com @][mailto:0808iambecky@gmail.com gmail][mailto:0808iambecky@gmail.com .][mailto:0808iambecky@gmail.com com]

| style="border:1pt solid #000000;padding:0.106cm;"| In the''' People''' text box, we have to give the email-ids of people with whom we want to share this document.

So, I will type [mailto:0808iambecky@gmail.com 0808][mailto:0808iambecky@gmail.com iambecky][mailto:0808iambecky@gmail.com @][mailto:0808iambecky@gmail.com gmail][mailto:0808iambecky@gmail.com .][mailto:0808iambecky@gmail.com com]

Note that the''' autofill''' feature is available here for email-ids to whom we had sent emails earlier.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to the share mode button >> click on it

Point to all 3 modes one by one
| style="border:1pt solid #000000;padding:0.106cm;"| There are three modes in which we can share the document with other users.

Click on the button here to see these three modes:

* '''Can edit'''
* '''Can comment'''
* '''Can view'''

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to''' Can edit'''
| style="border:1pt solid #000000;padding:0.106cm;"| '''Can edit''' option gives the other users permission to make changes in the document itself

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to''' Can comment'''
| style="border:1pt solid #000000;padding:0.106cm;"| '''Can comment''' option gives the other users permission to suggest changes.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to''' Can view'''
| style="border:1pt solid #000000;padding:0.106cm;"| '''Can view''' option gives the other users viewing permission only.

They cannot make or suggest any changes.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on '''Can edit'''
| style="border:1pt solid #000000;padding:0.106cm;"| Let us give''' Can edit''' option to''' 0808iambecky.'''

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Add [mailto:stlibreoffice@gmail.com stlibreoffice][mailto:stlibreoffice@gmail.com @][mailto:stlibreoffice@gmail.com gmail][mailto:stlibreoffice@gmail.com .][mailto:stlibreoffice@gmail.com com]
| style="border:1pt solid #000000;padding:0.106cm;"| I will also add [mailto:stlibreoffice@gmail.com stlibreoffice][mailto:stlibreoffice@gmail.com @][mailto:stlibreoffice@gmail.com gmail][mailto:stlibreoffice@gmail.com .][mailto:stlibreoffice@gmail.com com] to the senders list.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| Remember to use a comma separator between two email-ids.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to “'''Add a note'''” text area.

| style="border:1pt solid #000000;padding:0.106cm;"| As soon as we enter the email-ids, there is a change in this window.

We get “'''Add a note'''” text area.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| If we want to send some information about this document to the other users, then we can type it here.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Type “Please find attached a document for testing purpose. Kindly modify or suggest, as per the permission given to you.

Thanks

Ray.Becky”
| style="border:1pt solid #000000;padding:0.106cm;"| I'll type “Please find attached a document for testing purpose. Kindly modify or suggest, as per the permission given to you.

Thanks

Ray.Becky”

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on''' Done''' button

| style="border:1pt solid #000000;padding:0.106cm;"| Lastly, click on''' Send''' button to complete the sharing process.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| This will send an email notification with our message and a link to the shared document to the other users.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on '''Share''' button
| style="border:1pt solid #000000;padding:0.106cm;"| Once again, click on the '''Share''' button.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on '''Advanced'''
| style="border:1pt solid #000000;padding:0.106cm;"| Then click on '''Advanced. '''

|-
| style="border:1pt solid #000000;padding:0.106cm;"| For '''stlibreoffice >> Can comment'''
| style="border:1pt solid #000000;padding:0.106cm;"| Now, for the user '''stlibreoffice''', we will change the sharing mode to '''Can comment'''.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on '''Save changes >> Done'''
| style="border:1pt solid #000000;padding:0.106cm;"| Lastly, click on '''Save changes '''button and then on '''Done.'''

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Close the doc
| style="border:1pt solid #000000;padding:0.106cm;"| And close this document.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Make some changes in the document using both the email-ids given above.
| style="border:1pt solid #000000;padding:0.106cm;"| Now, assume that both the users made some modifications in the shared document.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Open the doc again
| style="border:1pt solid #000000;padding:0.106cm;"| When we open the document again after some time, we can find the edits made by the other shared users.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to the comments given by [mailto:stlibreoffice@gmail.com stlibreoffice][mailto:stlibreoffice@gmail.com @][mailto:stlibreoffice@gmail.com gmail][mailto:stlibreoffice@gmail.com .][mailto:stlibreoffice@gmail.com com]
| style="border:1pt solid #000000;padding:0.106cm;"| Since [mailto:stlibreoffice@gmail.com stlibreoffice][mailto:stlibreoffice@gmail.com @][mailto:stlibreoffice@gmail.com gmail][mailto:stlibreoffice@gmail.com .][mailto:stlibreoffice@gmail.com com] had only suggest permission, we can see the suggestions given by that user.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Move mouse to the comment box >> Move over check mark >> Move over cross mark
| style="border:1pt solid #000000;padding:0.106cm;"| Move your mouse to the suggestion box, over the check and cross marks.

The check mark says''' Accept suggestion''' and the cross mark says''' Reject suggestion'''.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Accept one suggestion and reject the other
| style="border:1pt solid #000000;padding:0.106cm;"| Let me accept one of the suggestions and reject the other.

<nowiki><<</nowiki>PAUSE>>

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to the comment from '''0808iambecky'''
| style="border:1pt solid #000000;padding:0.106cm;"| We can see a comment here from '''0808iambecky.'''

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to '''Resolve '''button
| style="border:1pt solid #000000;padding:0.106cm;"| And here we can see a '''Resolve '''button.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| The users with '''Can edit''' option, can reply to that comment by clicking on the comment text.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on '''Resolve '''button
| style="border:1pt solid #000000;padding:0.106cm;"| To remove the comment thread, click on '''Resolve '''button.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| We cannot see any of the modifications made to the document by '''0808iambecky.'''

Recall, this user had''' edit''' permission in the document.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| So, how can we find out what changes were made by that user?

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| For that, we can check our''' Revision History'''.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on''' File >> See Revision history'''
| style="border:1pt solid #000000;padding:0.106cm;"| To open it, we will click on''' File''' and then on''' See revision''' '''history.'''

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to''' 0808iambecky'''

| style="border:1pt solid #000000;padding:0.106cm;"| We can see that''' 0808iambecky''' made some changes and this is seen in a different color.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to [mailto:stlibreoffice@gmail.com stlibreoffice][mailto:stlibreoffice@gmail.com @][mailto:stlibreoffice@gmail.com gmail][mailto:stlibreoffice@gmail.com .][mailto:stlibreoffice@gmail.com com]
| style="border:1pt solid #000000;padding:0.106cm;"| We can also see the suggestions given by [mailto:stlibreoffice@gmail.com stlibreoffice][mailto:stlibreoffice@gmail.com @][mailto:stlibreoffice@gmail.com gmail][mailto:stlibreoffice@gmail.com .][mailto:stlibreoffice@gmail.com com] '''in a different color.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to our username
| style="border:1pt solid #000000;padding:0.106cm;"| And of course, being the owner, we will see our own work in a different color.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Close '''Revision History'''
| style="border:1pt solid #000000;padding:0.106cm;"| Let us close the''' Revision History''' window now.

<nowiki><<</nowiki>PAUSE>>

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on''' Share''' button
| style="border:1pt solid #000000;padding:0.106cm;"| There is another way to share a document.

Click on''' Share''' button.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Point to top right corner >> '''Get shareable link'''
| style="border:1pt solid #000000;padding:0.106cm;"| In the''' Share with others''' window, at the top right corner, we can see the text''' Get shareable link'''.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Click on '''Get shareable link'''

Point to''' “Anyone with the link can view”'''
| style="border:1pt solid #000000;padding:0.106cm;"| Click on it. It says''' “Anyone with the link can view”'''.

This will create a link to this document.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| Now we can send this link to any email-id.

Which means, that anyone who has this link can view the document.

<nowiki><<</nowiki>PAUSE>>

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| With this, we come to the end of this tutorial.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| Let us summarize.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Slide 8: Summary

| style="border:1pt solid #000000;padding:0.106cm;"| In this tutorial we learnt:

* To access “Google Drive”
* Create and Upload files
* Create Google Docs
* and Use the sharing options

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Slide 9: About Spoken Tutorial project

| style="border:1pt solid #000000;padding:0.106cm;"| The video at the given link summarizes the Spoken Tutorial project.

Please download and watch it.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Slide 10: Spoken Tutorial workshops
| style="border:1pt solid #000000;padding:0.106cm;"| We conduct workshops and give certificates for those who pass our online tests.

For more details, please write to us.

|-
| style="border:1pt solid #000000;padding:0.106cm;"| Slide 11: Acknowledgment
| style="border:1pt solid #000000;padding:0.106cm;"| Spoken Tutorial project is funded by NMEICT, MHRD, Government of India.

More information on this mission is available at this link.

|-
| style="border:1pt solid #000000;padding:0.106cm;"|
| style="border:1pt solid #000000;padding:0.106cm;"| This script has been contributed by Praveen and this is Srilakshmi Ramaswamy from IIT Bombay signing off.

Thanks for watching.

|}

@@ Line 152: / Line 152: @@
-Let me click this.
+Let me click on this.
 |-
@@ Line 312: / Line 312: @@
-| style="border:1pt solid #000000;padding:0.106cm;"| By default, this folder will be under “'''My drive'''”.
+| style="border:1pt solid #000000;padding:0.106cm;"| By default, this folder will appear under “'''My drive'''”.
 We can see it here in the centre area.
@@ Line 717: / Line 717: @@
 |-
 | style="border:1pt solid #000000;padding:0.106cm;"| Accept one suggestion and reject the other
-| style="border:1pt solid #000000;padding:0.106cm;"| Let me accept one of the suggestions and reject the other.
+| style="border:1pt solid #000000;padding:0.106cm;"| Let me accept one suggestions and reject the other.

Digital-Divide/C2/Google-Drive-Options/English - Revision history

Pratik kamble at 05:12, 10 July 2015

Nancyvarkey at 13:24, 6 July 2015

Pravin1389: Created page with "'''Title of script''':''' Google Drive options''' '''Author: Praveen S''' {| style="border-spacing:0;" | style="border:1pt solid #000000;padding:0.106cm;"| '''Visua..."