Nancyvarkey at 05:55, 6 July 2021

2021-07-06T05:55:15Z

Pankajpatil694: Created page with "'''Script: Item Submission Configuration''' '''Author: Pankaj Patil''' '''Keywords: DSpace Item Submission, Customization of Item submission, Item submission configuration,..."

2021-07-01T13:54:32Z

Created page with "'''Script: Item Submission Configuration''' '''Author: Pankaj Patil''' '''Keywords: DSpace Item Submission, Customization of Item submission, Item submission configuration,..."

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'''Script: Item Submission Configuration'''

'''Author: Pankaj Patil'''

'''Keywords: DSpace Item Submission, Customization of Item submission, Item submission configuration, Embargo configuration, Item Submission with Embargo, Item submission without file, Spoken Tutorial, Video Tutorial'''

{| border=1
|-
|| '''Visual Cue'''
|| '''Narration'''
|-
|| Slide: Title
|| Welcome to this''' '''spoken tutorial on '''Item Submission''' '''Configuration '''in''' DSpace.'''
|-
|| Slide: Learning Objectives
|| In this tutorial, we will learn to
* Configure '''Embargo '''feature
* Submit an '''Item''' with '''Embargo'''
* Configure an''' Item submission''' without a file and
* Submit an '''Item''' without a file
|-
|| Slide: System requirements
|| This tutorial is recorded using
* '''Ubuntu Linux OS 18.04'''
* '''DSpace version 6.3'''
* '''gedit text editor''' and
* '''Firefox web browser'''
However, you may use any other '''web browser '''and '''text editor '''of your choice.
|-
|| Slide: Pre-requisites
|| To practice this tutorial, you should have
* A working '''Internet''' connection
* Installed '''DSpace 6.3 '''on your system
* '''Tomcat services''' should be running.
|-
|| Slide: Pre-requisites
||
* Created a '''Collection''' in the '''Community '''and
* Have '''Submitter’s '''and '''Reviewer’s''' authority in the '''Collection'''
* If not, then please go through the prerequisite tutorials on this website.
|-
|| Slide: Pre-requisites
|| To follow this tutorial, you should also have
* Knowledge of '''Library Science '''and
* Familiarity with '''Dublin Core metadata standard'''
|-
|| Slide: Code files
||
* The''' '''files used in this tutorial are available in the '''Code Files '''link on this tutorial page.
* Please download and extract the file before practising.
|-
|| Slide: '''Embargo '''Feature
||
* An '''embargo''' is a temporary''' access restriction''' placed on '''files'''
* If the '''embargo '''is set on a file, then it is not '''accessible''' until the '''embargo '''date
|-
|| Slide: item-submission.xml file
||
* '''item-submission.xml''' is an '''Item submission configuration''' file.
* The''' embargo''' feature can be '''configured''' in '''item-submission.xml''' file.
|-
|| Only Narration
|| Let us begin to configure the '''embargo '''feature.
|-
|| Switch to '''gedit''' text editor and open the file
|| I have opened the '''commands '''file in the '''gedit text editor''' on my machine.
And I will use the same file to copy-paste the '''commands''' during the demonstration.
The shortcut to paste on the '''terminal''' is '''Shift, Ctrl '''and '''V '''keys.
You may open this file in an editor of your choice.
|-
|| Press '''Ctrl+Alt+T '''keys
|| Open the '''terminal''' by pressing '''Ctrl + Alt + T''' keys simultaneously on the keyboard.
Ensure that you have '''root permissions''' to run the '''commands'''.
|-
|| Only Narration
|| Here onwards, please remember to press the '''Enter''' key after typing each '''command'''.
|-
|| [Terminal] type:
'''sudo su - dspace'''
|| Now, we will '''login''' as '''user dspace'''.
So, type '''sudo su - dspace'''
If prompted, then type the '''password '''of the''' admin user '''to '''login'''.
|-
|| [Terminal] type:
'''sudo gedit /home/dspace/dspace-6.3-src-release/dspace/config/item-submission.xmls'''
|| Open '''item-submission.xml''' file with this '''command.'''
If '''prompted''', type the '''root user password'''.
|-
|| [gedit] '''item-submission.xml'''
|| '''item-submission.xml '''file opens in the''' text editor'''.
This file contains a different steps of''' Item submission'''.
|-
|| Highlight : ''' < !-- Step 4 will be to upload the item -->'''
|| Scroll down and locate '''Step 4, '''which is''' '''to''' upload the Item.'''
|-
|| Highlight:'''<step>''' and '''</step>'''
|| The opening '''step tag '''and closing '''step tag '''encloses the '''configuration'''.
|-
|| Highlight: '''< !--Step 4 will be to Upload the item -->'''
|| The default '''configuration''' to upload an '''Item''' is without the '''embargo '''feature.
To disable the file upload without '''embargo, '''we will '''comment''' the default '''configuration'''.
|-
|| [gedit]: type '''< !- -''' before the opening '''step tag'''
|| To do so, type '''< !- - '''before the opening '''step''' '''tag'''.
|-
|| [gedit]: type '''- - >''' after the closing '''step tag'''
|| Then type '''-->''' after the closing '''step''' '''tag'''.
|-
|| '''Highlight: '''configuration for upload '''item '''with '''embargo '''feature
|| Now let us enable the '''embargo''' feature.
To do that, we need to '''uncomment''' the '''configuration''' for '''Upload''' '''Item''' '''with''' '''Embargo''' '''Features'''.
|-
|| [gedit]: type '''- ->''' before opening step''' '''tag
|| Type '''- ->''' before the opening '''step tag'''.
|-
|| [gedit]:delete '''-->''' after closing step tag
|| Delete '''-->''' after the closing '''step tag'''.
|-
|| Save and close the file
|| Save and close the file.
|-
|| Narration only
|| Let us '''rebuild DSpace''' to update the changes.
|-
|| [Terminal] type:
'''$HOME/Rebuild-DSpace'''
|| To do so, type the following '''command'''.
If '''prompted''', type the '''root user password'''.
The''' rebuild''' process may take some time, depending upon your '''internet speed'''.
|-
|| Highlight '''BUILD SUCCESS'''
|| The '''build''' is successful.
|-
|| Narration only
|| Now, let us verify the '''embargo '''feature by submitting an '''Item''' in the '''Collection'''.
|-
| | Open Web Browser
|| Open a '''web browser'''.
|-
|| '''Address Bar >> localhost:8080'''
|| Go to the '''DSpace''' interface.
|-
|| Log in to '''DSpace '''as
dspace.u5@gmail.com
|| '''Login''' to '''DSpace '''with the '''submitter’s authority'''.
|-
|| Point to '''My DSpace'''
|| '''My DSpace '''interface''' '''opens up.
|-
|| Click on the '''Start New Submission '''button.
|| Click on the '''Start New Submission '''button in the '''My DSpace''' section.
|-
|-
|| Click on the '''Collection''' dropdown.
|| Next, click on the drop-down arrow adjacent to the '''Collection '''field.
|-
|| Select '''IITB Digital Library > Electrical Engineering > Articles'''
|| Now select '''Articles Collection '''from the list of '''Collections.'''
|-
|| Click the '''Next''' button.
|| Then click on the '''Next''' button below the '''Collection''' field.
|-
|| Point to '''Submit: Describe this Item'''
|| The '''Item Submission''' '''form''' opens up.
|-
|| Show '''the metadata '''and '''EEArticle.pdf '''file.
|| We have provided an '''article''' and the '''article’s metadata''' in a text file for ease of practice.
The same can be downloaded from the''' Code files''' link on this tutorial page.
|-
|| Fill '''Authors''', '''Title, Date of issue, Identifier '''from '''Metadata-for-EEArticle '''file.
|| Based on my '''metadata''' file, I have filled some of the fields as shown:
'''Authors''', '''Title''', '''Date of issue, Identifier, Language, keywords '''and '''Abstract'''.
|-
|| Highlight '''Upload file''' section
|| The next section is the '''Upload file''' section.
|-
|| Click on the '''Select a file or Drag & drop files… '''
|| Upload the file '''EEArticle.pdf '''as demonstrated in the earlier tutorials.
|-
|| Point to green tick mark
|| The file upload is successful.
|-
|| Click on''' the Next button.'''
|| Now, click on the '''Next''' button at the bottom right corner.
|-
|| Point to '''Submit: File Uploaded Successfully'''
|| The next page is''' Submit: File Uploaded Successfully.'''
This shows information about the uploaded file.
|-
|| Highlight '''Access Settings '''column
|| As we have enabled '''Item submission''' with the '''Embargo''' feature, we can see the '''Access Settings '''column.
|-
|| Narration only
|| By default, the '''Embargo''' date isn’t set, so the '''Item '''will be accessible immediately on '''archiving.'''
|-
|| Click on '''Change '''button in '''Access Settings''' column
|| Let us change the '''access settings,''' i.e. '''Embargo''' date.
Click on the '''Change '''button in the '''Access Settings''' column.
|-
|| Point to '''Edit Bitstream Access'''
|| '''Edit Bitstream Access '''page opens.
|-
|| Click in the '''Embargo Date''' field.
|| Click on the field next to the label '''Embargo Date.'''
|-
|| Point to '''Calendar'''
|| The '''calendar '''opens up.''' '''
|-
|| Select Date
'''Date: 01 June 2021'''
|| Select the '''date'''Updated the date after recording the screencast.change at the time of recording '''1 June 2021''' from the '''Calendar''' as shown.
|-
|| Enter reason
'''“For internal reference only.”'''
|| Next, enter the '''Reason''' for the '''Embargo '''as shown.''' '''
|-
|| Click '''Save''' button
|| Then click on the '''Save''' button at the bottom right corner to save the '''Embargo settings'''.
|-
|| Click on''' the Next button'''
|| Verify all the uploaded files for the '''Item'''.
Then, click the '''Next''' button at the bottom right corner.
|-
|| '''Verify Submission'''
|| The next page, '''Submit: Verify Submission''' displays the information which we have entered so far.
|-
|| Locate '''Uploaded Files''' section
|| Scroll down and locate the '''Uploaded Files''' section.
|-
|| Point to '''Access is allowed from'''
|| Observe that access to the file is allowed from the '''Embargo''' date, which we set just now.
|-
|| Click on the '''Next button.'''
|| Once you ensure that everything is correct, click on the '''Next''' button at the bottom right corner.
|-
|| Click '''I Grant the License '''button.
|| Click on the '''I Grant the License '''button at the bottom.
|-
|| Narration only
|| Now, our '''Item '''is successfully '''submitted'''.
|-
|| Log out from '''submitter''' account
|| Let us '''log out''' from the '''submitter account'''.
|-
|| Narration only
|| Next, let us review the '''submitted Item'''.
|-
|| Log in to '''DSpace '''as dspace.u4@gmail.com
|| For that, '''login''' to '''DSpace '''with '''Reviewer’s authority'''.
|-
|| Point to '''My DSpace'''
|| We are now on the '''Reviewer’s My DSpace''' page.
|-
|| Point to '''“Vehicle speed measurement model for video-based systems.”'''
|| The''' Item submitted''' in earlier steps is now visible in the '''Tasks in the Pool '''table.
|-
|| Click on the '''Take Task '''button.
|| Click on the '''Take Task '''button to '''preview''' the '''Item.'''
|-
|| Click on '''Accept This Task '''button.
|| Click on '''Accept This Task '''button to accept the task for '''review'''.
|-
|| Point to '''Metadata''' and '''file'''
|| The '''Perform Task '''page shows the '''metadata '''and the files '''submitted''' for the '''Item'''.
|-
|| Click on '''View/Open''' button
|| To view the file, click on the '''View/Open''' button next to the '''filename'''.
|-
|| Close '''tab'''
|| Now we can '''review''' the file and then close the '''tab'''.
|-
|| Narration only
|| The '''Metadata''' and file are found to be in order.
|-
|| Click on '''Approve''' button
|| So, we will click on the '''Approve''' button to accept the '''Item'''.
|-
|| Narration only
|| Now, our '''Item '''is successfully '''archived'''.
|-
|| Log out from '''reviewer''' account
|| Let us '''log out''' from the '''reviewer account''' now.
|-
|| Narration only
|| Next, let us proceed to access the '''Item''' as an '''Anonymous user'''.
|-
|| Click on the '''Browse''' tab
|| Click on the '''Browse''' tab in the '''navigation bar'''.
|-
|| Select '''Communities & Collections'''
|| Select '''Communities & Collections''' from the dropdown.
|-
|| select '''Article Collection'''
|| Scroll down and select '''Articles Collection.'''
|-
|| Highlight “'''Vehicle speed measurement model for video-based systems.'''”
|| An '''Item''' with the title '''Vehicle speed measurement model for video-based systems''' is published.
|-
|| Click on the '''Item Title'''
|| Let’s open the '''Item '''by clicking on the '''Item Title'''.
|-
|| Point to '''Metadata''' and Files
|| The '''metadata''' and '''files''' of the '''Item''' are displayed.
|-
|| Point to file''' EEArticle1.pdf'''
|| Observe that '''file access''' is restricted until the '''Embargo''' date.
|-
|| Narration only
|| Let us try to '''access''' the file by clicking on the '''View/Open''' button next to the filename.
|-
|| Point to '''Log In to DSpace '''
|| We are redirected to the '''login''' page.
That means '''Anonymous users''' cannot '''access''' the file until the '''Embargo''' date.
|-
|| Slide: Access to '''Items''' with '''Embargo'''
|| Before the '''Embargo''' date''', ONLY '''the following '''users''' can access the '''Item. '''
* '''Authorised Collection Administrator'''
* '''Authorised Community Administrator '''and
* '''DSpace Administrator'''
|-
|| Narration only
|| So, we have now verified that the files for the '''Item''' are not '''accessible''' until the '''Embargo''' date.
Next, let us proceed to configure '''Item submission''' without a file.
|-
|| [Terminal] type:
'''sudo gedit /home/dspace/dspace-6.3-src-release/dspace/config/dspace.cfg'''
|| Open the '''dspace.cfg '''file with this '''command'''.
If '''prompted''', type the '''root user password'''.
|-
|| Point to''' dspace.cfg'''
|| '''dspace.cfg '''file opens in the '''text editor'''.
You can use any other editor of your choice.
It consists of various '''configurations''' in the '''Key-Value pairs'''.
|-
|| Locate and highlight '''webui.submit.upload.required'''
|| Locate the '''key webui.submit.upload.required.'''
|-
|| Highlight''' # '''Symbol
|| By default, it is '''commented''' using the '''hash # symbol''' and the value is '''set''' to '''true'''.
|-
|| Remove''' # '''symbol
|| '''Uncomment''' the line by removing the '''hash # symbol'''.
|-
|| Set the value to '''false'''
|| Then '''set''' the value to '''false '''as shown.
|-
|| Save and close the file
|| Save and close the file.
|-
|| [Terminal] type:
'''$HOME/Rebuild-DSpace'''
|| We have to '''rebuild DSpace''' to update these changes.
If '''prompted''', type the '''root user password'''.
The process may take some time to complete.
|-
|| [Terminal] Highlight
'''BUILD SUCCESS'''
|| '''DSpace build''' is now successful.
let us proceed to submit an '''Item''' without a file now.
|-
|| Log into '''DSpace '''as''' '''
dspace.u5@gmail.com
|| Switch to the '''browser''' and '''login''' to '''DSpace '''with the '''submitter’s authority'''.
|-
|| Click on '''Start New Submission'''
|| Click on the '''Start New Submission '''button.
|-
|| Select '''IITB Digital Library > Electrical Engineering > Articles'''
|| Now, select '''Articles '''from the '''Collection '''list'''.'''
Then click on the '''Next''' button.
|-
|| Point to '''Submit: Describe this Item'''
|| The '''Item Submission''' '''form''' opens on the screen.
|-
|| Show '''the metadata file'''
'''File: Metadata-for-Item-without-file'''
|| For ease of practice, we have provided the '''metadata '''for an '''Item''' in a text file.
|-
|| Fill '''Authors''', '''Title, Date of issue, Identifier '''from '''Metadata-for-Item-without-file''' file.''' '''
|| Based on my '''metadata''' file, I have filled some of the fields as shown:
'''Authors, Title''', '''Date of issue, Identifier, Language, keywords '''and '''Abstract'''.
|-
|| Highlight '''Upload file''' section
|| The next section is the '''Upload file''' section.
|-
|| Point to '''Skip file upload '''button
|| As '''DSpace '''is '''configured''' for '''Item''' submission without a file, the button '''Skip file upload '''is enabled.
|-
|| click on the button '''Skip file upload'''
|| To skip through the '''file upload''' step, click on the '''Skip file upload '''button'''.'''
And proceed further as we have done before.
|-
|| Narration only
|| Now, our '''Item '''is successfully submitted.
|-
|| Log out from '''submitter''' account
|| Let us '''log out''' from the '''submitter''' account.
|-
|| Narration only
|| And, let us review the submitted '''Item'''.
|-
|| Log into '''DSpace '''as''' ''' dspace.u4@gmail.com
|| '''Login''' to '''DSpace '''with the '''Reviewer’s''' authority.
|-
|| Point to '''My DSpace'''
|| We are now on the '''Reviewer’s My DSpace''' page.
|-
|| Point to '''“One-parameter fractional linear prediction.”'''
|| The submitted '''Item''' is visible in the '''Tasks in the Pool '''table.
|-
|| Click on the '''Take Task '''button.
Click '''Accept This Task '''button.
|| Take and accept the '''Task '''as explained before.
|-
|| Point to '''Metadata'''
|| The '''Perform Task '''page shows the '''metadata '''for the '''Item'''.
|-
|| Highlight '''There are no files associated with this item'''
|| Since we haven’t uploaded any file, it displays, “'''There are no files associated with this item.”'''
|-
|| Click on '''Approve''' button
|| Click on the '''Approve''' button to accept the '''Item'''.
|-
|| Narration only
|| Now, our '''Item '''is successfully '''archived'''.
|-
|| Log out from '''reviewer''' account.
|| Let us '''log out''' from the '''reviewer''' account.
|-
|| Narration only
|| And, let us proceed to access the '''Item''' as an '''Anonymous user'''.
|-
|| Click on '''Browse''' tab '''>>''' '''Communities & Collections >> Article Collection'''
|| Click on the '''Browse''' tab and navigate to '''Articles Collection''' as shown.
|-
|| Highlight '''“One-parameter fractional linear prediction.”'''
|| An '''Item''' with the title '''One-parameter fractional linear prediction''' is published.
|-
|| Click on the '''Item Title'''
|| Open the '''Item '''by clicking on the '''Item Title'''.
|-
|| Point to '''Metadata'''
|| The '''metadata''' of the '''Item''' is shown.
|-
|| Point to '''Files in This Item''' table
|| We see that there are no files associated with this '''Item.'''
|-
|| Narration only
|| So, we have verified the '''Item''' submission without a file.
|-
|| Only Narration
|| This brings us to the end of this tutorial.
Let us summarise.
|-
|| Slide: Summary
|| In this tutorial, we learnt to
* Configure '''Embargo '''feature
* Submit an '''Item''' with '''Embargo'''
* Configure an '''Item''' submission without a file and
* Submit an '''Item''' without a file
|-
|| Slide: Assignment
|| As an assignment,
* Configure '''Embargo '''feature and '''Item''' submission without a file for your '''DSpace.'''
* Submit '''Report1A '''as''' '''an '''Item''' and set '''Embargo''' date for the '''Item'''.
* Submit the metadata of '''Report1B '''as''' '''an '''Item''' by skipping the file upload.
|-
|| Slide: About Spoken Tutorial project
|| The video at the following link summarises the '''Spoken Tutorial project.'''
Please download and watch it.
|-
|| Slide: Spoken Tutorial Workshops
|| The '''Spoken Tutorial Project''' team conducts workshops and gives certificates.
For more details, please write to us.
|-
|| Slide: Forums
|| Please post your timed queries in this Forum.
|-
|| Slide: Acknowledgement -I
|| '''Spoken Tutorial project''' is funded by the Ministry of Education (MoE), Government of India.
|-
|| Slide: Acknowledgement -II
|| '''DSpace spoken tutorial''' series is funded by the National Virtual Library of India, Ministry of Culture, Government of India.
|-
|| Narration only
|| This script and video for this tutorial was contributed by '''Pankaj Patil''' from''' IIT Bombay.'''
And this is '''Nancy Varkey '''signing off. Thanks for joining.
|-
|}

DSpace/C3/Item-Submission-Configuration/English - Revision history

Nancyvarkey at 05:55, 6 July 2021

Pankajpatil694: Created page with "'''Script: Item Submission Configuration''' '''Author: Pankaj Patil''' '''Keywords: DSpace Item Submission, Customization of Item submission, Item submission configuration,..."