DSpace/C2/Item-Review-in-DSpace/English - Revision history

Nancyvarkey at 10:41, 31 July 2020

2020-07-31T10:41:27Z

Pankajpatil694 at 18:01, 29 July 2020

2020-07-29T18:01:54Z

Pankajpatil694: Created page with "'''Script : Item Review in DSpace ''' '''Author : Pankaj Patil ''' '''Keywords: Item Review, Reviewer, Accept Item, Reject Item, Edit Item, Accept Tasks, Manage Tasks''' {| b..."

2020-07-29T11:01:18Z

Created page with "'''Script : Item Review in DSpace ''' '''Author : Pankaj Patil ''' '''Keywords: Item Review, Reviewer, Accept Item, Reject Item, Edit Item, Accept Tasks, Manage Tasks''' {| b..."

New page

'''Script : Item Review in DSpace '''
'''Author : Pankaj Patil '''
'''Keywords: Item Review, Reviewer, Accept Item, Reject Item, Edit Item, Accept Tasks, Manage Tasks'''

{| border=1
|-
| align=center| '''Visual Cue'''
| align=center| '''Narration '''
|-
|| Slide: Title
|| Welcome to this Spoken Tutorial on '''Item Review '''in''' DSpace.'''
|-
|| Slide: Learning Objectives
|| In this tutorial, we will learn to
* Accept an '''Item Review Task'''
* Manage the''' Task '''and
*'''Review '''an '''Item '''in '''DSpace '''
|-
|| Slide: System requirements
|| This tutorial is recorded using
* '''Ubuntu Linux OS 18.04'''
* '''DSpace version 6.3 '''and
* '''Firefox web browser'''
However you may use any other '''web browser '''of your choice.
|-
|| Slide: Pre-requisites
|| To practice this tutorial, you should have
* A working internet connection
* Installed '''DSpace 6.3''' on your system
* '''Tomcat service''' should be running
|-
|| Slide: Pre-requisites
||
* Have '''Reviewer’s authority''' in the''' Collection'''
* If not then please go through the prerequisite tutorials on this website.
|-
|| Slide: Pre-requisites
|| To follow this tutorial, you should have
* Knowledge of '''Library Science '''and
* Familiarity with '''Dublin Core metadata standard'''
|-
|| Slide: Prerequisites
||
* This tutorial assumes that you have done the immediate previous tutorial assignment in this series.
* If not, pls do so before proceeding ahead.
|-
|| Slide: '''Item Review '''in''' DSpace'''
|| '''Items''' are reviewed''' '''to check the suitability for inclusion in the''' Collection.'''
* The objective of '''Item review '''is Quality control
* Improvements to the '''bibliographic record '''and
* Checking of '''policy'''/'''copyright'''
|-
|| Narration only
|| Now, let us proceed to accept the '''Item review Task'''.
|-
|| Open '''Web Browser '''
Address Bar''' >> localhost:8080'''
|| Open a '''web browser '''and go to the '''DSpace''' interface.
|-
|| Log in to '''DSpace''' with''' Reviewer''' role
'''Email ID: dspace.u4@gmail.com
'''Password : '''u4pass
|| Log in to '''DSpace''' with a '''Reviewer's '''account.
I will login with my '''Reviewer’s '''account.
|-
|| Point to '''My DSpace'''
|| You are now in the '''Reviewer’s My DSpace''' page.
|-
|| Point to '''Tasks in the Pool'''
|| '''Tasks in the Pool '''table show some '''Tasks'''.
'''Reviewers''' can check the''' Item submissions '''from the authorized''' Collections '''only.
|-
|| Point to details of '''Tasks in the Pool '''table
|| '''Tasks in the Pool '''table shows details of each '''Task''' like-
'''Task '''which shows a '''Task''' to be done
'''Item''' which is the '''Title''' of the '''Item'''
'''Submitted To''' which indicates the name of the '''Collection '''and
'''Submitted By''' which is the name of '''Item Submitter'''
|-
|| Point to '''Take Task '''button
|| '''Reviewers''' can preview the '''Task '''before finally accepting the '''Task.'''
To preview the specific '''Task, '''we have to click on the corresponding '''Take Task '''button.
|-
|| Point to '''Single-Frame Image Super-resolution through Contourlet Learning'''
|| Now, let us preview an '''Item '''with the '''Title,'''
'''“Single-Frame Image Super-resolution through Contourlet Learning”'''
|-
|| Click on '''Take Task''' button
|| To do that, click on the corresponding '''Take Task''' button next to that particular '''Item.'''
|-
|| Point to '''Preview Task'''
|| The '''Preview Task''' page opens.
|-
|| Point to '''metadata '''of '''item'''
|| This page shows the '''metadata '''of the '''Item'''.
|-
|| Point to '''Files in This Item''' table
|| '''Files in This Item''' table shows a list of files uploaded for this '''Item'''.
|-
|| click on '''View/Open''' button
|| To view a file, click on the '''View/Open''' button next to the filename.
|-
|| Point to Open file
|| The file opens in a new tab.
|-
|| close '''tab'''
|| Review the file and then close the tab.
|-
|| Click the button '''Accept This Task'''
|| To accept the '''Task''', we have to click on '''Accept This Task '''button''' '''at the bottom right corner.
|-
|| Point to '''Perform Task'''
|| The '''Perform Task '''page opens.
|-
|| Point to '''Metadata''' and '''file'''
|| '''Perform Task '''page shows the '''metadata '''of the '''Item''' and the '''files''' submitted for the '''Item'''.
|-
|| Point to '''Approve, Reject '''and '''Edit Metadata'''
|| '''Approve, Reject '''and '''Edit Metadata '''buttons are provided here for reviewing the '''Item.'''
|-
|| Point to '''Do Later '''and '''Return Task to Pool '''
|| Whereas, '''Do Later '''and '''Return Task to Pool '''buttons are provided to manage the '''Task.'''
|-
|| Point to '''Do Later'''
|| If we wish to leave this '''Task''' for now, then we can use the '''Do Later''' option.
|-
|| Click on '''Do Later '''button
|| Click on the '''Do Later '''button.
|-
|| Point to '''My DSpace'''
|| We will be redirected to '''My DSpace '''page.
|-
|| Point to '''Tasks in the Pool '''table
|| Now, observe that the accepted '''Task''' is not available in the '''Tasks in the Pool '''table.
|-
|| Point to '''Owned Task''' table
|| Instead, accepted '''Tasks '''are shown in the''' Owned Task''' table.
Thus, in '''DSpace '''terminology '''Accepted Tasks '''are known as '''Owned Tasks.'''
|-
|| Click '''Perform This Task '''button
|| To perform the owned '''Task, '''click on the corresponding''' Perform This Task '''button.
|-
|| Point to '''Perform Task'''
|| The '''Perform Task '''page opens with the details of the '''Item.'''
|-
|| Point to '''Return Task to Pool '''button
|| Next option to manage the '''Task '''is '''Return Task to Pool.'''
This option can be used to return the current '''Task '''to the '''Pool'''.
|-
|| Click on the '''Return Task to Pool '''button
|| Click on the '''Return Task to Pool '''button.
|-
|| Point to '''My DSpace'''
|| We will be redirected to '''My DSpace '''page.
|-
|| Point to '''Tasks in the Pool'''
|| Observe that the previously '''Accepted Task''' is now returned to '''Tasks in the Pool.'''
Now, the returned '''Task '''can be owned by another '''reviewer'''.
|-
|| Click on '''Take Task '''button''' >> Click '''on '''Accept This Task '''button
Item: '''Single-Frame Image Super-resolution through Contourlet Learning'''
|| For this demonstration, I will own the returned '''Task '''again, as shown here.
|-
|| Point to '''Perform Task'''
|| We are back on the '''Perform Task '''page.
|-
|| Narration Only
|| Now, let us learn to review an '''Item '''using different '''Review '''options.
|-
|| Narration Only
|| Before choosing any '''Review '''option, review the''' metadata''' and the '''files''' carefully.
|-
|| Point to '''Approve '''option
|| If the '''Item''' is suitable for inclusion in the '''Collection''', then we can select the '''Approve '''option.
On choosing the '''Approve''' option, the '''Item '''will be published directly'''.'''
|-
|| Point to '''Keywords'''
|| As, I have to update '''keywords '''for the '''Item''', I will not directly approve''' '''the''' Item.'''
|-
|| Click on '''Edit Metadata '''button
|| To update '''Keywords,''' click on the '''Edit Metadata '''button.
|-
|| Point to '''Submit: Describe this Item'''
|| Immediately, we will be redirected to the '''Item submission form''' with the '''metadata '''of the '''Item'''.
|-
|| Click '''Next '''button
|| I have to update '''Keywords''', so let us locate the '''metadata''' field for '''Keywords'''.
|-
|| Enter new '''keyword ''': '''Electrical Engineering'''
|| Now update the '''Keywords '''as shown here.
|-
|| click the '''Next''' button
|| Click on the '''Next''' button at the bottom right corner repeatedly until the '''Perform Task''' page is reached.
|-
|| Point to '''Keywords'''
|| Observe that the '''Keywords''' field is now updated.
|-
|| Narration only
|| Ensure that the '''metadata''' and the file for the '''Item '''is correct.
|-
|| Click '''Approve '''button
|| Finally, click on the '''Approve '''button for the inclusion of the '''Item '''into the '''Collection'''.
|-
|| Point to Confirmation message
|| Immediately, the '''Item '''gets archived and published.
A confirmation message is shown saying '''The submission has been placed in the main archive.'''
|-
|| Point to '''Identifier'''
|| '''DSpace''' generates an '''Identifier''' for the '''Item''' and displays it.
|-
|| Click on '''Identifier Link'''
|| To cross-verify the published '''Items''', click on the '''Identifier Link.'''
|-
|| Point to '''metadata '''and file of '''Item'''
|| '''Items '''are displayed with their respective '''metadata '''and files.
|-
|| Slide: '''Archived Item'''
||
* The archived '''Item''' is publicly visible.
* The '''Submitter''' and '''Reviewer''' cannot edit the archived '''Items.'''
|-
|| Slide: '''Archived Item'''
||
* '''EPerson '''with the following roles can edit the archived '''Items.''''''DSpace Administrator'''
* '''Authorized Community Administrator'''
* '''Authorized Collection Administrator'''
|-
|| Narration only
|| Also, an '''email''' is sent to the '''Submitter''' which confirms the '''Item '''inclusion in the '''Collection'''.
|-
|| Narration only
|| Let us proceed to cross-verify the '''email''' sent to the '''Submitter.'''
|-
|| Log into submitter email account
Email: dspace.u5@gmail.com
Password: ********
|| Login to the '''Submitter’s''' email account now.
|-
|| Point to mail
'''DSpace: Submission Approved and Archived'''
|| Here’s the '''mail''' with the subject''' DSpace: Submission Approved and Archived.'''
|-
|| Open a mail
|| Open the '''email'''.
|-
|| Point to Confirmation message
|| It confirms the acceptance of the '''Item'''.
|-
|| Point to '''Identifier '''link
|| Also, an''' Identifier '''for the '''Item''' is shown.
|-
|| Narration Only
|| '''Approved Items '''are successfully included in the '''Collection.'''
|-
|| Switch back to DSpace
|| Switch back to the '''DSpace '''interface.
|-
|| Narration only
|| Now, let us proceed to learn the remaining options of the '''Item review.'''
|-
|| Click '''Logged in'''
|| Click on the '''logged in''' tab at the top right corner.
|-
|| Select '''My DSpace'''
|| Select '''My DSpace''' from the drop-down.
|-
|| Point to '''My DSpace'''
|| We are now on the '''My DSpace''' page of the '''Reviewer'''.
|-
|| Narration only
|| Observe that, as the owned '''Task''' is completed, there are no more owned '''Tasks''' shown here.
|-
|| Click on '''Take Task '''button''' >> Click '''on '''Accept This Task '''button
'''Item Title: Design and Analysis of Double-Gate <br>
MOSFETs for Ultra-Low Power Radio Frequency <br>
Identification (RFID): Device and Circuit Co-Design'''
|| So now, let us own another '''Task '''from the '''Pool'''.
Click on the '''Take Task''' button next to the '''item''' title which starts with '''Design and Analysis.'''
|-
|| Point to '''Preview Task''' page
Click '''Accept This Task''' button
|| We will be redirected to the '''Preview Task''' page.
Click on the '''Accept This Task''' button at the bottom.
|-
|| Point to '''Perform Task'''
|| Now, we are redirected to the '''Perform Task''' page.
|-
|| Point to''' Reject '''button
|| If an '''Item''' is not suitable for inclusion in the '''Collection, '''the''' Reviewer '''can reject the '''Item.'''
|-
|| Point to '''metadata '''of '''Item'''
|| For example,''' Description''' has not been submitted for this '''Item''', which is crucial for accepting it.
So, this '''Item''' is not suitable for inclusion into the '''Collection. '''
|-
|| select '''Reject'''
|| To reject the '''Item''', just click on the '''Reject''' button.
|-
|| Point to '''Enter Reason for Rejection'''
|| We will be redirected to the page with the title '''Enter Reason for Rejection.'''
|-
|| Enter the reason in text box
Enter : '''The Description field is empty.'''
'''Fix the problem and resubmit the Item.'''
|| Type the reason for rejection in the text box, as shown.
The typed message should clearly indicate the reason for the rejection.
Also, mention whether the '''Submitter''' should fix the problem and resubmit.
|-
|| Click on '''Reject Item '''button
|| Then click on the '''Reject Item '''button below the text box.
|-
|| Point to Confirmation message
|| The '''Task''' is now complete.
A notification will be sent to the '''Item Submitter'''.
|-
|| Narration only
|| Let us proceed to cross-verify the rejection '''email''' sent to the '''Submitter.'''
|-
|| Open '''submitter''' mail account
|| Switch back to the '''Submitter’s email account'''.
|-
|| Point to '''DSpace: Submission Rejected'''
|| In the '''Inbox''', we see a '''mail''' with the subject '''DSpace: Submission Rejected.'''
|-
|| Open a mail
|| Open the '''mail'''.
|-
|| Point to Confirmation message
|| It confirms the rejection of the '''item'''.
|-
|| Point to reason for rejection
|| The reason for rejection has also been mentioned.
|-
|| Narration Only
|| Now, let’s proceed to check the '''My DSpace''' page of the '''Submitter'''.
|-
|| Switch back to DSpace
|| Switch back to '''DSpace.'''
|-
|| '''Logout '''from '''DSpace'''
|| Let us '''logout '''this '''user '''with the''' Reviewer '''role.
|-
|| Log in to '''DSpace''' with''' Submitter '''role
'''Email ID: dspace.u5@gmail.com
'''Password : '''u5pass
|| Then login to '''DSpace''' with the '''Submitter's '''account.
I will login with my '''Submitter’s '''account.
|-
|| Only narration
|| We are now in the '''Submitter’s My DSpace''' page.
|-
|| Point to '''Unfinished Submissions '''table
|| Notice that the '''Rejected Item submission''' appears in the''' Unfinished Submissions '''table.
|-
|| Point to''' Open '''button
|| '''Submitters '''can correct the''' rejected Item '''using the corresponding''' Open '''button'''.'''
After correction, the''' Submitter '''can re-submit the '''Item.'''
|-
|| Point to '''Remove '''button
|| '''Submitters '''can also remove an '''Item''' from '''DSpace''' using the corresponding''' Remove '''button'''.'''
|-
|| Click on the '''View Accepted Submissions '''button
|| The '''Submitter '''can view all the '''accepted submissions''', which are self-submitted, as well.
To do so, click on the '''View Accepted Submissions '''button in the '''My DSpace''' section.
|-
|| Point to '''Your Submissions'''
|| We will be redirected to '''Your Submissions''' page.
It shows all the '''accepted submissions'''.
|-
|| Only Narration
|| So, this is how to cross-verify '''accepted''' and '''rejected submissions''' using '''Submitter authority'''.
|-
|| '''Logout '''from '''DSpace'''
|| Let us '''logout''' this '''user '''from the '''DSpace''' interface now.
|-
|| Only Narration
|| This brings us to the end of this tutorial.
Let us summarise.
|-
|| Slide: Summary
|| In this tutorial we learnt to
* Accept an '''Item Review Task'''
* Manage the''' Task '''and
* '''Review '''an '''Item '''in '''DSpace'''
|-
|| Slide : About Spoken Tutorial project
|| The video at the following link summarises the '''Spoken Tutorial project.'''
Please download and watch it.
|-
|| Slide : Spoken Tutorial workshops
|| The '''Spoken Tutorial Project''' team conducts workshops and gives certificates.
For more details, please write to us.
|-
|| Slide: Forums
|| Please post your timed queries in this Forum.
|-
|| Slide: Acknowledgement -I
|| '''Spoken Tutorial project''' is funded by MHRD, Government of India.
|-
|| Slide: Acknowledgement -II
|| '''DSpace spoken tutorial''' series is funded by the National Virtual Library of India, Ministry of Culture, Government of India.
|-
|| Narration only
|| The script and video for this tutorial was contributed by '''Pankaj Patil''' from''' IIT Bombay.'''
And this is '''Nancy Varkey '''signing off. Thanks for joining.
|-
|}

@@ Line 47: / Line 47: @@
 || Slide: '''Item Review '''in''' DSpace'''
 || '''Items''' are reviewed''' '''to check the suitability for inclusion in the''' Collection.'''
-* The objective of '''Item review '''is Quality control
 * Improvements to the '''bibliographic record '''and
 * Checking of '''policy'''/'''copyright'''
@@ Line 73: / Line 75: @@
 || Point to details of '''Tasks in the Pool '''table
 || '''Tasks in the Pool '''table shows details of each '''Task''' like-
-'''Task '''which shows a '''Task''' to be done
+*'''Task '''which shows a '''Task''' to be done
-'''Item''' which is the '''Title''' of the '''Item'''
+*'''Item''' which is the '''Title''' of the '''Item'''
-'''Submitted To''' which indicates the name of the '''Collection '''and
+*'''Submitted To''' which indicates the name of the '''Collection '''and
-'''Submitted By''' which is the name of '''Item Submitter'''
+*'''Submitted By''' which is the name of '''Item Submitter'''
 |-
 || Point to '''Take Task '''button
@@ Line 83: / Line 85: @@
 |-
 || Point to '''Single-Frame Image Super-resolution through Contourlet Learning'''
-|| Now, let us preview an '''Item '''with the '''Title,'''
+|| Now, let us preview an '''Item '''with the '''Title'''-
 '''“Single-Frame Image Super-resolution through Contourlet Learning”'''
 |-
@@ Line 135: / Line 137: @@
 |-
 || Point to '''Owned Task''' table
-|| Instead, accepted '''Tasks '''are shown in the''' Owned Task''' table.
+|| Instead, accepted '''Tasks '''are shown in the''' Owned Tasks''' table.
 Thus, in '''DSpace '''terminology '''Accepted Tasks '''are known as '''Owned Tasks.'''
 |-
@@ Line 221: / Line 223: @@
 |-
 || Slide: '''Archived Item'''
-||
+||'''EPerson '''with the following roles can edit the archived '''Items.'''
-* '''EPerson '''with the following roles can edit the archived '''Items.''''''DSpace Administrator'''
+* '''DSpace Administrator'''
 * '''Authorized Community Administrator'''
 * '''Authorized Collection Administrator'''
@@ Line 304: / Line 306: @@
 || Type the reason for rejection in the text box, as shown.
 The typed message should clearly indicate the reason for the rejection.
 Also, mention whether the '''Submitter''' should fix the problem and resubmit.
 |-

@@ Line 59: / Line 59: @@
 |-
 || Log in to '''DSpace''' with''' Reviewer''' role
-'''Email ID:  dspace.u4@gmail.com
+'''Email ID:  dspace.u4@gmail.com <br>
-'''Password : '''u4pass
+'''Password : u4pass'''
 || Log in to '''DSpace''' with a '''Reviewer's '''account.
 I will login with my '''Reviewer’s '''account.
@@ Line 233: / Line 233: @@
 |-
 || Log into submitter email account
-Email: dspace.u5@gmail.com
+Email:''' dspace.u5@gmail.com'''
 Password: ********
 || Login to the '''Submitter’s''' email account now.
@@ Line 272: / Line 272: @@
 |-
 || Click on '''Take Task '''button''' >> Click '''on '''Accept This Task '''button
-'''Item Title: Design and Analysis of Double-Gate <br>
+'''Item Title: Design and Analysis of Double-Gate''' <br>
-MOSFETs for Ultra-Low Power Radio Frequency <br>
+'''MOSFETs for Ultra-Low Power Radio Frequency''' <br>
-Identification (RFID): Device and Circuit Co-Design'''
+'''Identification (RFID): Device and Circuit Co-Design'''
 || So now, let us own another '''Task '''from the '''Pool'''.
 Click on the '''Take Task''' button next to the '''item''' title which starts with '''Design and Analysis.'''
@@ Line 341: / Line 341: @@
 |-
 || Log in to '''DSpace''' with''' Submitter '''role
-'''Email ID:  dspace.u5@gmail.com
+'''Email ID:  dspace.u5@gmail.com'''<br>
-'''Password : '''u5pass
+'''Password : '''u5pass'''
 || Then login to '''DSpace''' with the '''Submitter's '''account.
 I will login with my '''Submitter’s '''account.