Pankajpatil694 at 16:52, 29 July 2020

2020-07-29T16:52:31Z

Pankajpatil694 at 16:51, 29 July 2020

2020-07-29T16:51:20Z

Nancyvarkey at 14:56, 29 July 2020

2020-07-29T14:56:33Z

Pankajpatil694 at 06:50, 29 July 2020

2020-07-29T06:50:56Z

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Pankajpatil694: Created page with "'''Script : Create Collections''' '''Author : Pankaj Patil ''' '''Keywords: Create Collection, Collections, Collection administrator, Collection metadata, DSpace workflow, I..."

2020-07-29T06:39:54Z

Created page with "'''Script : Create Collections''' '''Author : Pankaj Patil ''' '''Keywords: Create Collection, Collections, Collection administrator, Collection metadata, DSpace workflow, I..."

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'''Script : Create Collections'''

'''Author : Pankaj Patil '''

'''Keywords: Create Collection, Collections, Collection administrator, Collection metadata, DSpace workflow, Item submitter, Item Reviewer, Item submission workflow'''

{| border=1
|-
| align=center| '''Visual Cue'''
| align=center| '''Narration '''
|-
|| Slide: Title
|| Welcome to this spoken tutorial on '''Create Collections '''in '''DSpace.'''
|-
|| Slide: Learning Objectives
|| In this tutorial, we will learn to* Create a '''Collection'''
* Edit a '''Collection'''
* Authorize '''EPerson''' as '''Collection administrator'''

|-
|| Slide: System requirements
|| This tutorial is recorded using* '''Ubuntu Linux OS 18.04'''
* '''DSpace version 6.3 '''and
* '''Firefox web browser'''

However you may use any other '''web browser '''of your choice.
|-
|| Slide: Pre-requisites
|| To practice this tutorial, you should have* Installed '''DSpace 6.3''' on your system.
* '''Tomcat service''' should be running.
* Have '''Administrator’s authority''' in '''DSpace'''

|-
|| Slide: Pre-requisites
|| * Created''' '''a '''Community '''and''' Sub-Community'''

* If not then please go through the prerequisite tutorials on this website.

|-
|| Slide: Prerequisites
|| * <div style="color:#222222;margin-left:1.27cm;margin-right:0cm;">This tutorial assumes that you have done the immediate previous tutorial assignment in this series.
* <div style="color:#222222;margin-left:1.27cm;margin-right:0cm;">If not, pls do so before proceeding ahead.

|-
|| Slide : Code files
|| * The''' metadata '''used in this tutorial is available in the '''Code Files '''link on this tutorial page.
* Please download and extract the file before practicing.

|-
|| Slide: '''Collection''' in '''DSpace'''
|| * '''Collections '''are hierarchically located below''' '''the '''Community '''or''' Sub-community.'''
* '''Collections '''are nothing but containers for '''Items.'''
* '''Items '''can only be submitted in the '''Collections.'''
* A '''Collection''' can be created by a '''DSpace administrator''' and '''Community administrator'''

|-
|| Narration only
|| Now, let us proceed to create a '''Collection '''using''' DSpace administrator authority.'''
|-
|| Open '''Web Browser '''

Address Bar''' >> localhost:8080'''
|| Open a '''web browser '''and go to the '''DSpace''' interface.
|-
|| Log in to '''DSpace''' with''' administrator '''role

'''Email ID: dspace.u1@gmail.com'''

'''Password : '''u1pass
|| Log in to '''DSpace''' with an''' administrator account'''.

I will login with my '''administrator account'''.

|-
|| Only narration
|| We are now in the '''admin’s''' '''My DSpace''' page.
|-
|| Click on '''Browse''' tab
|| Click on the '''Browse''' tab in the '''navigation bar.'''
|-
|| Select '''Communities & Collections'''
|| Select '''Communities & Collections''' from the drop-down.

All '''Communities '''and''' Sub-communities '''are displayed.
|-
|| Select '''Electrical Engineering'''
|| '''Collections '''can only be created in the '''Community '''or '''Sub-community.'''

Let us select the '''Sub-community '''to create a '''Collection.'''

Under the '''IITB Digital Library Community''', I will select the '''Electrical Engineering Sub-community. '''
|-
|| Point to '''Community home page'''
|| The '''Community home page '''of '''Electrical Engineering '''is displayed.
|-
|| Click on '''Create collection'''
|| To create a new '''Collection,''' click on the '''Create Collection '''button in the '''Admin Tools''' section.
|-
|| Point to''' Describe the Collection'''
|| '''Describe the Collection '''page opens.

The '''Workflow''' for '''Item submissions '''in this''' Collection''' can be configured in this page.
|-
|| Point to checkboxes:

'''New Items should be publicly readable'''

'''Some users will be able to submit to this Collection'''
|| The default '''Workflow''' for '''Item submissions '''is '''Item Submission without review.'''
|-
|| Narration only
|| But for this demonstration, I will configure '''Item Submission '''with the '''review '''step.
|-
|| Point to selected configurations

Check the checkbox for '''The submission workflow will include an accept/reject/edit metadata step'''
|| To do so, check the following option.

The '''submission workflow''' will include an accept or reject or edit''' metadata''' step.

|-
|| Click the '''Next '''button
|| Then, click the '''Next '''button at the bottom right corner.
|-
|| Point to '''Describe the Collection '''label
|| The next step is '''Describe the Collection.'''

In this step we will submit the '''Collection’s metadata'''.
|-
|| Slide : '''Collection Metadata'''
|| '''Collections '''are described using '''metadata elements'''.
|-
|| Slide : '''Collection Metadata'''
|| Basic '''metadata elements''' of '''Collections '''are,

* <div style="color:#252525;margin-left:1.27cm;margin-right:0cm;">'''Name'''
* <div style="color:#252525;margin-left:1.27cm;margin-right:0cm;">'''Short Description'''
* <div style="color:#252525;margin-left:1.27cm;margin-right:0cm;">'''Introductory text'''
* <div style="color:#252525;margin-left:1.27cm;margin-right:0cm;">'''Copyright text'''

|-
|| Slide : '''Collection Metadata'''
|| * <div style="color:#252525;margin-left:1.27cm;margin-right:0cm;">'''Sidebar text'''
* <div style="color:#252525;margin-left:1.27cm;margin-right:0cm;">'''License'''
* '''Provenance '''and
* <div style="color:#252525;margin-left:1.27cm;margin-right:0cm;">'''Logo'''

|-
|| Narration only
|| Switch back to '''DSpace'''.
|-
|| Point to all fields in the form
|| Notice that all fields in the form are optional.

But, it is recommended to enter at least a '''Collection Name.'''

Otherwise an untitled '''Collection '''will be created.
|-
|| Show '''metadata file'''
|| <span style="background-color:#ffffff;">For ease of practice, we have provided <span style="background-color:#ffffff;">'''Collection'''<span style="background-color:#ffffff;"> <span style="background-color:#ffffff;">'''metadata'''<span style="background-color:#ffffff;"> in a text file.

<span style="background-color:#ffffff;">I will use the same for entering the <span style="background-color:#ffffff;">'''Collection metadata.'''
|-
|| Enter '''Name''' and '''Introductory text'''

'''Name: Articles'''

'''Introductory text:'''

'''<p> Article collection contains articles of Electrical Domain.</p>'''
|| Enter the '''Name''' and '''Introductory text''' as shown.

I am naming the '''Collection''' as '''Articles.'''

You can use basic '''HTML tags '''in the '''Introductory text '''field.
|-
|| Point to '''Short Description, '''

<div style="color:#252525;">'''Copyright text, Sidebar text, License, Provenance'''
|| For now, I will leave '''Short Description, Copyright text, Sidebar text, License '''and''' Provenance '''as empty.
|-
|| Point to''' Logo '''field
|| Also, I will skip uploading a '''logo'''.
|-
|| Click on the '''Next '''button
|| Then, click on the '''Next '''button at the bottom right corner.
|-
|| Point to '''Authorization to Submit'''
|| We will be redirected to '''Authorization to Submit '''page.

In this step, we will provide '''Item submission authority''' to '''EPersons''' and '''groups'''.
|-
|| Click on the ''''Select E-people'''' button
|| Click on the '''Select E-people''' button to choose the '''EPerson.'''
|-
|| Point to '''Select E-people '''window''' '''
|| A pop-up window '''Select E-people''' opens up.
|-
|| Click on the '''Add '''button
|| Click on the '''Add '''button adjacent to the '''ID''' of the respective '''EPerson.'''

I am adding the '''user''' with '''email id dspace.u5@gmail.com.'''
|-
|| Click the '''Close '''button in '''Select E-people '''popup''' '''window
|| Close the '''Select E-people '''pop-up''' '''window by clicking on the '''Close''' button.
|-
|| Point to the added user in the '''EPerson Members''' field
|| Immediately the selected '''user''' will be added to the authorized '''EPerson''' list'''.'''
|-
|| Click on the '''Close '''button
|| If you wish to add more members, then repeat the same steps.
|-
|| Point to '''groups''' text box
|| Similarly, '''Groups''' can also be authorized to submit '''Items''' to '''Collections'''.

For this demonstration, I will skip '''Group '''authorization'''.'''
|-
|| Click on the '''Next '''button
|| Then, click on the '''Next '''button at the bottom right corner.
|-
|| Point to '''Submission Workflow Accept/Reject/Edit Metadata Step'''
|| Next step is '''Submission Workflow Accept/Reject/Edit Metadata Step'''.

In this step, we can authorize '''EPersons''' and '''Groups''' to review '''Items'''.
|-
|| Narration only
|| '''Reviewers '''are permitted to edit the '''metadata''' of incoming '''submissions'''.

Also, '''Reviewers''' can accept or reject submitted '''Items'''.
|-
|| Narration only
|| To add an''' EPerson''' follow the same steps which are used to''' '''assign''' submit authorizations.'''
|-
|| Add '''EPerson''' to list

ID: '''dspace.u4@gmail.com'''
|| I will assign '''Reviewer authority''' to the '''EPerson''' with''' email ID dspace.u4@gmail.com.'''
|-
|| Click on the '''Next '''button
|| Then, click on the '''Next '''button at the bottom right corner.
|-
|| Point to '''Edit Collection'''
|| We are redirected to the '''Edit Collection''' page.

This page has the details of the newly created '''Collection'''.
|-
|| Narration only
|| So, we have now successfully created a '''Collection'''.

Let us proceed to cross-verify this '''Collection'''.
|-
|| Click on '''Home''' tab
|| To do so, click on the '''Home''' tab in the '''navigation bar'''.
|-
|| Click on '''Browse''' tab
|| Now, click on the '''Browse''' tab in the''' navigation bar'''.
|-
|| Select '''Communities & Collections'''
|| Select '''Communities & Collections''' from the drop-down.

The '''Communities''' '''and''' '''Collections''' interface appears.
|-
|| Point to '''Articles'''
|| Observe that the newly-created '''Collection - Articles, '''is displayed under the '''Sub-community'''.
|-
|| Narration only
|| Now let us proceed to edit the '''Collection.'''
|-
|| Select '''Articles'''
|| Click on the '''Collection '''name, to select it for editing.
|-
|| Point to '''Collection home page'''
|| The '''Collection home page '''opens up.
|-
|| Point to '''Admin Tools'''
|| Next to the '''Collection home page''' section, we have '''Admin Tools.'''

'''Admin Tools '''are used for managing the '''Collection.'''
|-
|| click on button '''Edit'''
|| To edit the '''Collection, '''click on the '''Edit '''button in the '''Admin Tools '''section.
|-
|| Point to '''Edit collection'''
|| '''Edit Collection''' page opens, with details of the selected '''Collection'''.
|-
|| Edit fields of '''collection metadata'''

<div style="color:#252525;">'''Introductory text:'''

'''<p> Article collection contains articles of Electrical Domain. All resources have CC-BY-SA license </p>'''
|| Now, edit the fields in the '''Collection’s metadata '''form.

I have updated '''Introductory text''' as shown here.
|-
|| Click on the '''Update '''button
|| Once the '''metadata '''is edited, click on the '''Update '''button at the bottom of the page.
|-
|| Point to updated '''Introductory text'''
|| Observe that '''Introductory text '''is now updated.

|-
|| Narration only
|| Now, let us proceed to learn how to delete the '''Collection'''.
|-
|| Click the '''Edit''' button
|| To do so, first click the '''Edit''' button in '''Admin Tools.'''
|-
|| Click on '''Delete this Collection '''button
|| Then click on the '''Delete this Collection '''button, above the '''Submission Workflow''' section.
|-
|| Point to''' Delete Collection'''
|| Immediately, you will be asked to confirm the '''Delete Collection '''action.
|-
|| Narration only
|| To confirm, click on the '''Delete''' button.
|-
|| Narration only
|| Once you click the '''Delete''' button, the '''Collection''' will be deleted.
|-
|| Click on '''Cancel''' button
|| For this demonstration, I will not delete the '''Collection.'''

So click on the '''Cancel''' button.
|-
|| Narration only
|| We are back on the '''Collection home page.'''
|-
|| Narration only
|| Now, let us proceed to assign a '''Collection Administrator''' for our '''Collection.'''
|-
|| Click the '''Edit''' button
|| To do so, click on the '''Edit''' button in '''Admin Tools.'''
|-
|| Point to '''Collection Administrator '''in''' '''the''' Submission Workflow '''section.
|| The '''Submission Workflow '''section has settings for the '''Collection Administrator.'''
|-
|| Click on the '''Create '''button
|| Click on the '''Create '''button located next to the '''Collection Administrator'''.
|-
|| Point to '''Edit Group'''
|| We will be redirected to the '''Edit Group '''page.
|-
|| Narration only
|| Notice that this '''Edit group '''page is the one which we used earlier to create a '''Group'''.

That means, '''DSpace '''is creating a '''group''' of '''Collection administrators'''.
|-
|| Point to '''Name''' field
|| By default '''DSpace''' generates the name for the '''group.'''

But we can provide our own new name to the''' group '''of''' Collection administrators.'''

<div style="color:#252525;">For this demonstration, I will keep the default name as it is.
|-
|| Narration only
|| '''Collection Administrator roles '''can be assigned to '''EPerson '''and''' Group members.'''

Now let us select''' '''an '''EPerson '''to authorize as a '''Collection administrator.'''
|-
|| Narration only
|| To do so, repeat the same steps which were used to add''' EPerson '''as''' Submitter '''and''' Reviewer.'''
|-
|| Add user with email ID

'''dspace.u3@gmail.com '''
|| I will assign the '''Collection Administrator '''role to the '''EPerson '''with '''email id dspace.u3@gmail.com.'''
|-
|| Click on '''Update Group'''
|| Once done, click on the '''Update Group''' button at the bottom of the page to update the changes.
|-
|| Narration only
|| We have now successfully assigned the '''Collection administrator role '''to the '''EPerson.'''
|-
|| Narration only
|| Similarly, '''Submission workflow '''can be used to edit '''Submitter '''and '''Reviewer. '''
|-
|| Narration only
|| Let us proceed to cross-verify the newly assigned '''Collection administrator''' role.
|-
|| Click on '''Content''' tab in navigation bar
|| Click on the '''Content''' tab in the '''navigation bar.'''
|-
|| Select '''Communities & Collections'''
|| Select '''Communities & Collections''' from the drop-down.
|-
|| Select '''Articles'''
|| Select the '''Collection. '''I am selecting '''Articles.'''
|-
|| Show '''Collection home page'''
|| The '''Collection home page '''appears.
|-
|| Click the '''Edit''' button
|| Here, click on the '''Edit''' button in '''Admin Tools.'''
|-
|| Click the '''Edit '''button next to '''Collection Administrators'''
|| Then click on the '''Edit '''button next to '''Collection Administrators. '''
|-
|| Point to '''EPerson Members''' field
|| We can see that the '''EPerson''' has been assigned the '''Collection administrator’s''' role.
|-
|| Narration only
|| Now, the''' Collection administrator '''has '''authority '''to manage this '''Collection'''.
|-
|| '''Logout from DSpace'''
|| Let us now '''logout''' this '''user '''from the '''DSpace''' interface.
|-
|| Only Narration
|| This brings us to the end of this tutorial.

Let us summarise.
|-
|| <span style="background-color:#ffffff;">Slide: Summary

|| In this tutorial we learnt to :* Create a '''Collection'''
* Edit a '''Collection '''and''' '''
* Authorize an '''EPerson''' as '''Collection’s administrator'''

|-
|| Slide: Assignment
|| As an assignment,* <span style="background-color:#ffffff;">Create a <span style="background-color:#ffffff;">'''Collection'''<span style="background-color:#ffffff;"> named <span style="background-color:#ffffff;">'''Computer Engineering '''<span style="background-color:#ffffff;">under<span style="background-color:#ffffff;">''' IITB Archives Community.'''
* <span style="background-color:#ffffff;">Assign a <span style="background-color:#ffffff;">'''Collection administrator '''<span style="background-color:#ffffff;">to <span style="background-color:#ffffff;">'''Computer Engineering Collection.'''

|-
|| Slide : About Spoken Tutorial project
|| The video at the following link summarises the '''Spoken Tutorial project.'''

Please download and watch it.
|-
|| Slide : Spoken Tutorial workshops

|| The '''Spoken Tutorial Project''' team conducts workshops and gives certificates.

For more details, please write to us.
|- style="background-color:#ffffff;border:1pt solid #000000;padding:0.176cm;"
|| Slide: Forums
|| Please post your timed queries in this Forum.
|-
|| Slide: Acknowledgement -I
|| '''Spoken Tutorial project''' is funded by MHRD, Government of India.
|-
|| Slide: Acknowledgement -II

|| '''DSpace spoken tutorial''' series is funded by the National Virtual Library of India, Ministry of Culture, Government of India.
|-
|| Narration only

|| This script and video for this tutorial was contributed by '''Pankaj Patil''' from''' IIT Bombay.'''

And this is '''Nancy Varkey '''signing off. Thanks for joining.
|-
|}

@@ Line 142: / Line 142: @@
 |-
 || Enter '''Name''' and '''Introductory text'''
-'''Name: Articles'''
+'''Name: Articles''' <br>
 '''Introductory text:'''
 Article collection contains

@@ Line 144: / Line 144: @@
 '''Name: Articles'''
 '''Introductory text:'''
-'''Article collection contains
+Article collection contains
-articles of Electrical Domain.'''
+articles of Electrical Domain.
 || Enter the '''Name''' and '''Introductory text''' as shown.
 I am naming the '''Collection''' as '''Articles.'''
@@ Line 250: / Line 250: @@
 || Edit fields of '''collection metadata'''
 '''Introductory text:'''
-'''Article collection contains
+Article collection contains
 articles of Electrical Domain.
-All resources have CC-BY-SA license'''
+All resources have CC-BY-SA license
 || Now, edit the fields in the '''Collection’s metadata '''form.
 I have updated '''Introductory text''' as shown here.

@@ Line 102: / Line 102: @@
 || Point to selected configurations
 Check the checkbox for '''The submission workflow will include an accept/reject/edit metadata step'''
-|| To do so, check the following option.
+|| To do so, check the following option-
-The '''submission workflow''' will include an accept or reject or edit''' metadata''' step.
+'''The submission workflow will include an accept or reject or edit metadata step'''.
 |-
 || Click the '''Next '''button
@@ Line 185: / Line 185: @@
 || Point to '''groups''' text box
 || Similarly, '''Groups''' can also be authorized to submit '''Items''' to '''Collections'''.
-For this demonstration, I will skip '''Group '''authorization'''.'''
+For this demonstration, I will skip '''Group authorization'''.
 |-
 || Click on the '''Next '''button
@@ Line 308: / Line 308: @@
 || Point to '''Name''' field
 || By default '''DSpace''' generates the name for the '''group.'''
 But we can provide our own new name to the''' group '''of''' Collection administrators.'''
 For this demonstration, I will keep the default name as it is.
 |-
@@ Line 369: / Line 371: @@
 * Create a '''Collection'''
 * Edit a '''Collection '''and''' '''
-* Authorize an '''EPerson''' as '''Collection’s administrator'''
+* Authorize an '''EPerson''' as '''Collection administrator'''
 |-
 || Slide: Assignment

DSpace/C2/Create-Collection-in-DSpace/English - Revision history

Pankajpatil694 at 16:52, 29 July 2020

Pankajpatil694 at 16:51, 29 July 2020

Nancyvarkey at 14:56, 29 July 2020

Pankajpatil694 at 06:50, 29 July 2020

Pankajpatil694: Created page with "'''Script : Create Collections''' '''Author : Pankaj Patil ''' '''Keywords: Create Collection, Collections, Collection administrator, Collection metadata, DSpace workflow, I..."