Script | Spoken-Tutorial - User contributions [en]

FrontAccounting/C2/Items-and-Inventory/English

2016-07-12T06:54:11Z

Sheetal:

'''Title of the Script :''' '''Items and Inventory''' '''in FrontAccounting'''
'''Author: Sheetal Prabhu'''
'''Keywords: Items, Inventory, Units of Measure, Item Category, Sales Pricing'''

{| style="border-spacing:0;"
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.80cm;"| <center>'''Visual Cue'''</center>
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.80cm;"| <center>'''Narration'''</center>

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 1'''

'''Title Slide'''
| style="border:1pt solid #000000;padding:0.097cm;"| Hello everyone,

Welcome to this tutorial on''' Items & Inventory in FrontAccounting.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 2'''

| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial, we will learn to set:

* '''Units of Measure'''
* '''Items'''
* '''Item Category '''and
* '''Sales Pricing '''
|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 3'''

'''System Requirements'''
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| To record this tutorial, I am using

* '''Ubuntu Linux''' OS version 14.04 
* '''FrontAccounting''' version 2.3.25
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 4 '''
'''Pre -requisites'''
| style="border:1pt solid #000000;padding:0.097cm;"| To practise this tutorial you should have

* Knowledge of Higher Secondary Commerce or

* Knowledge of Accounting
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Before we start let us understand the meaning of '''Items'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 5'''

'''What is Items?'''

| style="border:1pt solid #000000;padding:0.097cm;"|
* '''Items '''are the things which you can buy or sell in the business.

* We have to keep a record that lists key information about an '''inventory item'''.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 6'''

'''What is Inventory?'''
| style="border:1pt solid #000000;padding:0.097cm;"| Now, let us see the meaning of '''Inventory'''.

It is a complete listing of
* Stock in hand,
* Work in progress,
* Raw Materials and
* Finished goods in hand.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us start by opening the''' Frontaccounting''' interface.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' browser''' >>'''localhost/account''' >> Press '''Enter'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the browser.

Type''' localhost/account'''

and press''' Enter.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Enter''' Username '''and''' Password''' >>

Click on the '''Login''' button
| style="border:1pt solid #000000;padding:0.097cm;"| The''' login''' page appears.

Here, type the '''username''' as''' admin''' and the '''password'''.

Click on '''Login''' button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration

Point and click on the >>''' Items and Inventory '''Tab>>
| style="border:1pt solid #000000;padding:0.097cm;"| '''Frontaccounting''' window opens.

Click on the '''Items and Inventory''' tab.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the page and various panels.
| style="border:1pt solid #000000;padding:0.097cm;"| The page opens, and we can see various panels.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the''' Transactions '''panel.
| style="border:1pt solid #000000;padding:0.097cm;"| Under '''Transaction''' panel, we can see the options:

* '''Inventory Location Transfers '''and
* '''Inventory Adjustments'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Inquiries and Reports'''

Point to the options under''' Inquiries and Reports.'''
| style="border:1pt solid #000000;padding:0.097cm;"| '''Inquiries and Reports '''panel is used for making reports and inquiries.

Here, we have the options:

* '''Inventory Item Movements'''
* '''Inventory Item Status '''and
* '''Inventory Reports'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Maintenance''' panel.

* '''Items'''
* '''Units of Measure'''
* '''Item Categories'''

| style="border:1pt solid #000000;padding:0.097cm;"| '''Maintenance''' panel is used for setup of '''Items '''and '''Inventory''' details.

To do the setup, we have to make use of the following options:

* '''Items'''
* '''Units of Measure''' and
* '''Item Categories'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Pricing and Costs''' Panel

Point the option under '''Pricing and Costs''' panel
| style="border:1pt solid #000000;padding:0.097cm;"| '''Pricing '''and''' Cost '''panel''' '''is used for selecting the pricing level of '''items '''or '''inventory'''.

For this, we have to use the option:

* '''Sales Pricing'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us see how to set '''Units of Measure.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Units of Measure'''
| style="border:1pt solid #000000;padding:0.097cm;"| '''Units of Measure''' option has to be specified for each '''Item.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 7'''
'''Units of Measure''' chart

| style="border:1pt solid #000000;padding:0.097cm;"| Here, we can see the chart which represents the '''Units of Measure'''.
The chart shows:

* '''Physical quantity measured'''
* '''Base unit''' and
* '''SI''' abbreviation
|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Point to the '''substance''' under physical quantity measured.

Point to the '''Scale''' under physical quantity measured.
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| We can see the '''Base unit''' of a substance is '''mole''' and the '''SI''' unit abbreviation is '''mol'''.

Likewise, base unit of '''scale''' is '''meter''' and the abbreviation is '''m.'''
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Return back to the '''Frontaccounting''' interface.
| style="border:0.75pt solid #000000;padding:0.106cm;"| Now, switch back to the '''Frontaccounting''' interface.

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the''' Units of Measure''' option.
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on '''Units of Measure''' option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Fill in the appropriate fields:

* '''Unit Abbreviation'''
* '''Descriptive Name'''
* '''Decimal Places'''

| style="border:1pt solid #000000;padding:0.097cm;"| Here, we are prompted to fill in all the necessary information pertaining to the '''Units of Measure.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Pause the tutorial here and fill in all the details

* '''Unit Abbreviation'''
* '''Descriptive Name'''
* '''Decimal Places'''
Resume the tutorial
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"|

|-
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| Point to the filled boxes

* '''Unit Abbreviation'''
* '''Descriptive Name'''
* '''Decimal Places'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| I have filled these details here.

Pls fill the details likewise.

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| Click>> '''Add new'''>> button

Point to the message prompted

'''“New unit has been added.”'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the '''Add''' '''new''' button to '''add''' this '''unit'''.

The pop up message shows that we have successfully added a new '''unit'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Highlight with red box showing the entry updated in the table.
| style="border:0.75pt solid #000000;padding:0.106cm;"| We can also see the table with the updated entry.

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Back''' option.
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us now set the '''Items.'''

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the''' Items '''option under '''Maintenance '''panel.
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Items''' under '''Maintenance''' panel.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Dropdown box'''>>

Narration
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| You may see the default '''Items''' in the list.

We can also create a new '''Item''' as required.

I will demonstrate.

|-
| style="background-color:#ffffff;border:0.75pt solid #000000;padding:0.106cm;"| Fill in the appropriate fields:

* '''Item Code'''
* '''Name'''
* '''Description'''
* '''Components'''
* '''Item tax type'''
* '''Item type'''
* '''Units of Measure'''

| style="background-color:#ffffff;border:0.75pt solid #000000;padding:0.106cm;"| Here, we are prompted to fill in all the necessary information pertaining to the '''items'''.

|-
| style="background-color:#ffffff;border:0.75pt solid #000000;padding:0.106cm;"| Pause the tutorial here and fill in all the details

* '''Item Code'''
* '''Name'''
* '''Description'''
* '''Components'''
* '''Item tax type'''
* '''Item type'''
* '''Units of Measure'''

Resume the tutorial
| style="border:0.75pt solid #000000;padding:0.106cm;"|

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Highlight with a red box

* '''Item Code'''
* '''Name'''
* '''Description'''
* '''Components'''
* '''Item tax type'''
* '''Item type'''
* '''Units of Measure '''

| style="border:0.75pt solid #000000;padding:0.106cm;"| I have filled these details here.

Pls fill the details likewise.

Make sure that you give the unique code for each '''item''' you fill.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>''' Insert New Item''' button>>
Point to the message prompted

'''“A new item has been added.”'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Scroll down.

And then click on the '''Insert New Item''' button.

The pop-up message shows that we have successfully added a new '''item'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the Dropdown box showing the added new item in the list.
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the dropdown box, we can see the new '''item''' is added.

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Back''' option.
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Scroll down.

And click on the '''Back''' option to return back to the '''Frontaccounting''' interface.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration

Click on the Item Categories option.
| style="border:1pt solid #000000;padding:0.097cm;"| Let us now set the '''Item''' '''Categories '''to which '''item''' belongs.

Click on it.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Item Category''' option
*
** '''Item tax type, '''
** '''Item Type and '''
** '''Units of Measure.'''
| style="border:1pt solid #000000;padding:0.097cm;"| Scroll down to see the details.
We have to create our own '''Item category,''' which defines.
*
** '''Item tax type, '''
** '''Item Type and '''
** '''Units of Measure.'''

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Highlight with red box

* '''Category Name'''
* '''Item Tax Type'''
* '''Item Type'''
* '''Units of Measure'''
* '''Exclude from Sales'''
* '''Sales Account'''
* '''Inventory Account'''
* '''C.O.G.S Account'''
* '''Inventory Adjustments Account'''
* '''Item Assembly Costs Account'''

| style="border:1pt solid #000000;padding:0.097cm;"| Here, we are prompted to fill in all the necessary information pertaining to the '''Item Category'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Pause the tutorial,
* '''Category Name'''
* '''Item Tax Type'''
* '''Item Type'''
* '''Units of Measure'''
* '''Exclude from Sales'''
* '''Sales Account'''
* '''Inventory Account'''
* '''C.O.G.S Account'''
* '''Inventory Adjustments Account'''
* '''Item Assembly Costs Account'''
fill in all the details in the corresponding field.
Resume the tutorial
| style="border:1pt solid #000000;padding:0.097cm;"|

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Point the options in the''' Item Category.'''

* '''Category Name'''
* '''Item Tax Type'''
* '''Item Type'''
* '''Units of Measure'''
* '''Exclude from Sales'''
* '''Sales Account'''
* '''Inventory Account'''
* '''C.O.G.S Account'''
* '''Inventory Adjustment Account'''
* '''Item Assembly Costs Account'''
| style="border:1pt solid #000000;padding:0.097cm;"| I have filled these details here for-

* '''Category Name'''
* '''Item Tax Type'''
* '''Item Type'''
* '''Units of Measure'''
* '''Exclude from Sales'''
* '''Sales Account'''
* '''Inventory Account'''
* '''C.O.G.S Account'''
* '''Inventory Adjustment Account'''
* '''Item Assembly Costs Account'''
I will keep it as it is.

Pls fill the details likewise.

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Click on''' Add new '''button
Point to the message prompted

'''“A new item has been added.”'''

| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Add New''' button to save the entry made.

The pop up message shows that we have successfully added a new '''item'''.

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Point to the above table with the updated entry being made.
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the above table with the details updated here.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Back''' option.
| style="border:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Scroll down.

Click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us see the '''Sales''' '''Pricing'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point on the '''Sales Pricing''' option
| style="border:1pt solid #000000;padding:0.097cm;"| This option is used to assign '''sales prices''' to individual '''Sales item'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Sales Pricing''' under '''Pricing and Costs''' panel.
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Sales Pricing '''option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point and click on the dropdown box
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the dropdown box.

Select the '''item''' for which we want to assign the '''Sales Price'''.

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Select the '''Item''' as '''cement''' from the dropdown box.
| style="border:1pt solid #000000;padding:0.097cm;"| I will select the '''item''' as '''Cement.'''

This is because we will use this '''item '''for Sales purpose in the '''Sales in Frontaccounting''' tutorial.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>'''Currency'''>> dropdown box.

Select the '''Rupees''' option from the dropdown box
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Now, click on the '''Currency''' dropdown box.

I will select the currency as '''Rupees.'''
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>'''Sales Type'''>> dropdown box.

Select the drop down box showing the two options.

Narration Select >> '''Wholesale'''>> from the drop down box
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Sales Type''' dropdown box.
There are two options:

* '''Retail '''and
* '''Wholesale'''

How to setup the '''Sales Type''' option is explained in the '''Sales in Frontaccounting''' tutorial.

So, here I will select '''Wholesale'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>'''Price'''>> dropdown box.

Type the amount for the '''Item'''.
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Price''' field.
I will type the '''Price''' against the '''Item''' as '''5,000 per Kg.'''

|-
| style="background-color:#ffffff;border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on''' Add new '''button
Point to the message prompted

'''“The new price has been added.”'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Add''' '''New''' button.

The pop up message shows that we have successfully added a '''Sales price''' against the '''item Cement'''.

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Point to the above table with the updated entry being made.
| style="border:1pt solid #000000;padding:0.097cm;"| We can also see the table here which we have updated.

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Back''' option.
| style="border:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Narration
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Let us summarize.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide Number 8'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| In this tutorial, we have learnt to create,

* '''Units of Measure'''
* '''Items'''
* '''Item Category''' and
* '''Sales Pricing'''
|-
| style="border-top:0.75pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| '''Slide Number 9'''

'''Assignment'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| As an''' Assignment.'''

* Add a new '''item '''as''' Steel '''with an '''unique code 46 '''in the '''Items & Inventory''' tab.
* Create a new '''Item Category''' using the above added '''item'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide''' '''Number''' '''10'''

'''Acknowledgement'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Acknowledgement'''
This video summarizes the Spoken Tutorial project.
Please download and watch it.
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide Number 11'''

| style="border:0.75pt solid #000000;padding:0.106cm;"| We conduct workshops using Spoken Tutorials and give Certificates.

For more information, please contact us.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide Number 12'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India.
This tutorial has been contributed by Sheetal Prabhu from IIT Bombay.
Thank you for joining.
|}

FrontAccounting/C2/Sales-in-FA/English

2016-07-11T12:38:10Z

Sheetal: Created page with "'''Title of the Script :''' '''Sales''' '''in FrontAccounting''' '''Author: Sheetal Prabhu''' '''Keywords: Sales, Sales Types, Sales Persons, Sales Areas, Customers, Sales Quo..."

'''Title of the Script :''' '''Sales''' '''in FrontAccounting'''
'''Author: Sheetal Prabhu'''
'''Keywords: Sales, Sales Types, Sales Persons, Sales Areas, Customers, Sales Quotation Entry'''
{| style="border-spacing:0;"
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.097cm;"| <center>'''Visual Cue'''</center>
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.097cm;"| <center>'''Narration'''</center>

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 1'''

'''Title Slide'''
| style="border:1pt solid #000000;padding:0.097cm;"| Hello everyone,

Welcome to this tutorial on''' Sales in FrontAccounting.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 2a'''

| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial, we will learn to set up:
* '''Sales Types'''
* '''Sales Persons'''
* '''Sales Areas'''
* '''Add and manage Customers and Branches'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 2b'''

| style="border:1pt solid #000000;padding:0.097cm;"| We will also learn to make:

* '''Sales Quotation Entry''' 

* '''Sales Order Entry''' 

* '''Make Delivery and''' 

* '''Sales Order Inquiry'''
|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 3'''
'''System Requirements'''
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| To record this tutorial, I am using
* '''Ubuntu Linux''' OS version 14.04

* '''FrontAccounting''' version 2.3.25
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 4'''

'''Pre -requisites'''

| style="border:1pt solid #000000;padding:0.097cm;"| To practise this tutorial you should have

* Knowledge of Higher Secondary Commerce or

* Knowledge of Accounting

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Before we start let us understand '''What is Sales?'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 5 (a)'''

| style="border:1pt solid #000000;padding:0.097cm;"| '''Sales '''

* is an activity related to selling

* or the amount of goods or services sold in a given time period.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 5 (b)'''

| style="border:1pt solid #000000;padding:0.097cm;"| Let us see the need for '''Sales''' in books of accounts.

* Every business sells products or services; so it has to record them in their book of accounts.

* Selling an item, does not always happen when cash is received.

* Payment is received in the future for a sale made on an account.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Now, let us open the''' Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' browser''' >>'''localhost/account''' >> Press '''Enter'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the browser, type''' localhost/account'''

and press''' Enter.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Enter''' Username '''and''' Password''' >>

Click'''>>Login button>>'''
| style="border:1pt solid #000000;padding:0.097cm;"| The''' login''' page appears.

Here, type the username as''' admin''' and the password.

Click on the '''Login''' button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration

Point and click on the >>''' Sales Tab'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| '''Frontaccounting''' window opens.

Click on the '''Sales''' tab.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Randomly point to the various panels
| style="border:1pt solid #000000;padding:0.097cm;"| There are various panels here.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Highlight with a red colour box''' Transactions '''panel.
Point to the options under '''Transaction''' panel.
| style="border:1pt solid #000000;padding:0.097cm;"| The '''Transactions''' panel is used for making transactions related to '''Sales'''.
To make a transaction we have to use the options:

* '''Sales Quotation Entry '''and
* '''Sales Order Entry.'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Highlight with a red colour box''' Inquiries and Reports'''

Point to the options under''' Inquiries and Reports.'''
| style="border:1pt solid #000000;padding:0.097cm;"| '''Inquiries and Reports '''panel is used for making reports and inquiries of the transactions.

For this, we have to use the following options:
* '''Sales Quotation Inquiry '''and
* '''Sales Order Inquiry'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Highlight with a red colour box''' Maintenance''' Panel.

* '''Sales Types'''
* '''Sales Persons'''
* '''Sales Areas'''
* '''Add and Manage Customers'''
* '''Customer Branches'''

| style="border:1pt solid #000000;padding:0.097cm;"| '''Maintenance''' panel is used for setup of '''Sales''' and '''Customer''' details.

To do the setup, we have to use the following options:

* '''Sales Types'''
* '''Sales Persons'''
* '''Sales Areas'''
* '''Add and Manage Customers '''and
* '''Customer Branches'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 6'''

Flowchart for Entry''' '''in''' Sales'''

| style="border:1pt solid #000000;padding:0.097cm;"| Let us now see the flow for a '''Sales Entry'''.

This comprises of 3 steps.

# '''Setup Sales'''
# '''Setup Customers'''
# '''Sales Entry'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration

'''Setup-Sales-Part I'''

Narration
| style="border:1pt solid #000000;padding:0.097cm;"| In '''Setup Sales''', we need to set the following options under the '''Maintenance '''panel:

* '''Sales Types'''
* '''Sales Persons'''
* '''Sales Areas'''

So, let us learn how to do so..

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Return back to the '''Frontaccounting''' interface.
| style="border:1pt solid #000000;padding:0.097cm;"| Switch back to the '''Frontaccounting '''interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >> '''Sales''' '''Types''' option

| style="border:1pt solid #000000;padding:0.097cm;"| The '''Sales''' '''Types''' option allows us to define the '''pricing''' level for the specific '''customers'''.

Let us go to this option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the details to fill

Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Here we need to fill in the details, as prompted.

Let’s begin.

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Type a new''' Sales Type name''' field, as '''Wholesale'''>>
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| We need to add a '''Sales''' '''Type '''first.

So, I will type '''“wholesale” '''as the name for the new''' Sales Type.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >>''' Calculation factor'''>>

Narration
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Calculation factor''' field, type the''' Calculation factor''' to adjust base pricing of our choice.

I will keep it, as it is.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Tax included'''
| style="border:1pt solid #000000;padding:0.097cm;"| Next, if tax has to be added, we can''' '''check the box named '''Tax included'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Uncheck''' Tax included'''
| style="border:1pt solid #000000;padding:0.097cm;"| I will keep the box unchecked, as I don’t wish to include the tax for the '''Sales Type'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >>''' Add new''' button
| style="border:1pt solid #000000;padding:0.097cm;"| Then click on the''' Add new''' button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the message>>'''New Sales type has been added'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the confirmation message, which indicates that the details have been saved.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click to the '''Back''' option
| style="border:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration

Click >> '''Sales Persons'''
| style="border:1pt solid #000000;padding:0.097cm;"| Now, let us learn how to add a new '''Sales''' '''Person.'''

Go to the''' Sales Persons '''option.

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Fill the details for:

* '''Salesperson name''',
* '''Telephone number, '''
* '''Fax number '''and
* '''E-mail Id'''

| style="border:1pt solid #000000;padding:0.097cm;"| Here, we are prompted to fill in all the necessary information pertaining to the '''Sales Persons'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Pause the tutorial,

* '''Salesperson name'''
* '''Telephone number '''
* '''Fax number '''and
* '''E-mail Id'''

fill in all the details in the corresponding field.

Resume the tutorial
| style="border:1pt solid #000000;padding:0.097cm;"|

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| I have filled these details here for-

* '''Salesperson name'''
* '''Telephone number '''
* '''Fax number '''and
* '''E-mail Id '''

Pls fill the details likewise.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Provision''' field

Narration
| style="border:1pt solid #000000;padding:0.097cm;"| The '''Provision''' field is used by a '''Sales''' '''Person''' who gets a '''commission '''or''' provision''' on what they sell.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Type>> '''5 %'''
| style="border:1pt solid #000000;padding:0.097cm;"| So, I will type '''5% '''as the '''commission''' in''' '''the''' Provision '''field'''.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Next is '''Break''' '''point.'''

It is used for a '''Sales Person''' who gets the '''provision only '''if the amount exceeds the break point.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| In the Break Pt. type '''5000'''

Narration
| style="border:1pt solid #000000;padding:0.097cm;"| So, in the '''Break''' '''point''' field, I will type '''5000.00.'''

This means,
* whenever the''' Sales Person '''sells above the''' break point, '''which is''' 5000, '''
* he will get a '''commision '''of''' 5%.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Provision 2''' field

Narration
| style="border:1pt solid #000000;padding:0.097cm;"| '''Provision 2 '''field is used if the '''Sales Person''' sells below the break point.

I will type '''3'''.
which means if the '''Sales Person '''sells below '''5000''', he will get a '''commision '''of '''3%.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>> '''Add''' '''new''' button>>

Point to the '''New Sales person data have been added''' bar
| style="border:1pt solid #000000;padding:0.097cm;"| '''Save''' these changes, click on '''Add new''' button.

We can see the confirmation message, for the saved entry at the top.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click to the '''Back''' option
| style="border:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>
Scroll down and click on the '''Back''' option, to return back to the '''Frontaccounting''' interface.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Now, we will learn how to create a new '''Sales''' '''Area.'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Sales Area''' option

Click on the''' Sales Areas'''
| style="border:1pt solid #000000;padding:0.097cm;"| Based on the '''Sales Area''', we will be able to create '''Sales Orders''' and make '''Dispatches'''.

Click on the '''Sales Areas '''option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Show>>''' Area Name'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Type the new '''Area''' '''Name''' which we want to create.

I will type '''Retailer.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >>'''Add new '''button>>

Point to a message as

'''New Sales area has been added'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Now, save these changes by clicking '''Add new '''button.

The confirmation message shows that we have successfully saved this information.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Show the''' bar showing the entries '''in the table.
| style="border:1pt solid #000000;padding:0.097cm;"| We can also see the table with the updated entry.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click to the '''Back''' option

| style="border:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Click on the '''Back''' option, to return back to the '''Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Show the flowchart Step-II

'''Add and Manage Customers'''

| style="border:1pt solid #000000;padding:0.097cm;"| Before we quote a '''Sales Order''', we have to set-up each of the following:

* '''Add and Manage Customers''' 

* '''Customer Branches ''' 

* '''Customer''' is an individual or business that purchases goods and services produced by a business. 

* We need to '''add''' '''customers''' to sell our products.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration''' '''
| style="border:1pt solid #000000;padding:0.097cm;"| So, let us now learn how to create a new '''Customer'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Return back to the '''Frontaccounting''' interface.
| style="border:1pt solid #000000;padding:0.097cm;"| Switch back to the '''Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click the '''options''' available under '''Maintenance''' bar.
| style="border:1pt solid #000000;padding:0.097cm;"| At the left bottom of the '''Maintenance''' panel, click on '''Add and Manage Customers'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>> Dropdown box>>

Point the drop down box options

Show the default options in the dropdown box
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the dropdown box.

The listed option may vary depending on the Frontaccounting version.
You may see the default customers of the company in your list.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| In my list, there are customers-'''Abhi -Rs, Balaji and Hari'''.
I have created this customers before recording this tutorial.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Since a Company has to deal with many Customers, let us add a '''New Customer.'''

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Highlight with a red box

* '''Customer Name'''

* '''Customer Short Name'''
* '''Address'''

| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Fill in all the necessary details of the '''Customer'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Pause the tutorial

Fill the following-
* '''Customer Name'''
* '''Customer Short Name'''
* '''Address'''
Resume again after filling
| style="border:1pt solid #000000;padding:0.097cm;"|
|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Show the information which are filled.

* '''Customer Name'''
* '''Customer Short Name'''
* '''Address'''
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| I have filled these details here for my customer, as you can see.

|-
| style="border:1pt solid #000000;padding:0.097cm;"|
| style="border:1pt solid #000000;padding:0.097cm;"| Pls fill the details likewise.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>> '''Customer’s''' '''Currency'''>> dropdown box.
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Customer’s Currency '''drop down box, I will select''' Rupee.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>> '''Sales Type/Price List field'''>>
Narration
| style="border:1pt solid #000000;padding:0.097cm;"| In''' '''the''' Sales Type/Price List '''dropdown box, I will select the option''' wholesale.'''

Recall that we have created this '''Sales Type '''earlier.
|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Highlight with a red box

* '''Phone number''',
* '''Secondary phone number''' if any,
* '''Fax number''' and
* '''E-mail Id''' of the customer.
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Scroll down, again we are prompted to fill in the following details of the '''customer'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Pause the tutorial

Fill the following details:
* '''Phone number''',
* '''Secondary phone number''' if any,
* '''Fax number''' and
* '''E-mail Id''' of the customer.
Resume again after filling
| style="border:1pt solid #000000;padding:0.097cm;"|
|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Highlight with a red box

* '''Phone number''',
* '''Secondary phone number''' if any,
* '''Fax number''' and
* '''E-mail Id''' of the customer.

| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| I have filled these contact details for my customer.
Make sure that you give the correct '''Email-Id''' here when you fill out these details.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Sales''' bar on the right side>>

Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Scroll up, we can see the '''Sales''' column on the right hand side.

Fill out the '''Discount, Credit''', and other conditions applicable for that '''Customer'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point>> '''details''' which are already filled>>
| style="border:1pt solid #000000;padding:0.097cm;"| I will keep the default settings, as it is.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>> '''Add''' '''New''' '''Customer '''>>

| style="border:1pt solid #000000;padding:0.097cm;"| Scroll down, then click on the '''Add''' '''New''' '''Customer''' button to save these changes.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Highlight with a red box'''

'''“A new Customer has been added.”'''
| style="border:1pt solid #000000;padding:0.097cm;"| The confirmation message shows we have saved the details for our new '''Customer'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Highlight with a red box

'''A default Branch has been automatically created, please check default Branch values by using link below. '''
| style="border:1pt solid #000000;padding:0.097cm;"| We can also see another message which shows that the default '''Branch '''is also added.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration

Click'''>> Update Customer >>'''
| style="border:1pt solid #000000;padding:0.097cm;"| First, we need to apply these changes for the new '''Sales''' '''Entry'''.
Scroll down and click on the''' Update Customer '''button.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the''' '''message bar

'''Customer has been updated.'''
| style="border:1pt solid #000000;padding:0.097cm;"| The success message indicates that we have updated the customer.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click''' >> Back '''option'''>>'''
| style="border:1pt solid #000000;padding:0.097cm;"| Again, scroll down to click on the '''Back''' option, to return back to the '''Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Now, let us see whether the default '''Branch''' is added or not.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Customer Branches'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Customer Branches '''option'''.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the table showing new '''Customer Branch'''
| style="border:1pt solid #000000;padding:0.097cm;"| We can see that a default '''Branch''' has been added to the '''Customer'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Edit''' icon

Click>> '''Update''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| By clicking on the '''Edit '''icon, we can make changes in the given entry.

Scroll down, click on the '''Update''' button to save this change.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the message

'''Selected customer branch has been updated.'''
| style="border:1pt solid #000000;padding:0.097cm;"| The '''Branch''' gets updated and the success message appears at the top.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>> '''Back''' option>>
| style="border:1pt solid #000000;padding:0.097cm;"| Scroll down to click on the '''Back''' option, to return back to the '''FrontAccounting '''interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Show the Flowchart Step-III

Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Now, all the required setup has been done.

And we are ready to make a '''Sales Quotation Entry.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Return back to the '''Frontaccounting''' interface.
| style="border:1pt solid #000000;padding:0.097cm;"| Switch back to the '''Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>> '''Sales Quotation Entry''' option>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Sales Quotation Entry'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >> '''Customer''' text box>>

Narration
| style="border:1pt solid #000000;padding:0.097cm;"| You can see the drop down box with the '''Customer''' name and other related information.

This is because we had already updated the details in''' Add and Manage Customers'''.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| So, let us make a '''Sales Quotation Entry'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click''' >> Item Description '''dropdown menu'''>>'''

Point to the''' Item Code 45'''
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Item Description '''dropdown menu''', '''select''' Item '''as''' Cement.'''

Recall, that we have created the '''Item''' '''code '''as '''45 '''for''' Cement''' in an earlier tutorial.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Quantity '''field>> '''150'''
| style="border:1pt solid #000000;padding:0.097cm;"| In the''' Quantity '''field''', '''I will type '''150 '''as the quantity.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Highlight '''Price before tax '''
| style="border:1pt solid #000000;padding:0.097cm;"| It is possible that you have a slightly different text here

instead of '''Price before tax.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Highlight with red box
| style="border:1pt solid #000000;padding:0.097cm;"| Depending on the variation in the Frontaccounting version, you may see some difference in the calculation also.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>'''Price before Tax'''>> '''1500'''
| style="border:1pt solid #000000;padding:0.097cm;"| So, here in the '''Price before Tax''' field, I will type the '''Price''' as '''1500.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>> '''Discount''' field>> 0.10%
| style="border:1pt solid #000000;padding:0.097cm;"| If you want to give discount to the '''customer''', type the percentage in the '''Discount''' field.

I will give discount of '''0.10 % '''to my customer'''.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>> '''Add''' '''item''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| Now, to save the entry, click on '''Add''' '''Item''' button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Tax 5%'''field>>
| style="border:1pt solid #000000;padding:0.097cm;"| Here you can see the '''Amount Total''' against the '''Sales Order''' is included with the tax of 5%.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point''' '''to''' Shipping Charge'''

| style="border:1pt solid #000000;padding:0.097cm;"| Note here that '''Shipping Charge''' field is to add charges against '''shipment''' to the customer.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the >> '''Shipping''' '''Charge''' field>> '''10000'''
| style="border:1pt solid #000000;padding:0.097cm;"| So, in the '''Shipping''' '''Charge''' field, I will type '''Rs. 10000.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Update''' button.
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Update''' button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>''' Sub-Total''' and '''Amount Total''' '''Balance''' >>
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the '''Sub-total''' and the '''Amount Total.'''

The balance has been increased by '''Rs 10,000''' and the total amount now is '''2,46,013.75'''

('''Two Lakhs Forty Six Thousand Thirteen point seventy five)'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click '''Place''' '''Order''' button
Point to the message bar
'''“Order# 1 has been entered.”'''
| style="border:1pt solid #000000;padding:0.097cm;"| Scroll down, save these changes, click on the '''Place''' '''Quotation''' button.

The success message shows that the quotation has been placed.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration

Point to the''' Sales Order Entry'''.
| style="border:1pt solid #000000;padding:0.097cm;"| Now, we need to place an order against this quotation.

So, the next step is to make a '''Sales Order Entry'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Switch back to the '''Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the option Make a Sales Order Against This Quotation.
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the option '''Make Sales Order Against This Quotation.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| New window opens for '''Sales''' '''Order''' '''Entry'''
| style="border:1pt solid #000000;padding:0.097cm;"| A window opens for '''Sales Order Entry.'''
The item description details can be seen here.

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Place''' '''Order''' button.

Point to a message as

'''Order#1 has been entered'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Scroll down, click on the '''Place Order''' button.

The confirmation message says that we have successfully saved this information.
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Highlight the '''options '''with red box >>

* '''View This Order'''
* '''Print This Order'''
* '''Email This Order'''
* '''Make Delivery Against This Order'''
* '''Work Order Entry'''
* '''Enter a New Order'''
* '''Back'''
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| We can also see the various options:

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Narration

Point to the '''Make''' '''Delivery''' option

| style="border:1pt solid #000000;padding:0.097cm;"| The next step is to '''Make a delivery'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Again, switch back to the '''Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Make Delivery Against This Order'''
| style="border:1pt solid #000000;padding:0.097cm;"| So, click on the option '''Make Delivery Against This Order. '''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| New window opens for '''Sales''' '''Delivery Items>>'''
| style="border:1pt solid #000000;padding:0.097cm;"| A window named '''Deliver Items for a Sales Order '''opens.

It shows us the details of the items to be delivered.
|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Process''' '''Dispatch''' button.

Point to a message as

'''Delivery#1 has been entered'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Scroll down, click on the '''Process Dispatch''' button.

The confirmation message shows that we have successfully made the entry for the delivery.
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Highlight the '''options '''with red box >>
* '''View This Delivery'''
* '''Print Delivery Note'''
* '''Email Delivery Note'''
* '''Print as Packing Slip'''
* '''Email as Packing Slip'''
* '''View the GL Journal Entries for this Dispatch '''
* '''Invoice This Delivery'''
* '''Select Another Order For Dispatch'''
* '''Back'''
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| We can now see the options:

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| This is the step-by-step procedure to make a '''Sales Entry.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Now, Let us check the status of the '''Sales Entry '''which is made.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the >>'''Sales Tab'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Sales Tab'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on Sales Order Inquiry panel under the '''Inquiries and Reports''' option.
Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Under '''Inquiries''' and '''Reports''' panel, we see '''Sales Order Inquiry''' option.
This option is to make an inquiry against the '''Sales Order''' entry being made.
Click on it.
|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Point to the table of the Sales order Entry
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the details of this entry in the table given here.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Narration
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Let us summarize.
|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| '''Slide Number 2a'''
'''Learning Objectives '''
| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial, we have learnt to set-up:

* '''Sales Types'''
* '''Sales Persons'''
* '''Sales Areas'''
* '''Add and manage Customers and Branches'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 2b'''

'''Learning Objectives '''
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| We have also learnt to make:
* '''Sales Quotation Entry''' 

* '''Sales Order Entry''' 

* '''Make Delivery''' 

* '''Sales Order Inquiry'''
|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| '''Slide 6'''

'''Assignment'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| As an''' Assignment'''

* Add a new '''Customer''' for Sales, using '''Add and Manage Customer '''option'''.'''

* Create a new '''Sales Quotation''' '''Entry'''.
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide''' '''Number''' '''7'''

'''Acknowledgement'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Acknowledgement'''

This video summarizes the Spoken Tutorial project.

Please download and watch it.
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide Number 8'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| We conduct workshops using Spoken Tutorials and give Certificates.
For more information, please contact us.
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide Number 9'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India.
This tutorial has been contributed by '''Sheetal''' '''Prabhu''' from '''IIT Bombay'''.

Thank you for joining.
|}

FrontAccounting/C2/Items-and-Inventory/English

2016-07-11T12:07:10Z

Sheetal:

'''Title of the Script :''' '''Items and Inventory''' '''in FrontAccounting'''
'''Author: Sheetal Prabhu'''
'''Keywords: Items, Inventory, Units of Measure, Item Category, Sales Pricing'''

{| style="border-spacing:0;"
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.80cm;"| <center>'''Visual Cue'''</center>
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.80cm;"| <center>'''Narration'''</center>

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 1'''

'''Title Slide'''
| style="border:1pt solid #000000;padding:0.097cm;"| Hello everyone,

Welcome to this tutorial on''' Items & Inventory in FrontAccounting.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 2'''

| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial, we will learn to set:

* '''Units of Measure'''
* '''Items'''
* '''Item Category '''and
* '''Sales Pricing '''
|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 3'''

'''System Requirements'''
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| To record this tutorial, I am using

* '''Ubuntu Linux''' OS version 14.04 
* '''FrontAccounting''' version 2.3.25
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 4 '''
'''Pre -requisites'''
| style="border:1pt solid #000000;padding:0.097cm;"| To practise this tutorial you should have

* Knowledge of Higher Secondary Commerce or

* Knowledge of Accounting
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Before we start let us understand the meaning of '''Items'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 5'''

'''What is Items?'''

| style="border:1pt solid #000000;padding:0.097cm;"|
* '''Items '''are the things which you can buy or sell in the business.

* We have to keep a record that lists key information about an '''inventory item'''.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 6'''

'''What is Inventory?'''
| style="border:1pt solid #000000;padding:0.097cm;"| Now, let us see the meaning of '''Inventory'''.

It is a complete listing of
* Stock in hand,
* Work in progress,
* Raw Materials and
* Finished goods in hand.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us start by opening the''' Frontaccounting''' interface.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' browser''' >>'''localhost/account''' >> Press '''Enter'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the browser.

Type''' localhost/account'''

and press''' Enter.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Enter''' Username '''and''' Password''' >>

Click on the '''Login''' button
| style="border:1pt solid #000000;padding:0.097cm;"| The''' login''' page appears.

Here, type the '''username''' as''' admin''' and the '''password'''.

Click on '''Login''' button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration

Point and click on the >>''' Items and Inventory '''Tab>>
| style="border:1pt solid #000000;padding:0.097cm;"| '''Frontaccounting''' window opens.

Click on the '''Items and Inventory''' tab.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the page and various panels.
| style="border:1pt solid #000000;padding:0.097cm;"| The page opens, and we can see various panels.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the''' Transactions '''panel.
| style="border:1pt solid #000000;padding:0.097cm;"| Under '''Transaction''' panel, we can see the options:

* '''Inventory Location Transfers '''and
* '''Inventory Adjustments'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Inquiries and Reports'''

Point to the options under''' Inquiries and Reports.'''
| style="border:1pt solid #000000;padding:0.097cm;"| '''Inquiries and Reports '''panel is used for making reports and inquiries.

Here, we have the options:

* '''Inventory Item Movements'''
* '''Inventory Item Status '''and
* '''Inventory Reports'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Maintenance''' panel.

* '''Items'''
* '''Units of Measure'''
* '''Item Categories'''

| style="border:1pt solid #000000;padding:0.097cm;"| '''Maintenance''' panel is used for setup of '''Items '''and '''Inventory''' details.

To do the setup, we have to make use of the following options:

* '''Items'''
* '''Units of Measure''' and
* '''Item Categories'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Pricing and Costs''' Panel

Point the option under '''Pricing and Costs''' panel
| style="border:1pt solid #000000;padding:0.097cm;"| '''Pricing '''and''' Cost '''panel''' '''is used for selecting the pricing level of '''items '''or '''inventory'''.

For this, we have to use the option:

* '''Sales Pricing'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us see how to set '''Units of Measure.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Units of Measure'''
| style="border:1pt solid #000000;padding:0.097cm;"| '''Units of Measure''' option has to be specified for each '''Item.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 7'''
'''Units of Measure''' chart

| style="border:1pt solid #000000;padding:0.097cm;"| Here, we can see the chart which represents the '''Units of Measure'''.
The chart shows:

* '''Physical quantity measured'''
* '''Base unit''' and
* '''SI''' abbreviation
|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Point to the '''substance''' under physical quantity measured.

Point to the '''Scale''' under physical quantity measured.
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| We can see the '''Base unit''' of a substance is '''mole''' and the '''SI''' unit abbreviation is '''mol'''.

Likewise, base unit of '''scale''' is '''meter''' and the abbreviation is '''m.'''
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Return back to the '''Frontaccounting''' interface.
| style="border:0.75pt solid #000000;padding:0.106cm;"| Now, switch back to the '''Frontaccounting''' interface.

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the''' Units of Measure''' option.
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on '''Units of Measure''' option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Fill in the appropriate fields:

* '''Unit Abbreviation'''
* '''Descriptive Name'''
* '''Decimal Places'''

| style="border:1pt solid #000000;padding:0.097cm;"| Here, we are prompted to fill in all the necessary information pertaining to the '''Units of Measure.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Pause the tutorial here and fill in all the details

* '''Unit Abbreviation'''
* '''Descriptive Name'''
* '''Decimal Places'''
Resume the tutorial
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"|

|-
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| Point to the filled boxes

* '''Unit Abbreviation'''
* '''Descriptive Name'''
* '''Decimal Places'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| I have filled these details here.

Pls fill the details likewise.

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| Click>> '''Add new'''>> button

Point to the message prompted

'''“New unit has been added.”'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the '''Add''' '''new''' button to '''add''' this '''unit'''.

The pop up message shows that we have successfully added a new '''unit'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Highlight with red box showing the entry updated in the table.
| style="border:0.75pt solid #000000;padding:0.106cm;"| We can also see the table with the updated entry.

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Back''' option.
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us now set the '''Items.'''

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the''' Items '''option under '''Maintenance '''panel.
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Items''' under '''Maintenance''' panel.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Dropdown box'''>>

Narration
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| You may see the default '''Items''' in the list.

We can also create a new '''Item''' as required.

I will demonstrate.

|-
| style="background-color:#ffffff;border:0.75pt solid #000000;padding:0.106cm;"| Fill in the appropriate fields:

* '''Item Code'''
* '''Name'''
* '''Description'''
* '''Components'''
* '''Item tax type'''
* '''Item type'''
* '''Units of Measure'''

| style="background-color:#ffffff;border:0.75pt solid #000000;padding:0.106cm;"| Here, we are prompted to fill in all the necessary information pertaining to the '''items'''.

|-
| style="background-color:#ffffff;border:0.75pt solid #000000;padding:0.106cm;"| Pause the tutorial here and fill in all the details

* '''Item Code'''
* '''Name'''
* '''Description'''
* '''Components'''
* '''Item tax type'''
* '''Item type'''
* '''Units of Measure'''

Resume the tutorial
| style="border:0.75pt solid #000000;padding:0.106cm;"|

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Highlight with a red box

* '''Item Code'''
* '''Name'''
* '''Description'''
* '''Components'''
* '''Item tax type'''
* '''Item type'''
* '''Units of Measure '''

| style="border:0.75pt solid #000000;padding:0.106cm;"| I have filled these details here.

Pls fill the details likewise.

Make sure that you give the unique code for each '''item''' you fill.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>''' Insert New Item''' button>>
Point to the message prompted

'''“A new item has been added.”'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Scroll down.

And then click on the '''Insert New Item''' button.

The pop-up message shows that we have successfully added a new '''item'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the Dropdown box showing the added new item in the list.
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the dropdown box, we can see the new '''item''' is added.

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Back''' option.
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Scroll down.

And click on the '''Back''' option to return back to the '''Frontaccounting''' interface.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration

Click on the Item Categories option.
| style="border:1pt solid #000000;padding:0.097cm;"| Let us now set the '''Item''' '''Categories '''to which '''item''' belongs.

Click on it.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Item Category''' option
*
** '''Item tax type, '''
** '''Item Type and '''
** '''Units of Measure.'''
| style="border:1pt solid #000000;padding:0.097cm;"| Scroll down to see the details.
We have to create our own '''Item category,''' which defines.
*
** '''Item tax type, '''
** '''Item Type and '''
** '''Units of Measure.'''

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Highlight with red box

* '''Category Name'''
* '''Item Tax Type'''
* '''Item Type'''
* '''Units of Measure'''
* '''Exclude from Sales'''
* '''Sales Account'''
* '''Inventory Account'''
* '''C.O.G.S Account'''
* '''Inventory Adjustments Account'''
* '''Item Assembly Costs Account'''

| style="border:1pt solid #000000;padding:0.097cm;"| Here, we are prompted to fill in all the necessary information pertaining to the '''Item Category'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Pause the tutorial,
* '''Category Name'''
* '''Item Tax Type'''
* '''Item Type'''
* '''Units of Measure'''
* '''Exclude from Sales'''
* '''Sales Account'''
* '''Inventory Account'''
* '''C.O.G.S Account'''
* '''Inventory Adjustments Account'''
* '''Item Assembly Costs Account'''
fill in all the details in the corresponding field.
Resume the tutorial
| style="border:1pt solid #000000;padding:0.097cm;"|

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Point the options in the''' Item Category.'''

* '''Category Name'''
* '''Item Tax Type'''
* '''Item Type'''
* '''Units of Measure'''
* '''Exclude from Sales'''
* '''Sales Account'''
* '''Inventory Account'''
* '''C.O.G.S Account'''
* '''Inventory Adjustment Account'''
* '''Item Assembly Costs Account'''
| style="border:1pt solid #000000;padding:0.097cm;"| I have filled these details here for-

* '''Category Name'''
* '''Item Tax Type'''
* '''Item Type'''
* '''Units of Measure'''
* '''Exclude from Sales'''
* '''Sales Account'''
* '''Inventory Account'''
* '''C.O.G.S Account'''
* '''Inventory Adjustment Account'''
* '''Item Assembly Costs Account'''
I will keep it as it is.

Pls fill the details likewise.

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Click on''' Add new '''button
Point to the message prompted

'''“A new item has been added.”'''

| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Add New''' button to save the entry made.

The pop up message shows that we have successfully added a new '''item'''.

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Point to the above table with the updated entry being made.
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the above table with the details updated here.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Back''' option.
| style="border:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Scroll down.

Click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us see the '''Sales''' '''Pricing'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point on the '''Sales Pricing''' option
| style="border:1pt solid #000000;padding:0.097cm;"| This option is used to assign '''sales prices''' to individual '''Sales item'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Sales Pricing''' under '''Pricing and Costs''' panel.
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Sales Pricing '''option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point and click on the dropdown box
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the dropdown box.

Select the '''item''' for which we want to assign the '''Sales Price'''.

I will demonstrate.

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Select the '''Item''' as '''cement''' from the dropdown box.
| style="border:1pt solid #000000;padding:0.097cm;"| I will select the '''item''' as '''Cement.'''

This is because we will use this '''item '''for Sales purpose in '''Sales in Frontaccounting.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>'''Currency'''>> dropdown box.

Select the '''Rupees''' option from the dropdown box
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Now, click on the '''Currency''' dropdown box.

I will select the currency as '''Rupees.'''
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>'''Sales Type'''>> dropdown box.

Select the drop down box showing the two options.

Narration Select >> '''Wholesale'''>> from the drop down box
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Sales Type''' dropdown box.
There are two options:

* '''Retail '''and
* '''Wholesale'''
How to setup the '''Sales Type''' option is explained in the '''Sales in Frontaccounting''' tutorial.

So, here I will select '''Wholesale'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>'''Price'''>> dropdown box.

Type the amount for the '''Item'''.
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Price''' field.
I will type the '''Price''' against the '''Item''' as '''5,000 per Kg.'''

|-
| style="background-color:#ffffff;border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on''' Add new '''button
Point to the message prompted

'''“The new price has been added.”'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Add''' '''New''' button.

The pop up message shows that we have successfully added a '''Sales price''' against the '''item Cement'''.

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Point to the above table with the updated entry being made.
| style="border:1pt solid #000000;padding:0.097cm;"| We can also see the table here which we have updated.

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Back''' option.
| style="border:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Narration
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Let us summarize.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide Number 8'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| In this tutorial, we have learnt to create,

* '''Units of Measure'''
* '''Items'''
* '''Item Category''' and
* '''Sales Pricing'''
|-
| style="border-top:0.75pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| '''Slide Number 9'''

'''Assignment'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| As an''' Assignment.'''

* Add a new '''item '''as''' Steel '''with an '''unique code 46 '''in the '''Items & Inventory''' tab.
* Create a new '''Item Category''' using the above added '''item'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide''' '''Number''' '''10'''

'''Acknowledgement'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Acknowledgement'''
This video summarizes the Spoken Tutorial project.
Please download and watch it.
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide Number 11'''

| style="border:0.75pt solid #000000;padding:0.106cm;"| We conduct workshops using Spoken Tutorials and give Certificates.

For more information, please contact us.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide Number 12'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India.
This tutorial has been contributed by Sheetal Prabhu from IIT Bombay.
Thank you for joining.
|}

FrontAccounting/C2/Items-and-Inventory/English

2016-07-08T09:18:20Z

Sheetal: Created page with "'''Title of the Script :''' '''Items and Inventory''' '''in FrontAccounting''' '''Author: Sheetal Prabhu''' '''Keywords: Items, Inventory, Units of Measure, Item Category, Sal..."

'''Title of the Script :''' '''Items and Inventory''' '''in FrontAccounting'''
'''Author: Sheetal Prabhu'''
'''Keywords: Items, Inventory, Units of Measure, Item Category, Sales Pricing'''

{| style="border-spacing:0;"
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.80cm;"| <center>'''Visual Cue'''</center>
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.80cm;"| <center>'''Narration'''</center>

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 1'''

'''Title Slide'''
| style="border:1pt solid #000000;padding:0.097cm;"| Hello everyone,

Welcome to this tutorial on''' Items & Inventory in FrontAccounting.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 2'''

| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial, we will learn to set:

* '''Units of Measure'''
* '''Items'''
* '''Item Category '''and
* '''Sales Pricing '''
|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 3'''

'''System Requirements'''
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| To record this tutorial, I am using

* '''Ubuntu Linux''' OS version 14.04 
* '''FrontAccounting''' version 2.3.25
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 4 '''
'''Pre -requisites'''
| style="border:1pt solid #000000;padding:0.097cm;"| To practise this tutorial you should have

* Knowledge of Higher Secondary Commerce or

* Knowledge of Accounting
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Before we start let us understand the meaning of '''Items'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 5'''

| style="border:1pt solid #000000;padding:0.097cm;"| '''What is Items?'''

* '''Items '''are the things which you can buy or sell in the business.

* We have to keep a record that lists key information about an inventory item.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 6'''

| style="border:1pt solid #000000;padding:0.097cm;"| Now, let us see the meaning of Inventory.
It is a complete listing of
* Stock in hand,
* Work in progress,
* Raw Materials and
* Finished goods in hand.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us start by opening the''' Frontaccounting''' interface.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' browser''' >>'''localhost/account''' >> Press '''Enter'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the browser, type''' localhost/account'''
and press''' Enter.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Enter''' Username '''and''' Password''' >>

Click on the '''Login''' button
| style="border:1pt solid #000000;padding:0.097cm;"| The''' login''' page appears.

Here, type the username as''' admin''' and the password.

Click on '''Login''' button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration

Point and click on the >>''' Items and Inventory '''Tab>>
| style="border:1pt solid #000000;padding:0.097cm;"| '''Frontaccounting''' window opens.

Click on the '''Items and Inventory''' tab.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the page and various panels.
| style="border:1pt solid #000000;padding:0.097cm;"| The page opens, and we can see various panels.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the''' Transactions '''panel.
| style="border:1pt solid #000000;padding:0.097cm;"| Under '''Transaction''' panel, we can see the options:

* '''Inventory Location Transfers '''and
* '''Inventory Adjustments'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Inquiries and Reports'''

Point to the options under''' Inquiries and Reports.'''
| style="border:1pt solid #000000;padding:0.097cm;"| '''Inquiries and Reports '''panel is used for making reports and inquiries.

Here, we have the options:

* '''Inventory Item Movements'''
* '''Inventory Item Status '''and
* '''Inventory Reports'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Maintenance''' panel.

* '''Items'''
* '''Units of Measure'''
* '''Item Categories'''

| style="border:1pt solid #000000;padding:0.097cm;"| '''Maintenance''' panel is used for setup of '''Items '''and '''Inventory''' details.

To do the setup, we have to make use of the following options:

* '''Items'''
* '''Units of Measure''' and
* '''Item Categories'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Pricing and Costs''' Panel

Point the option under '''Pricing and Costs''' panel
| style="border:1pt solid #000000;padding:0.097cm;"| '''Pricing '''and''' Cost '''panel''' '''is used for selecting the pricing level of '''items '''or '''inventory'''.

For this, we have to use the option:

* '''Sales Pricing'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us see how to set '''Units of Measure.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Units of Measure'''
| style="border:1pt solid #000000;padding:0.097cm;"| '''Units of Measure''' option has to be specified for each '''Item.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 7'''
'''Units of Measure''' chart

| style="border:1pt solid #000000;padding:0.097cm;"| Here, we can see the chart which represents the '''Units of Measure'''.
The chart shows:

* '''Physical quantity measured'''
* '''Base unit and '''
* '''SI abbreviation'''
|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Point to the '''substance''' under physical quantity measured.

Point to the '''Scale''' under physical quantity measured.
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| We can see the '''Base unit''' of a substance is '''mole''' and the SI unit abbreviation is '''mol'''.

Likewise, base unit of '''scale''' is '''meter''' and the abbreviation is '''m.'''
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Return back to the '''Frontaccounting''' interface.
| style="border:0.75pt solid #000000;padding:0.106cm;"| Now, switch back to the '''Frontaccounting''' interface.

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the''' Units of''' '''Measure''' option.
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on '''Units of Measure''' option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Fill in the appropriate fields:

* '''Unit Abbreviation'''
* '''Descriptive Name'''
* '''Decimal Places'''

| style="border:1pt solid #000000;padding:0.097cm;"| '''Here, we are prompted to fill in all the necessary information pertaining to the Units of Measure.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Pause the tutorial here and fill in all the details

* '''Unit Abbreviation'''
* '''Descriptive Name'''
* '''Decimal Places'''
Resume the tutorial
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"|

|-
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| Point to the filled boxes

* '''Unit Abbreviation'''
* '''Descriptive Name'''
* '''Decimal Places'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| I have filled these details here.

Pls fill the details likewise.

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| Click>> '''Add new'''>> button

Point to the message prompted

'''“New unit has been added.”'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the '''Add''' '''new''' button to '''add''' this unit.

The pop up message shows that we have successfully added a new unit.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Highlight with red box showing the entry updated in the table.
| style="border:0.75pt solid #000000;padding:0.106cm;"| We can also see the table with the updated entry.

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Back''' option.
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us now set the '''Items.'''

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the''' Items '''option under '''Maintenance '''panel.
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Items''' under '''Maintenance''' panel.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Dropdown box'''>>

Narration
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| You may see the default '''Items''' in the list.

We can also create a new '''Item''' as required.

I will demonstrate.

|-
| style="background-color:#ffffff;border:0.75pt solid #000000;padding:0.106cm;"| Fill in the appropriate fields:

* '''Item Code'''
* '''Name'''
* '''Description'''
* '''Components'''
* '''Item tax type'''
* '''Item type'''
* '''Units of Measure'''

| style="background-color:#ffffff;border:0.75pt solid #000000;padding:0.106cm;"| '''Here, we are prompted to fill in all the necessary information pertaining to the items.'''

|-
| style="background-color:#ffffff;border:0.75pt solid #000000;padding:0.106cm;"| Pause the tutorial here and fill in all the details

* '''Item Code'''
* '''Name'''
* '''Description'''
* '''Components'''
* '''Item tax type'''
* '''Item type'''
* '''Units of Measure'''

Resume the tutorial
| style="border:0.75pt solid #000000;padding:0.106cm;"|

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Highlight with a red box

* '''Item Code'''
* '''Name'''
* '''Description'''
* '''Components'''
* '''Item tax type'''
* '''Item type'''
* '''Units of Measure '''

| style="border:0.75pt solid #000000;padding:0.106cm;"| I have filled these details here.

Pls fill the details likewise.

Make sure that you give the unique code for each item you fill.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>''' Insert New Item''' button>>
Point to the message prompted

'''“A new item has been added.”'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Scroll down and then click on the '''Insert New Item''' button.

The pop-up message shows that we have successfully added a new item.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the Dropdown box showing the added new item in the list.
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the dropdown box, we can see the new '''item''' is added.

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Back''' option.
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Scroll down and click on the '''Back''' option to return back to the '''Frontaccounting''' interface.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration

Click on the Item Categories option.
| style="border:1pt solid #000000;padding:0.097cm;"| Let us now set the '''Item''' '''Categories '''to which '''item''' belongs.

Click on it.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''Item Category''' option
*
** '''Item tax type, '''
** '''Item Type and '''
** '''Units of Measure.'''
| style="border:1pt solid #000000;padding:0.097cm;"| Scroll down to see the details.
We have to create our own '''Item category,''' which defines.
*
** '''Item tax type, '''
** '''Item Type and '''
** '''Units of Measure.'''

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Highlight with red box

* '''Category Name'''
* '''Item Tax Type'''
* '''Item Type'''
* '''Units of Measure'''
* '''Exclude from Sales'''
* '''Sales Account'''
* '''Inventory Account'''
* '''C.O.G.S Account'''
* '''Inventory Adjustments Account'''
* '''Item Assembly Costs Account'''

| style="border:1pt solid #000000;padding:0.097cm;"| Here, we are prompted to fill in all the necessary information pertaining to the '''Item Category'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Pause the tutorial,
* '''Category Name'''
* '''Item Tax Type'''
* '''Item Type'''
* '''Units of Measure'''
* '''Exclude from Sales'''
* '''Sales Account'''
* '''Inventory Account'''
* '''C.O.G.S Account'''
* '''Inventory Adjustments Account'''
* '''Item Assembly Costs Account'''
fill in all the details in the corresponding field.
Resume the tutorial
| style="border:1pt solid #000000;padding:0.097cm;"|

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Point the options in the''' Item Category.'''

* '''Category Name'''
* '''Item Tax Type'''
* '''Item Type'''
* '''Units of Measure'''
* '''Exclude from Sales'''
* '''Sales Account'''
* '''Inventory Account'''
* '''C.O.G.S Account'''
* '''Inventory Adjustment Account'''
* '''Item Assembly Costs Account'''
| style="border:1pt solid #000000;padding:0.097cm;"| I have filled these details here for-

* '''Category Name'''
* '''Item Tax Type'''
* '''Item Type'''
* '''Units of Measure'''
* '''Exclude from Sales'''
* '''Sales Account'''
* '''Inventory Account'''
* '''C.O.G.S Account'''
* '''Inventory Adjustment Account'''
* '''Item Assembly Costs Account'''
I will keep it as it is.

Pls fill the details likewise.

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Click on''' Add new '''button
Point to the message prompted

'''“A new item has been added.”'''

| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Add''' '''New''' button to save the entry made.

The pop up message shows that we have successfully added a new unit.

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Point to the above table with the updated entry being made.
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the above table with the details updated here.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Back''' option.
| style="border:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Scroll down, click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us see the '''Sales''' '''Pricing'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point on the '''Sales Pricing''' option
| style="border:1pt solid #000000;padding:0.097cm;"| This option is used to assign '''sales prices''' to individual '''sales''' '''item'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Sales Pricing''' under '''Pricing and Costs''' panel.
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Sales Pricing '''option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point and click on the dropdown box
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the dropdown box.

Select the '''item''' for which we want to assign the Sales Price.

I will demonstrate.

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Select the '''Item''' as '''cement''' from the dropdown box.
| style="border:1pt solid #000000;padding:0.097cm;"| I will select the Item as '''Cement.'''

This is because we will use this '''item '''for Sales purpose in next tutorial named '''Sales in Frontaccounting.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>'''Currency'''>> dropdown box.

Select the '''Rupees''' option from the dropdown box
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Now, click on the '''Currency''' dropdown box.

I will select the currency as '''Rupees.'''
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>'''Sales Type'''>> dropdown box.

Select the drop down box showing the two options.

Narration Select >> '''Wholesale'''>> from the drop down box
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Sales Type''' dropdown box.
There are two options:

* '''Retail '''and
* '''Wholesale'''
How to setup the '''Sales''' '''Type''' option is explained in the '''Sales in Frontaccounting''' tutorial.
So, here I will select '''Wholesale'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>'''Price'''>> dropdown box.

Type the amount for the '''Item'''.
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Price''' field.
I will type the '''Price''' against the '''Item''' as '''5,000 per Kg.'''

|-
| style="background-color:#ffffff;border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on''' Add new '''button
Point to the message prompted

'''“The new price has been added.”'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Add''' '''New''' button.
The pop up message shows that we have successfully added a sales price against the '''item Cement'''.

|-
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Point to the above table with the updated entry being made.
| style="border:1pt solid #000000;padding:0.097cm;"| We can also see the table here which we have updated.

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Back''' option.
| style="border:1pt solid #000000;padding:0.097cm;"| <nowiki><<PAUSE>></nowiki>

Click on the '''Back''' option to return back to the '''Frontaccounting''' interface.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Narration
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:0.75pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Let us summarize.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide Number 8'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| In this tutorial, we have learnt to create,

* '''Units of Measure'''
* '''Items'''
* '''Item Category'''
* '''Sales Pricing'''
|-
| style="border-top:0.75pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| '''Slide Number 9'''

'''Assignment'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| As an''' Assignment.'''

* Add a new '''item '''as''' Steel '''with an '''unique''' '''code 46 '''in the '''Items''' '''& Inventory''' tab.
* Create a new '''Item Category''' using the above added '''item'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide''' '''Number''' '''10'''

'''Acknowledgement'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Acknowledgement'''
This video summarizes the Spoken Tutorial project.
Please download and watch it.
|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide Number 11'''

| style="border:0.75pt solid #000000;padding:0.106cm;"| We conduct workshops using Spoken Tutorials and give Certificates.

For more information, please contact us.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide Number 12'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India.
This tutorial has been contributed by Sheetal Prabhu from IIT Bombay.
Thank you for joining.
|}

FrontAccounting/C2/Banking-and-General-Ledger/English

2016-04-04T12:46:15Z

Sheetal:

'''Title of the Script : Banking and General Ledger in FrontAccounting'''

'''Author: Sheetal Prabhu'''

'''Keywords: GL Classes, Groups, Accounts, Journal Entry, Balance sheet, void a transaction'''

{| style="border-spacing:0;"
| style="background-color:#990099;border:1pt solid #000000;padding:0.097cm;"| <center>'''Visual Cue'''</center>
| style="background-color:#990099;border:1pt solid #000000;padding:0.097cm;"| <center>'''Narration'''</center>

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 1'''

'''Title Slide'''
| style="border:1pt solid #000000;padding:0.097cm;"| Welcome to this tutorial on,''' Banking and General Ledger in Front Accounting'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 2a'''

'''Learning Objectives'''

In this tutorial,we will learn to create

* General Ledger Classes
* General Ledger Groups
* General Ledger Accounts

| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial,we will learn to create

* General Ledger Classes
* General Ledger Groups
* General Ledger Accounts

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 2b'''

'''Learning Objectives'''

Also, we will learn to :

* Pass a Journal Entry
* See the reflection in Balance sheet
* Void a transaction

| style="border:1pt solid #000000;padding:0.097cm;"| Also, we will learn to :

* Pass a '''Journal Entry'''
* See the reflection in '''Balance sheet '''and
* How to '''void a transaction'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 3'''

'''System Requirements'''

* '''Ubuntu Linux''' OS version 14.04
* '''FrontAccounting''' version 2.3.24

| style="border:1pt solid #000000;padding:0.097cm;"| To record this tutorial, I am using

* '''Ubuntu Linux '''OS version 14.04
* '''FrontAccounting '''version 2.3.24

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 4'''

'''Pre -requisites'''

To practise this tutorial, you must be familiar with:

* Principles of Book-keeping
* Set up an '''Organisation/Company''' in '''FrontAccounting'''

If not, for relevant '''FrontAccounting''' tutorials please visit http://spoken-tutorial.org
| style="border:1pt solid #000000;padding:0.097cm;"| To practise this tutorial, you must be familiar with:

* Principles of Book-keeping
* Set-up of an '''Organisation/Company''' in '''FrontAccounting'''

If not, for relevant '''FrontAccounting''' tutorials please visit our website.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us start by opening the''' FrontAccounting interface.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' browser''' >>'''localhost/account''' >> Press '''Enter'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the browser, type''' localhost/account '''and press''' Enter.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration

| style="border:1pt solid #000000;padding:0.097cm;"| The''' login''' page appears.

Recall that during installation, we had created''' admin''' user.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Enter''' Username = admin '''and '''Password''' '''<nowiki>= spoken</nowiki>'''>>''' Click''' on login
| style="border:1pt solid #000000;padding:0.097cm;"| So, here type the username as''' admin''' and the password.

Then click on''' Login''' button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to>>''' Frontaccounting''' >> page

Click>>''' Banking and Ledger'''>> tab
| style="border:1pt solid #000000;padding:0.097cm;"| The''' FrontAccounting''' window opens.

Click on''' Banking and General Ledger''' tab.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Point to''' options of''' Banking and General Ledger'''
| style="border:1pt solid #000000;padding:0.097cm;"| We can see various options under this tab, such as:

* '''Payments'''
* '''Deposits'''
* '''Journal Entry''' etc.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Before we start with any transaction, we need to set the '''Charts of Accounts.'''

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| '''Slide 5'''

'''Charts of Accounts'''

| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| * The''' Charts of Accounts''' within FrontAccounting is defined by''' Type''',''' Class''',''' Group''' and''' Account'''. 

* All '''transactions''' are charged to an''' Account''',''' Group''',''' Classes''' 

* These are used to group '''transactions''' for''' reporting purposes'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Narration'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Switch back to '''FrontAccounting''' interface.

|-
| style="border-top:0.75pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| Point to>>''' Maintenance''' bar>>

* '''GL Accounts'''
* '''GL Account Groups'''
* '''GL Account Classes'''

| style="border:0.75pt solid #000000;padding:0.106cm;"| We can see the options under '''Maintenance''' bar as:

* '''GL Accounts'''
* '''GL Account Groups'''
* '''GL Account Classes'''
in this''' '''tab'''.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the >> '''Gl Account, Gl Groups and GL Account Classes>>'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| We need to set these options.

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| '''Slide 6'''

'''Why''' '''GL Accounts, Groups''' and''' Class?'''

* '''Account''' belongs to a '''Group''' and 

* '''Group''' belongs to '''Class''' 

* It depends upon how to present the '''Balance''' '''Sheet '''and '''Profit and Loss A/c''' statements

| style="border:0.75pt solid #000000;padding:0.106cm;"| In '''FrontAccounting''',
* '''Account''' belongs to a '''Group''' and 

* '''Group''' belongs to '''Class''' 

* It depends upon how to present the '''Balance''' '''Sheet''' and '''Profit and Loss A/c''' statements

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| Point to>>''' GL Account Classes'''>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Here, GL Accounts Classes are the initial stage that need to be set first.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''GL Accounts Classes'''>>
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:0.75pt solid #000000;border-right:0.75pt solid #000000;padding:0.106cm;"| Let us see the '''GL Accounts Classes.'''

|-
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click>>''' GL Account Classes '''>>

Point to the Class ID and the Class type
| style="background-color:#ffffff;border:1pt solid #000000;padding:0.097cm;"| Here, by''' '''default the '''Class Type''' and '''Class Name'''

have been defined as:

# '''Assets'''
# '''Liabilities'''
# '''Income'''
# '''Expense'''

Also, you can see the''' Class ID is set '''for''' '''each''' Class Type.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Narration'''
| style="border:1pt solid #000000;padding:0.097cm;"| You will need to set this''' class''' before setting the''' Account Groups.'''

I will''' demonstrate '''how to do this'''.'''

|-
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| Click >>'''Class''' '''ID''' field >>

Type''' 5'''
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:0.75pt solid #000000;border-right:0.75pt solid #000000;padding:0.106cm;"| Here, you need to add a new''' Class ID '''that is not already there.

So, I will type''' 5 '''as''' '''the new''' Class ID.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Class Name''' field>>
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| In the '''Class''' '''Name''' field, type a new '''Class''' '''Name. '''I will type the name as '''Equity'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Class Type field >>'''

Show the dropdown box and the options

Narration
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the''' Class Type''' drop down box.

You can see the default list:

* '''Assets'''
* '''Liabilities'''
* '''Equity'''
* '''Income'''
* '''Cost of Goods Sold'''
* '''Expense'''

'''FrontAccounting''' follows this '''Class''' '''Type''' to present in the '''Balance''' '''Sheet'''.
|-
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| Select the Class type as '''Equity'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Select the '''Class Type''' as '''Equity'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Add new''' button>>

Point to the message which appears
| style="border-top:0.75pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on '''Add new''' button.

We can see a message appears and it says-

''''New account class has been added''''

|-
| style="border-top:1pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| Point to the''' Equity status''' >> GL Account Classes

Point >> Class type drop down box>>

Point >> the Panel where the Equity shows in the third level>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Here, you can see the new '''Class “Equity”''' has been added to the third row.

This is because, in the default '''Class Type,''' '''Equity''' is on the third hierarchy level.

So, whenever you add a new '''Class''', it takes the default place of the '''Class''' '''Type'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' Banking and General Ledger tab'''
| style="border-top:0.75pt solid #000000;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Now, let us see how to add''' GL Groups.'''

Go to the''' Banking and General Ledger '''tab'''.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' GL Groups''' >>
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the''' GL Account Groups'''.

|-
| style="border-top:1pt solid #000000;border-bottom:0.75pt solid #000000;border-left:1pt solid #000000;border-right:0.75pt solid #000000;padding:0.097cm;"| Point to the >>''' GL Group Name List''' >>

Point to the >>'''Group ID''' list>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| We can see the default '''Group Name,''' which shows '''GL Account Groups''' under the '''Class'''.

You can also see the '''Group ID''', set according to the '''Class'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Narration'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| A unique '''Class''' '''ID''' has to be added to each '''Group''' '''Name'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the >>Group ID list>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| In the '''Group ID '''field''', '''I will type the new''' Group ID '''as''' 12.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> Group Name field>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| In the '''Name''' field,''' '''I will type''' Fixed Assets '''as the''' Group Name.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Click>> Subgroup of dropdown menu>>'''

'''Point>> Subgroup of field>>'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Here, I will keep this field as '''None.'''

This is because, the''' Group Name “Fixed Assets” '''does not belong to any '''subgroup''' that is already available.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> Class dropdown box >> select''' Assets'''

| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the '''Class '''drop down box.

According to the''' Charts of Accounts, Fixed Assets '''comes under the''' class''' of''' Assets.'''

Here, I will select''' Assets''' as the''' Class.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> Add New button >>

Point to the message which appears
| style="border:0.75pt solid #000000;padding:0.106cm;"| To save these changes,''' '''click on '''Add new '''button'''.'''

We can see an error message that says -

'''“This account Group ID is already in use”.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the existing code 12

Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| This means that the''' Account Group ID 12 '''is repeated.

Now''', '''let us enter another number''' '''which is '''unique.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Type>> '''Group ID 13'''>>

Click>> Add New button>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Let me type the '''Group ID '''as''' 13.'''

Click on''' Add new '''button.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the>> '''message bar'''>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| This time we can see a message that says -

'''“New account type has been added.”'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Point to the newly added Group Name'''

| style="border:0.75pt solid #000000;padding:0.106cm;"| The new''' Group Name '''is added '''randomly '''within the '''class “Assets”.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| Likewise, you can add your own '''Group Name'''.

<nowiki><<PAUSE>></nowiki>

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to '''Banking and General Ledger''' tab

| style="border:0.75pt solid #000000;padding:0.106cm;"| Now, let us see how to add '''GL Accounts.'''

Click on the '''Banking and General Ledger''' tab.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>'''GL Accounts''' >>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Let us click on''' GL Accounts.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Account Code''' field>>

Point to the '''Account Code''' field
| style="border:0.75pt solid #000000;padding:0.106cm;"| Here also, you need to type a unique '''code'''.

In the''' Account Code '''field, I will type''' 1100 '''as the code.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Account Name''' field>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the '''Account Name''' field.

I will type the''' Account Name '''as''' “Land and Building”.'''

You can give any name of your choice.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click >> '''Account Group''' field>>

Select the '''Fixed''' '''Assets''' '''Account''' '''Group'''>>

Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| In the '''Account Group''' drop down box, I will select the '''Account Group''' as '''Fixed Assets.'''

The '''Account''' '''Name''', '''Land & Building''' has to come under the '''Group Fixed Assets''' as per the '''Charts of Accounts.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Account''' '''status''' field >>
| style="border:0.75pt solid #000000;padding:0.106cm;"| So here, click on the '''Account status '''drop down menu.

Select the '''status''' as''' Active.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Click>> Add Account button >>'''

Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| Then click on''' Add Account '''button'''.'''

We can see the message -

'''‘New account has been added’.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Click>>account drop down box>>'''

'''Narration'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Now, click on the '''New account '''dropdown box.

You can see the newly added '''Account '''here.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the''' account code'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Each organisation will have their own set of '''account codes''', as shown here.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Narration'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Likewise, by following the steps demonstrated above, you can create your own '''GL Account'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| Pause the tutorial here.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide 7:'''

'''Assignment 1'''

* Create a GLAccount Group as '''Investment'''
* Create GLAccount as '''Bonds''', '''Debentures'''
* Save the changes

| style="border:0.75pt solid #000000;padding:0.106cm;"| And do this assignment.

* Create a '''GL Account''' '''Group''' as '''Investment''' 

* Create 2 separate '''GL Accounts''' named '''Bonds''' and '''Debentures''' 

* Save the changes

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| Now, we have set up the''' Charts of Accounts''' for our own '''Company'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide -8'''

'''Commenced business with a Capital Rs 50,000'''

The Entry is

Cash A/c Dr. 50,000

To Capital A/c 50,000

(Being Capital introduced in business)
| style="border:0.75pt solid #000000;padding:0.106cm;"| Next, let us pass a '''Journal Entry'''.

'''Commenced business with a capital of Rs. 50,000'''

The '''Entry''' is

'''Cash A/c Dr. 50,000'''

'''To Capital A/c 50,000'''

(Being '''Capital introduced in the business''')

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to '''Banking and General Ledger''' tab
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the '''Banking and General Ledger''' tab.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Journal Entry '''option >>
| style="border:0.75pt solid #000000;padding:0.106cm;"| And then click on '''Journal Entry'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point>> '''Date''' field>>

Point to the current date
| style="border:0.75pt solid #000000;padding:0.106cm;"| Next, click on the''' Calendar icon '''of''' Date '''field'''.'''

You can see that the default''' date '''is set as '''today.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to '''Reference''' field
| style="border:0.75pt solid #000000;padding:0.106cm;"| We can see the''' reference number '''for the '''transaction '''here.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>'''Account Description''' drop down box>>

Select the Account Description >>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the '''Account Description''' drop down box.

Here, I will select the option '''Cash'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Debit''' textbox>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Then, click on the''' Debit '''text box''' '''and type the''' amount '''as''' 50,000.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the '''Add''' '''Item''' button
| style="border:0.75pt solid #000000;padding:0.106cm;"| To save the '''Debit''' entry, click on the''' Add Item '''button.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the '''Account''' '''Description''' box >>

Select '''Capital'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Again, click on the '''Account Description''' drop down box.

This time, I will select the option '''Capital'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Credit''' textbox>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Then, click on the '''Credit''' textbox and type the '''amount''' as''' 50,000.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the Add Item button>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| To''' '''save''' '''the''' Credit entry, '''click on the''' Add item button. '''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Memo''' field>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Now, click on the '''Memo''' field, for the narration of this '''Journal Entry'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the '''Memo''' field >>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Here, type the text -''' Being capital introduced in the business.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Process''' '''Journal Entry''' button>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Then click on the '''Process Journal Entry''' button to save the entry.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Point to the green colour message bar>>'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| You can see the message at the top, that appears in green -

'''“Journal Entry has been entered # 2”'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the options >>
| style="border:0.75pt solid #000000;padding:0.106cm;"| You can also see the '''options''':

* '''View this Journal Entry'''
* '''Enter New Journal Entry'''
* '''Add an Attachment and'''
* '''Back'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Click>>View '''this''' Journal Entry'''

Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| Let us explore '''View this Journal Entry '''option''' '''by clicking on it.

Immediately, a new popup window opens showing the''' '''current '''General Ledger Transaction '''details.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to''' Print '''and''' Close '''option

Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| We can also see an option here - '''Print '''and''' Close.'''

By choosing this option, we get a print-out of this '''transaction''' for our future reference.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point''' '''to''' Close '''option
| style="border:0.75pt solid #000000;padding:0.106cm;"| This '''option''' here, at the bottom right is to close this window.

I will choose this and close this '''window'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>Enter New Journal Entry

New window opens for the Journal Entry
| style="border:0.75pt solid #000000;padding:0.106cm;"| Now, click on the '''Enter New Journal Entry''' option.

We can see a new page opens immediately for the next new '''transaction'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Back''' option>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the''' Back '''option to go back'''.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>>Add an Attachment
| style="border:0.75pt solid #000000;padding:0.106cm;"| Now, click on the '''Add an Attachment''' option.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the '''menu''' bar>> Attachment
| style="border:0.75pt solid #000000;padding:0.106cm;"| We can see the''' fields:'''

* '''Transaction'''
* '''Description '''and
* '''Attached file'''

'''Attached file '''option is used to attach any documents related to the '''Journal entry''' which is passed.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| Let''' '''me''' '''attach''' '''a''' sample voucher '''which I have already created and stored on my computer.

For your convenience, this file has been provided in the '''Code file '''link below this video.

Pls click on the link and save the file on your computer.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the''' Attached file''' text box
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the '''Browse''' button and locate the folder in which the document is stored.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the '''Sample-Voucher''' file
| style="border:0.75pt solid #000000;padding:0.106cm;"| I'll select the''' Sample-Voucher.odt file '''from my '''Desktop''' folder.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the Browse text box and the file attachment
| style="border:0.75pt solid #000000;padding:0.106cm;"| You can see the file attachment here now.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Show the message which appears in green

Point to the message bar
| style="border:0.75pt solid #000000;padding:0.106cm;"| Then click on the '''Add new''' button.

A message appears that says:

'''Attachment has been inserted.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| Also, you can see that the uploaded file has been added to the table.

<nowiki><<PAUSE>></nowiki>

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| Now, let us see the reflection of this '''Journal Entry''' in the '''Balance''' '''Sheet'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to '''Banking and General Ledger''' tab
| style="border:0.75pt solid #000000;padding:0.106cm;"| To do so, click on the''' Banking and General Ledger '''tab'''.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Balance''' '''sheet''' Drilldown >>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Then click on the '''Balance''' '''Sheet''' '''Drilldown''' option.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to '''Current''' '''Assets'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| We can see the '''transaction''' is reflected here.

'''Current Assets '''shows '''balance '''of '''50,000 (fifty thousand).'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to '''Liabilities'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| The '''transaction''' is also reflected in '''Liabilities''' by showing the balance of '''50000 (fifty thousand).'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the''' Assets '''and''' Liabilities'''

Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| Since we made only one '''Journal Entry''', we see only one entry in the displayed list.

In the future, when we have many more '''journal''' '''entries''', the displayed list would be longer.

<nowiki><<PAUSE>></nowiki>

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| Let us now see how to '''Void a transaction'''.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click>> '''Setup''' tab>>

Click>> Void a transaction>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the '''Setup''' tab, and then on the option '''Void a transaction''' under the '''Maintenance''' bar.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Narration

Point to the reference number field>>
| style="border:0.75pt solid #000000;padding:0.106cm;"| This '''option''' is used to delete/remove an '''entry'''.

We can see the reference number, which shows the entry.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the '''select '''icon
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the '''Select''' icon.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to the entry shown in the field
| style="border:0.75pt solid #000000;padding:0.106cm;"| On selecting the icon, the transaction number and '''voiding''' date appears.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Click >> Void Transaction '''button'''>>'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click on the '''Void Transaction '''button.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Point to''' message '''bar
| style="border:0.75pt solid #000000;padding:0.106cm;"| A message appears that says-

'''Are you sure you want to void this transaction? This action cannot be undone.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Click'''>> Proceed button>>'''
| style="border:0.75pt solid #000000;padding:0.106cm;"| I’ll click on the '''Proceed''' button.

Immediately another message appears and says-

'''Selected transaction has been voided.'''

That’s how we '''void a transaction, '''whenever required'''.'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| Narration
| style="border:0.75pt solid #000000;padding:0.106cm;"| Let us summarize.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide 9 a'''

'''Summary'''

In this tutorial, we have learnt to create

* General Ledger Classes
* General Ledger Groups
* General Ledger Accounts

| style="border:0.75pt solid #000000;padding:0.106cm;"| In this tutorial, we have learnt to create

* '''General Ledger Classes'''
* '''General Ledger Groups'''
* '''General Ledger Accounts'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide 9 b'''

'''Summary'''

Also, we have learnt to :

* Pass a Journal Entry
* See the reflection in Balance sheet
* Void a transaction

| style="border:0.75pt solid #000000;padding:0.106cm;"| Also, we have learnt to :

* Pass a '''Journal Entry'''
* See the reflection in '''Balance sheet''' and
* How to '''void a transaction'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide 10'''

'''Assignment 2'''

* Pass a Journal Entry '''Goods Purchased for Rs 50,000''' 

* See the reflection in Balance Sheet

| style="border:0.75pt solid #000000;padding:0.106cm;"| As an '''Assignment'''

* Pass a '''Journal Entry''' '''Goods Purchased for Rs 50,000''' 

* See the reflection in the '''Balance Sheet'''

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide Number 11'''

'''Acknowledgement'''

This video summarizes the Spoken Tutorial project

If you do not have good bandwidth, you can download and watch it.
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Acknowledgement'''

This video summarizes the Spoken Tutorial project.

Please download and watch it.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide 12'''

| style="border:0.75pt solid #000000;padding:0.106cm;"| We conduct workshops using Spoken Tutorials and give Certificates.

For more information, please contact us.

|-
| style="border:0.75pt solid #000000;padding:0.106cm;"| '''Slide 13'''

| style="border:0.75pt solid #000000;padding:0.106cm;"| The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India.

This tutorial has been contributed by Sheetal Prabhu from IIT Bombay.

Thank you''' '''for joining.

|}

FrontAccounting/C2/Setup-in-FA/English

2016-02-19T11:06:27Z

Sheetal:

'''Title of the Script : Setup in FrontAccounting'''

'''Author: Sheetal Prabhu'''

'''Keywords: Setup, Company Setup, User access, fiscal year, Display Setup'''
{| style="border-spacing:0;"
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.097cm;"| <center>'''Visual Cue'''</center>
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.097cm;"| <center>'''Narration'''</center>

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 1'''

'''Title Slide'''
| style="border:1pt solid #000000;padding:0.097cm;"| Hello everyone

Welcome to this tutorial on,''' Set Up FrontAccounting'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 2'''

'''Learning Objectives'''
| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial,we will learn

* '''FrontAccounting''' interface
* Various modules in the '''Setup''' tab

Also, we will learn how to:

* Create our own Organisation/ Company
* Set up user accounts
* Set up access permissions and
* Set up the display

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 3'''

'''System Requirements'''

* '''Ubuntu Linux''' OS Version 14.10
* '''FrontAccounting''' Version 2.3.24

| style="border:1pt solid #000000;padding:0.097cm;"| To record this tutorial, I am using

* '''Ubuntu Linux '''OS version 14.04
* '''FrontAccounting''' version 2.3.24
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 4'''

'''Pre -requisites'''
| style="border:1pt solid #000000;padding:0.097cm;"| To follow this tutorial you should have

* Knowledge of higher secondary commerce and
* Knowledge of Accounting.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Narration'''
| style="border:1pt solid #000000;padding:0.097cm;"| Let us start by opening the '''FrontAccounting '''interface'''.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' browser''' >>'''localhost/account''' >> Press Enter
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the browser, type''' localhost/account'''

and press '''Enter.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Enter''' Username and Password''' >>''' '''

Click on '''login'''
| style="border:1pt solid #000000;padding:0.097cm;"| The '''login '''page appears.

Recall that during installation, we had created '''admin''' user.

So, here type username as''' admin '''and password as''' spoken.'''

Then click on '''Login '''button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to>>''' FrontAccounting''' >> window
| style="border:1pt solid #000000;padding:0.097cm;"| The''' FrontAccounting''' window opens.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Point to''' options of '''Front Accounting '''Interface
| style="border:1pt solid #000000;padding:0.097cm;"| Standard modules have been provided in '''FrontAccounting.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''options''' as per the narration
| style="border:1pt solid #000000;padding:0.097cm;"| The various modules are:

* '''Sales'''
* '''Purchases'''
* '''Items and Inventory'''
* '''Manufacturing'''
* '''Dimensions'''
* '''Banking and General Ledger '''and
* '''Setup ''' 

We will learn about all these modules in the upcoming tutorial.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Narration'''
| style="border:1pt solid #000000;padding:0.097cm;"| Let us start with the''' setup tab''' in '''FrontAccounting'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' Setup Icon>> click on it'''

| style="border:1pt solid #000000;padding:0.097cm;"| The''' setup tab''' is used for '''Company Setting.'''
'''Parameters, default values '''and '''preferences '''are entered in this option.

|-
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click>> '''Setup''' tab>>
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Setup''' tab

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' Setup tab'''

* '''Company Setup'''
* '''User Accounts setup'''
* '''Access setup'''
* '''Display Setup'''
* '''Fiscal Year'''

| style="border:1pt solid #000000;padding:0.097cm;"| We can see the default icons which have to be filled, to '''Setup''' a company as:

* '''Company Setup'''
* '''User Accounts setup'''
* '''Access setup'''
* '''Display Setup'''
* '''Fiscal Years'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Company Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Let us create a New Organisation/Company by '''clicking''' on the''' Company Setup icon.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >>'''Name '''field

Point''' >>'ST COMPANY PVT. LTD'>>'''
| style="border:1pt solid #000000;padding:0.097cm;"| In the''' Name '''field''',''' by default, we can see the name of the company ''''ST COMPANY PVT. LTD'.'''

This is because we had given this name during installation.

But here you can also change the name based on how you want it to appear in the reports.

I will keep the same name''' '''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Address''' field
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Address''' field, I will type

'''A-123, Highway Industrial Estate,'''

'''Andheri Link Road, Sakinaka, Andheri (E)'''

'''400072.'''

You have to give your company’s address.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Phone no '''field >>
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Phone No.''' field,

Once again, you have to give your company’s phone number.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' E- mail Address '''field>>
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''E-mail address '''field, give your company’s official email-id.

I will type [mailto:org accounting@spoken-tutorial.org]

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Home Currency '''>>
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Home currency '''field, click on the dropdown menu.

A list of options will appear. I will select''' Rupee.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Narration'''
| style="border:1pt solid #000000;padding:0.097cm;"| Now I’ll do the setup of '''fiscal''' '''year'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 5'''

'''Fiscal Year setup'''

| style="border:1pt solid #000000;padding:0.097cm;"| When you create a new '''Company''', you should check that the '''Fiscal Year '''is set up correctly

By default, '''FrontAccounting '''software shows the fiscal year from '''January to December.'''

This is not suitable for Companies and Organisation in India.

So here, we can create our own '''financial year,''' which is from '''April to March'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Update''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Update''' button to save the entries.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Come back to '''Frontaccounting'''
| style="border:1pt solid #000000;padding:0.097cm;"| Let us change the '''Fiscal Year '''to '''Financial Year.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Setup '''tab''' '''of''' FrontAccounting.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >> '''Fiscal Years icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on to the '''Fiscal Years''' icon.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>'''Fiscal Year icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| You can see that, by default, the '''Fiscal year '''begins from '''01 January 2015 '''to '''31 December 2015.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Type '''01 January 2016 '''to '''31 March 2016'''.

| style="border:1pt solid #000000;padding:0.097cm;"| First, I will create a dummy period for 3 months from '''01 January 2016 '''to '''31 March 2016'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 6'''

| style="border:1pt solid #000000;padding:0.097cm;"| This is because we have to fill the gap between

* '''the Fiscal year''' ie.1st January 2015 to 31st December 2015
* and the '''Financial year''' which is from 1st April 2016 to 31st March 2017

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Calendar''' icon to select the '''date'''
| style="border:1pt solid #000000;padding:0.097cm;"| I will select the 3 months dummy period from '''01 January 2016 '''to '''31 March 2016'''.

Now, click on the '''Add New '''button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the new row of '''dummy period'''
| style="border:1pt solid #000000;padding:0.097cm;"| Here, you can see the '''dummy''' '''period''' is created,

A message appears and it says -

'''“New Fiscal year has been added”'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Type '''1 April 2016 to 31 March 2017.'''

Click on '''Add new'''
| style="border:1pt solid #000000;padding:0.097cm;"| Then, I will type the next''' financial year, '''from '''1 April 2016 to 31 March 2017.'''

Again, click on the '''Add new '''button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >> '''Financial Year field'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Here, you can see the '''Financial Year''' has been created.

Once again, the same message appears -

“'''New Fiscal year has been added”'''.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Narration'''
| style="border:1pt solid #000000;padding:0.097cm;"| Now, we need to update these changes in the '''Company setup '''icon.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click '''Setup''' tab >>'''Company setup icon'''

| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Setup '''tab'''.'''

Then click on the '''Company Setup icon.'''

|-
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click '''Fiscal''' '''year''' Drop downbox >> Current Financial year.
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Under '''Fiscal year''' field, click on the dropdown menu

select the '''current Financial Year.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click''' >> Update button'''

'''Highlight '''the message.

| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Update''' button.

A message appears and says -

'''“Company Setup has been updated”.'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Calendar''' icon to select the date
| style="border:1pt solid #000000;padding:0.097cm;"| Now, we have to close and delete the '''fiscal yea'''r and the 3 months '''dummy period''', except the current '''financial year'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''delete year row'''
| style="border:1pt solid #000000;padding:0.097cm;"| I will demonstrate the same.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''>> Setup Tab>>'''
| style="border:1pt solid #000000;padding:0.097cm;"| Again, click on the '''Setup''' '''tab'''

Click on the '''Fiscal''' '''years''' icon

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Fiscal Year'''
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the Fiscal year from '''01-01-2015 to 31-12-2015'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Edit''' '''Icon''' of '''Fiscal year'''>>

| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Edit icon''', then select '''Yes''' from the '''Is Closed '''drop down menu.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Update''' button
| style="border:1pt solid #000000;padding:0.097cm;"| Click '''Update''' button.

A message appears -

'''“Selected fiscal year has been updated”'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>> '''Cross''' '''sign''' to delete
| style="border:1pt solid #000000;padding:0.097cm;"| Now, I will click on the '''cross '''('''X) sign '''for deleting the year.

A dialog box appears to confirm. Click on the '''Ok''' button.

A message appears -

“'''Selected fiscal year has been deleted”.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Dummy period''' and show how to '''delete'''
| style="border:1pt solid #000000;padding:0.097cm;"| Likewise, I will remove the '''dummy period''' also.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''1 April 2016 to 31 March 2017'''
| style="border:1pt solid #000000;padding:0.097cm;"| Now, you can see the current '''Financial Year''' has remained.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Current Financial Year.'''
| style="border:1pt solid #000000;padding:0.097cm;"| Here, you will see the updated '''Financial Year''' in '''pink colour'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Narration'''
| style="border:1pt solid #000000;padding:0.097cm;"| Thus, we have updated the '''Company Setup.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Again''' '''click on the''' Setup icon.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' User Accounts Setup>>''' icon
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' User Accounts Setup'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''User login field'''

| style="border:1pt solid #000000;padding:0.097cm;"| We can see the '''admin''' user login information such as

* '''Full Name '''
* '''Email'''
* '''Access Level etc.'''

Recall these information are entered during the installation.
Let us create a''' '''new''' user login.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>''' User Login>>'''type
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''User login '''field, I will type '''sheetalvp '''as a new '''user'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >>''' Password>>'''type
| style="border:1pt solid #000000;padding:0.097cm;"| Type the password in the '''password''' field.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>'''Full Name field>>'''type
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Full Name field''', I will type '''Sheetal Prabhu.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>''' Telephone No>>'''
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Telephone No field''',

I will type my phone no. '''022-25764229.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>''' E mail Address>>'''
| style="border:1pt solid #000000;padding:0.097cm;"| Next is '''Email Address'''.

I will type '''sheetalvp@ spoken-tutorial.org'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>''' Access Level>>Sub Admin'''
| style="border:1pt solid #000000;padding:0.097cm;"| In '''Access Level field''', click on the drop down '''menu''' and select''' Sub Admin.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point>>'''language'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Language '''field, by default, the drop down menu''' option '''is '''English.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >>''' User's POS>>'''

Point to '''Default'''
| style="border:1pt solid #000000;padding:0.097cm;"| Here, '''POS''' means '''Point of Sale'''.

We will keep the '''Default''' option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >>'''Printing profile'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Printing option '''drop down menu.

I will select''' Browser printing support.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >>'''Use popup window for reports'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Next, by default the checkbox is checked for '''Popup window for the reports '''option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' Add new''' button

| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' Add new''' button.

We can see the message ‘'''A new user has been added’.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''new user''' below the '''admin'''.
| style="border:1pt solid #000000;padding:0.097cm;"| We can also see that the new '''user''' is added in the panel below the '''admin.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Again,''' '''click on the''' Setup icon.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Access setup icon'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Next, let us see''' Access setup'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>'''Role'''>> drop down menu
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Role''' drop down menu.

I will select '''Sub admin.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the >> '''Access level field>> sub-admin'''
Scroll down to show the access permission

| style="border:1pt solid #000000;padding:0.097cm;"| We can see the default access given for a '''Sub admin '''to use'''.'''

Scroll down.

We can see the permissions available for the '''sub admin''' to use.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to available '''field'''
| style="border:1pt solid #000000;padding:0.097cm;"| You can also''' check or uncheck '''the boxes as required for the '''Sub admin''' to use.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >> '''Save Role''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Save Role''' button.

A message appears -

“'''Security role has been updated”.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Again,''' '''click on the''' Setup icon '''to see the next tab'''.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >>'''Display Setup '''>> icon
| style="border:1pt solid #000000;padding:0.097cm;"| '''Display Setup icon''' is used to change the
* '''Decimal places, '''
* '''Date format and '''
* '''Separators and other parameters.'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>'''Decimal Places'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the number of decimal places for

* '''Prices/amounts'''
* '''Quantities'''
* '''Exchange rate and '''
* '''Percentages'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point>> '''Date Format and Separators'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| We can change the '''date format''' and '''date separators''' by selecting the dropdown menu.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>'''Miscellaneous '''>>
| style="border:1pt solid #000000;padding:0.097cm;"| We can see various '''Miscellaneous Settings''' also.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >> '''Update button'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Update button '''to save the changes.

We can see a message appears and says that-

'''“Display settings have been updated”.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"|
| style="border:1pt solid #000000;padding:0.097cm;"| This brings us to the end of this tutorial. Let us summarize.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 7'''

'''Summary'''
| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial, we had learnt about

* '''FrontAccounting''' interface
* Various modules in the '''Setup''' tab

Also, we have learnt how to:

* Create our own Organisation/ Company
* Set up user accounts
* Set up access permissions
* Set up the display
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide''' '''8'''

'''Assignment'''
| style="border:1pt solid #000000;padding:0.097cm;"| As an '''Assignment''',

* Open the FrontAccounting interface
* Add a new user using '''user account setup'''
* Give '''Access Level''' as an '''Accountant'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide''' '''9'''

'''Acknowledgement'''
| style="border:1pt solid #000000;padding:0.097cm;"| This video summarises the Spoken Tutorial project

If you do not have good bandwidth, you can also download and watch it.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 10'''

| style="border:1pt solid #000000;padding:0.097cm;"| The Spoken Tutorial Project Team:

Conducts workshops using spoken tutorials

Gives certificates to those who pass an on-line test

For more details, please write to
'''contact@spoken-tutorial.org'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 11'''

| style="border:1pt solid #000000;padding:0.097cm;"| The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India.

This tutorial is contributed by '''Sheetal Prabhu'''.

'''Thank you''' for joining.
|}

FrontAccounting/C2/Banking-and-General-Ledger/English

2016-02-19T07:41:03Z

Sheetal: Created page with "'''Title of the Script : Banking and General Ledger in FrontAccounting''' '''Author: Sheetal Prabhu''' '''Keywords: GL Classes, Groups, Accounts, Journal Entry, Payment, Dep..."

'''Title of the Script : Banking and General Ledger in FrontAccounting'''

'''Author: Sheetal Prabhu'''

'''Keywords: GL Classes, Groups, Accounts, Journal Entry, Payment, Deposit, Balance sheet'''

{| style="border-spacing:0;"
| style="background-color:#990099;border:1pt solid #000000;padding:0.097cm;"| <center>'''Visual Cue'''</center>
| style="background-color:#990099;border:1pt solid #000000;padding:0.097cm;"| <center>'''Narration'''</center>

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 1'''

'''Title Slide'''
| style="border:1pt solid #000000;padding:0.097cm;"| Hello everyone,

Welcome to this tutorial on,''' Banking and General Ledger in Front Accounting'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 2'''

'''Learning Objectives'''
| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial,we will learn how to create

* General Ledger Classes
* General Ledger Groups
* General Ledger Accounts

Also, we will learn :

* Pass a Journal Entry
* See the reflection in Balance sheet
* how to Void a transaction

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 3'''

'''System Requirements'''

* '''Ubuntu Linux''' OS version 14.04
* '''FrontAccounting''' version 2.3.24
| style="border:1pt solid #000000;padding:0.097cm;"| To record this tutorial, I am using

* Ubuntu Linux OS version 14.04
* FrontAccounting version 2.3.24

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide Number 4'''

'''Pre -requisites'''
| style="border:1pt solid #000000;padding:0.097cm;"| For this tutorial, you must be familiar with:

* Principles of Bookkeeping
* Set up an Organisation/Company in FrontAccounting

If not, for relevant tutorials please visit http://spoken-tutorial.org

|-
| style="border:1pt solid #000000;padding:0.097cm;"|
| style="border:1pt solid #000000;padding:0.097cm;"| Let us start by opening''' FrontAccounting interface'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' browser''' >>'''localhost/account''' >> Press Enter
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the browser, type''' localhost/account'''

and press''' Enter.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Narration'''
| style="border:1pt solid #000000;padding:0.097cm;"| The''' login''' page appears.

Recall that during installation, we had created''' admin''' user.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Enter''' Username = admin '''and '''Password''' '''<nowiki>= spoken</nowiki>'''>>''' Click''' on login
| style="border:1pt solid #000000;padding:0.097cm;"| So, here type the username as''' admin''' and the password as '''spoken'''.

Then click on''' Login''' button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to>>''' Frontaccounting''' >> page

Click>>''' Banking and Ledger'''>> tab
| style="border:1pt solid #000000;padding:0.097cm;"| The''' FrontAccounting''' window opens.

Click on''' Banking and General Ledger''' tab.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Point to''' options of''' Banking and General Ledger'''
| style="border:1pt solid #000000;padding:0.097cm;"| We can see various icons under this tab, such as:

* Payments
* Deposits
* Journal Entry etc.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 5'''

'''Charts of Accounts'''

| style="border:1pt solid #000000;padding:0.097cm;"| * The''' Charts of Account '''within FrontAccounting is defined by''' Type''',''' Class''',''' Group''' and''' Account'''.

* All transactions are charged to an''' Account''',''' Group''',''' and Classes'''

* They are used to group transactions for''' reporting purposes'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to>>''' Maintenance''' panel>>
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the icons as:

* '''GL Account'''
* '''GL Account Groups'''
* '''GL Account Classes'''

in''' Front Accounting'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 6'''

'''Why''' GL''' Accounts, Groups''',''' Class'''
| style="border:1pt solid #000000;padding:0.097cm;"| * In FrontAccounting, an Account belongs to a''' Group''' and''' group''' belongs to''' Class'''.

* Depending upon how to present the''' Balance Sheet''' and''' Profit''' and''' Loss''' Statements

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to>>''' GL Account Classes'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| '''GL Accounts Classes''' are the highest level and set in the system.

|-
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click>> '''GL Accounts Classes'''>>
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on '''GL Accounts Classes'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' GL Account Classes'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Here, by''' default''' the classes have been defined as:

# '''Assets'''
# '''Liabilities'''
# '''Income'''
# '''Expense'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Narration'''
| style="border:1pt solid #000000;padding:0.097cm;"| You will need to set this''' class''' before setting the''' Account Groups.'''

I will''' demonstrate''' the''' '''same

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >>'''Class ID''' field >>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Class ID''' field, I will type''' 5'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Class Name''' field>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Class Name''' field. I will type '''Equity '''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Class type field >>'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Class type''' drop down menu.

I will select''' Equity'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Add new''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Add new''' button

We can see a message appears that says-

''''New account class has been added''''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the''' Equity status''' >> GL Account Classes
| style="border:1pt solid #000000;padding:0.097cm;"| You can see, the''' Equity class''' is added under''' Accounts Classes'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' Banking and General Ledger tab'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Banking and General Ledger tab.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' GL Groups''' icon>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' GL Account Group''' icon

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the >>''' GL Groups''' field>>
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the default''' group name''' which shows''' GL Account groups''' under the''' class'''

You can also add your own''' Group Name'''

I will demonstrate

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >>'''Class ID''' field >>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Class ID''' field,

I will''' type''' '''13'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Class Name''' field>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Name''' field, I will type as''' Fixed Assets'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Subgroup of >>'''
| style="border:1pt solid #000000;padding:0.097cm;"| I will keep the''' subgroup Class''' field as''' None'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Class''' icon >>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Class''' drop down menu

I will select the''' Assets''' as the''' Class'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Add New''' button >>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' Add new''' button.

We can see the message appears that says

‘'''New account type has been added’.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"|
| style="border:1pt solid #000000;padding:0.097cm;"| Similarly, you can add your own''' group name'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' Banking and General Ledger''' tab
| style="border:1pt solid #000000;padding:0.097cm;"| Again, click on the''' Banking and General Ledger''' tab

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>'''GL Accounts''' icon >>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''GL Accounts''' icon

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Account code''' field>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Account Code''' field

I will type the code as''' 1100'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Account Name''' field>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Account Name''' field

I will type as''' Land and Building'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >>''' Account Group''' field>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Account Group''' drop down menu

I will select the''' group''' as''' Fixed Assets'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Account status''' field >>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Account status''' drop down menu

I will select the''' status''' as''' Active'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Add New''' button >>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' Add Account''' button.

We can see the message as

‘'''New account has been added’.'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Narration'''
| style="border:1pt solid #000000;padding:0.097cm;"| Similarly, you can select your own''' GL Account '''

|-
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Narration
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Pause the tutorial here

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 7:'''

'''Assignment 1'''

| style="border:1pt solid #000000;padding:0.097cm;"| Do this assignment.

* Create''' '''a '''GLAccount Group''' and name as '''Investment'''
*
* Create''' GLAccount''' as '''Bonds, Investment, Debentures'''
* Save the changes.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Narration'''
| style="border:1pt solid #000000;padding:0.097cm;"| Now, we have set up the''' charts of Accounts''' for our own''' Company'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide -8'''
| style="border:1pt solid #000000;padding:0.097cm;"| '''Let us pass a Journal Entry'''

'''Commenced business with a Capital Rs 50,000'''
Cash A/c Dr. 50,000

To Capital A/c 50,000

'''(Being Capital introduced in business)'''
|-
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Point to''' Banking and General Ledger''' tab
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the''' Banking and General Ledger''' tab.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Journal Entry''' icon>>
| style="border:1pt solid #000000;padding:0.097cm;"| And then on the''' Journal Entry''' icon.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point>>''' Date''' field>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Calendar icon''' of''' Date''' field.

You can see that the default date is set as '''today'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' Reference''' field
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the''' reference''' field for the''' transaction.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>'''Account Description''' field>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Account description''' drop down menu

I will select as''' Cash'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Debit''' textbox>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Debit''' textbox

I will type the''' amount''' as''' 50,000'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Add Item''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Add item''' button

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the''' Account Description''' field>>
| style="border:1pt solid #000000;padding:0.097cm;"| In the''' Account description''' drop down menu

I will select '''Capital'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Credit''' textbox>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Credit textbox'''

I will type the''' amount''' as''' 50,000'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Add Item''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Add item''' button

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Memo''' field>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click, in the''' Memo''' field for the''' narration''' of this journal entry

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the''' Memo''' field >>
| style="border:1pt solid #000000;padding:0.097cm;"| I will type as''' Being capital introduced in the business'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Process Journal Entry''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Process Journal Entry''' button

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the''' green''' colour bar
| style="border:1pt solid #000000;padding:0.097cm;"| You can see the message appears in green

as''' Journal Entry has been entered <nowiki># 2</nowiki>'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the''' options''' >>
| style="border:1pt solid #000000;padding:0.097cm;"| You can see the''' options''' as:

* View this Journal Entry
* Enter New Journal Entry
* Add an Attachment
* Back

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>'''View this Journal Entry'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' View this Journal Entry''' option

A new popup window opens showing the current''' General Ledger transaction details.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' Print''' and''' Close''' icon
| style="border:1pt solid #000000;padding:0.097cm;"| We can also see the icon '''print''' and''' close'''

you can also give '''print''' of this transaction for your reference.

|-
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Point to '''close''' icon
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| I will '''close''' this window

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>'''Enter New Journal Entry'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Enter New Journal Entry''' option

We can see a new page opens for the next/new''' transaction.'''

|-
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click>> '''back''' option>>
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Back''' option

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>'''Add an Attachment'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Add an Attachment''' option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the''' menu''' bar>>''' Attachment'''
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the fields as:

* Transaction
* Description
* Attached file 
You can use the''' field''' to attach any''' documents''' related to the''' journal''' entry which is passed.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' Banking and General Ledger''' tab
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Banking and General Ledger''' tab

|-
| style="border:1pt solid #000000;padding:0.097cm;"|
| style="border:1pt solid #000000;padding:0.097cm;"| Let us see the reflection of this''' Journal Entry''' in the '''Balance Sheet'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Balance sheet''' Drilldown>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Balance sheet drill down''' icon

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Current''' '''Assets'''
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the''' transaction''' is reflected as:

'''Current Assets''' shows balance of''' 50000 (fifty thousand)'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' Liabilities'''
| style="border:1pt solid #000000;padding:0.097cm;"| Also, the '''transaction''' is reflected in '''Liabilities'''

shows the balance of''' 50000 (fifty thousand)'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"|
| style="border:1pt solid #000000;padding:0.097cm;"| Let us see the''' Void a transaction''' icon

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Setup''' tab>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' setup''' tab.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Void a transaction''' icon>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the icon''' Void a transaction'''

We can see the''' reference number''', which shows the entry

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the''' select''' icon
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' select''' icon

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the entry shown in the field
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the''' transaction number''' and''' voiding date'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >>''' Void Transaction''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Void Transaction''' button

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' message''' bar
| style="border:1pt solid #000000;padding:0.097cm;"| A message appears that says

'''Are you sure you want to void this transaction? This is action cannot be undone'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Proceed''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the proceed button

A message appears and says

'''Selected transaction has been voided'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Narration'''
| style="border:1pt solid #000000;padding:0.097cm;"| Let us summarize.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 7'''

'''Summary'''

| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial, we have learnt to create

* General Ledger Classes
* General Ledger Group
* General Ledger Accounts

Also, we have learnt to :

* Pass a Journal Entry
* See the reflection in Balance sheet
* Void a transaction icon

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 10'''

| style="border:1pt solid #000000;padding:0.097cm;"| We conduct workshops using Spoken Tutorials and give certificates.

Please contact us.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 11'''

| style="border:1pt solid #000000;padding:0.097cm;"| The Spoken Tutorial Project is funded by '''NMEICT, MHRD Government of India.'''
This tutorial is contributed by''' Sheetal Prabhu'''.

'''Thank you''' for joining.
|}

FrontAccounting/C2/Setup-in-FA/English

2016-02-19T06:52:06Z

Sheetal:

FrontAccounting/C2/Setup-in-FA/English

2016-02-19T06:44:43Z

Sheetal: Created page with "'''Title of the Script : Setup in FrontAccounting''' '''Author: Sheetal Prabhu''' '''Keywords: Setup icon, Company Setup, User access icon, fiscal year, display Setup''' {|..."

'''Title of the Script : Setup in FrontAccounting'''

'''Author: Sheetal Prabhu'''

'''Keywords: Setup icon, Company Setup, User access icon, fiscal year, display Setup'''

{| style="border-spacing:0;"
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.097cm;"| <center>'''Visual Cue'''</center>
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.097cm;"| <center>'''Narration'''</center>

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 1'''

'''Title Slide'''
| style="border:1pt solid #000000;padding:0.097cm;"| Hello everyone

Welcome to this tutorial on,''' Set Up FrontAccounting'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 2'''

'''Learning Objectives'''
| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial,we will learn

* '''FrontAccounting''' interface
* Various modules in the '''Setup''' tab

Also, we will learn how to:

* Create our own Organisation/ Company
* Set up user accounts
* Set up access permissions
* and set up the display
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 3'''

'''System Requirements'''

* '''Ubuntu Linux''' OS Version 14.10
* '''FrontAccounting''' Version 2.3.24

| style="border:1pt solid #000000;padding:0.097cm;"| To record this tutorial, I am using

* '''Ubuntu Linux '''OS version 14.04
* '''FrontAccounting''' version 2.3.24

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 4'''

'''Pre -requisites'''
| style="border:1pt solid #000000;padding:0.097cm;"| To follow this tutorial you should have

* Knowledge of higher secondary commerce and
* Knowledge of accounting.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us start by opening the '''FrontAccounting '''interface'''.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' browser''' >>'''localhost/account''' >> Press Enter
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the browser, type''' localhost/account'''

and press '''Enter.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Enter''' Username and Password''' >>''' Click''' on login
| style="border:1pt solid #000000;padding:0.097cm;"| The '''login '''page appears.

Recall that during installation, we had created '''admin''' user.

So, here type username as''' admin '''and password as''' spoken.'''

Then click on '''Login '''button.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to>>''' FrontAccounting''' >> page
| style="border:1pt solid #000000;padding:0.097cm;"| The''' FrontAccounting''' window opens.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Point to''' options of Front Accounting''' Interface'''
| style="border:1pt solid #000000;padding:0.097cm;"| Standard modules have been provided in '''FrontAccounting.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''options''' as per the narration
| style="border:1pt solid #000000;padding:0.097cm;"| The various modules are:

* '''Sales'''
* '''Purchases'''
* '''Items and Inventory'''
* '''Manufacturing'''
* '''Dimensions'''
* '''Banking and General Ledger '''and
* '''Setup ''' 
We will learn about all these modules in the upcoming tutorial.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us start with the''' setup tab''' in '''FrontAccounting'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' Setup Icon>> click on it'''

| style="border:1pt solid #000000;padding:0.097cm;"| The''' setup tab''' is used for '''Company Setting.'''

'''Parameters, default values '''and '''preferences '''are entered in this option.

|-
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click>> '''Setup''' tab>>
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Setup''' tab

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' Setup tab'''

* '''Company Setup'''
* '''User Accounts setup'''
* '''Access setup'''
* '''Display Setup'''
* '''Fiscal Year'''

| style="border:1pt solid #000000;padding:0.097cm;"| We can see the default icons which have to be filled, to '''Setup''' a company:

* '''Company Setup'''
* '''User Accounts setup'''
* '''Access setup'''
* '''Display Setup'''
* '''Fiscal Years'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Company Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Let us create a New Organisation/Company by '''clicking''' on the''' Company Setup icon.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >>'''Name '''field
| style="border:1pt solid #000000;padding:0.097cm;"| In the''' Name '''field''',''' by default, we can see the name of the company ''''ST COMPANY PVT. LTD'.'''

This is because we had given this name during installation.

But here you can also change the name based on how you want it to appear in the reports.

I will keep the same name''' 'ST COMPANY PVT. LTD'.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Address''' field
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Address''' field, I will type

'''A-123, Highway Industrial Estate,'''

'''Andheri Link Road, Sakinaka, Andheri (E)'''

'''400072.'''
You have to give your company’s address.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Phone no '''field >>
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Phone No.''' field,

Once again, you have to give your company’s phone number.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' E- mail Address '''field>>
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''E-mail address '''field, give your company’s official email-id.

I will type [mailto:accounting@spoken-tutorial.org accounting@spoken-tutorial.org]

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Home Currency '''>>
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Home currency '''field, click on the dropdown menu.

A list of options will appear. I will select''' Rupee.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Now I’ll do the setup of '''fiscal''' '''year'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 5'''

'''Fiscal Year setup'''

| style="border:1pt solid #000000;padding:0.097cm;"| When you create a new '''Company''', you should check that the '''Fiscal Year '''is set up correctly

By default, '''FrontAccounting '''software shows the fiscal year from '''January to December.'''

This is not suitable for Companies and Organisations in India.

So here, we can create our own '''financial year,''' which is from '''April to March'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Update''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Update''' button to save the entries.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Come back to '''Frontaccounting'''
| style="border:1pt solid #000000;padding:0.097cm;"| Let us change the '''Fiscal Year '''to '''Financial Year.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Setup '''tab''' '''of''' FrontAccounting.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >> '''Fiscal Years icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on to the '''Fiscal Years''' icon.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>'''Fiscal Year icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| You can see that, by default, the '''Fiscal year '''begins from '''01 January 2015 '''to '''31 December 2015.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Type '''01 January 2016 '''to '''31 March 2016'''.

| style="border:1pt solid #000000;padding:0.097cm;"| First, I will create a dummy period for 3 months from '''01 January 2016 '''to '''31 March 2016'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 6'''

| style="border:1pt solid #000000;padding:0.097cm;"| This is because we have to fill the gap between

* '''the Fiscal year''' ie.1st January 2015 to 31st December 2015
* and the '''Financial year''' which is from 1st April 2016 to 31st March 2017

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Calendar''' icon to select the '''date'''
| style="border:1pt solid #000000;padding:0.097cm;"| I will select the 3 months dummy period from '''01 January 2016 '''to '''31 March 2016'''.

Now, click on the '''Add New '''button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the new row of '''dummy period'''
| style="border:1pt solid #000000;padding:0.097cm;"| Here, you can see the dummy period is created,

A message appears and it says -

'''“New Fiscal year has been added”'''.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Type '''1 April 2016 to 31 March 2017.'''

Click on '''Add new'''
| style="border:1pt solid #000000;padding:0.097cm;"| Then, I will type the next''' financial year, '''from '''1 April 2016 to 31 March 2017.'''

Again, click on the '''Add new '''button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >> '''Financial Year field'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Here, you can see the '''Financial Year''' has been created.

Once again, the same message appears -

“'''New Fiscal year has been added”'''.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Now, we need to update these changes in the '''Company setup '''icon.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click '''Setup''' tab >>'''Company setup icon'''

| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Setup '''tab'''.'''

Then click on the '''Company Setup icon.'''

|-
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click '''Fiscal''' '''year''' Drop downbox >> Current Financial year.
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Under '''Fiscal year''' field, click on the dropdown menu and select the '''current Financial Year.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click''' >> Update button'''

'''Highlight '''the message.

| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Update''' button.

A message appears and says -

'''“Company Setup has been updated”.'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Calendar''' icon to select the date
| style="border:1pt solid #000000;padding:0.097cm;"| Now, we have to close and delete the '''fiscal yea'''r and the 3 months '''dummy period''', except the current '''financial year'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''delete year row'''
| style="border:1pt solid #000000;padding:0.097cm;"| Now I will demonstrate the same.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''>> Setup Tab>>'''
| style="border:1pt solid #000000;padding:0.097cm;"| Again, click on the '''Setup''' '''tab'''

Click on the '''Fiscal''' '''years''' icon

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Fiscal Year'''
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the Fiscal year from '''01-01-2015 to 31-12-2015'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Edit''' '''Icon''' of '''Fiscal year'''>>

| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Edit icon''', then select '''Yes''' from the '''Is Closed '''drop down menu.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Update''' button
| style="border:1pt solid #000000;padding:0.097cm;"| Click '''Update''' button.

A message appears -

'''“Selected fiscal year has been updated”'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>> '''Cross''' '''sign''' to delete
| style="border:1pt solid #000000;padding:0.097cm;"| Now, I will click on the '''cross '''('''X) sign '''for deleting the year.

A dialog box appears to confirm. Click on the '''Ok''' button.
A message appears that says -

“'''Selected fiscal year has been deleted”.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Dummy period''' and show how to '''delete'''
| style="border:1pt solid #000000;padding:0.097cm;"| Likewise, I will remove the '''dummy period''' also.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''1 April 2016 to 31 March 2017'''
| style="border:1pt solid #000000;padding:0.097cm;"| Now, you can see the current '''Financial Year''' has remained.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Current Financial Year.'''
| style="border:1pt solid #000000;padding:0.097cm;"| Here, you will see the updated '''Financial Year''' in '''pink colour'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Thus, we have updated the '''Company Setup.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Again''' '''click on the''' Setup icon.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' User Accounts Setup>>''' icon
| style="border:1pt solid #000000;padding:0.097cm;"| Now let us see the''' User Accounts Setup'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''User login field'''

| style="border:1pt solid #000000;padding:0.097cm;"| We can see the '''admin''' user login information such as

* '''Full Name '''
* '''Email'''
* '''Access Level etc.'''

Recall these information are entered during the installation.

Let us create a''' '''new''' user login.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>''' User Login>>'''type
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''User login '''field, I will type '''sheetalvp '''as a new '''user'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >>''' Password>>'''type
| style="border:1pt solid #000000;padding:0.097cm;"| Type the password in the '''password''' field.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>'''Full Name field>>'''type
| style="border:1pt solid #000000;padding:0.097cm;"| In '''Full Name field''', I will type '''Sheetal Prabhu.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>''' Telephone No>>'''
| style="border:1pt solid #000000;padding:0.097cm;"| In '''Telephone No field''',

I will type my phone no. '''022-25764229.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>''' E mail Address>>'''
| style="border:1pt solid #000000;padding:0.097cm;"| Next is '''Email Address'''.

I will type '''sheetalvp@ spoken-tutorial.org'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>''' Access Level>>Sub Admin'''
| style="border:1pt solid #000000;padding:0.097cm;"| In '''Access Level field''', click on the drop down '''menu''' and select''' Sub Admin.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point>>'''language'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Language '''field, by default, the drop down menu''' option '''is '''English.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >>''' User's POS>>'''

Point to '''Default'''
| style="border:1pt solid #000000;padding:0.097cm;"| Here, '''POS''' means '''Point of Sale'''.

We will keep the '''Default''' option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >>'''Printing profile'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Printing option '''drop down menu.

I will select''' Browser printing support.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >>'''Use popup window for reports'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| By default, the checkbox is checked for '''Popup window for the reports '''option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' Add new''' button

| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' Add new''' button.

We can see the message ‘'''A new user has been added’.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''new user''' below the '''admin'''.
| style="border:1pt solid #000000;padding:0.097cm;"| We can also see that the new '''user''' is added in the panel below the '''admin.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Again,''' '''click on the''' Setup icon.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Access setup icon'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Next, let us see''' Access setup'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>'''Role'''>> drop down menu
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Role''' drop down menu.

I will select '''Sub admin.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the >> '''Access level field>> sub-admin'''

Scroll down to show the access permission

| style="border:1pt solid #000000;padding:0.097cm;"| We can see the default access given for a '''Sub admin '''to use'''.'''

Scroll down.

We can see the permissions available for the '''sub admin''' to use.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to available '''field'''
| style="border:1pt solid #000000;padding:0.097cm;"| You can also''' check or uncheck '''the boxes as required for the '''Sub admin''' to use.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >> '''Save Role''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Save Role''' button.
'''Title of the Script : Setup in FrontAccounting'''

'''Author: Sheetal Prabhu'''

'''Keywords: Setup icon, Company Setup, User access icon, fiscal year, display Setup'''

{| style="border-spacing:0;"
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.097cm;"| <center>'''Visual Cue'''</center>
| style="background-color:#cc99cc;border:1pt solid #000000;padding:0.097cm;"| <center>'''Narration'''</center>

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 1'''

'''Title Slide'''
| style="border:1pt solid #000000;padding:0.097cm;"| Hello everyone

Welcome to this tutorial on,''' Set Up FrontAccounting'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 2'''

'''Learning Objectives'''
| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial,we will learn

* '''FrontAccounting''' interface
* Various modules in the '''Setup''' tab

Also, we will learn how to:

* Create our own Organisation/ Company
* Set up user accounts
* Set up access permissions
* and set up the display
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 3'''

'''System Requirements'''

* '''Ubuntu Linux''' OS Version 14.10
* '''FrontAccounting''' Version 2.3.24

| style="border:1pt solid #000000;padding:0.097cm;"| To record this tutorial, I am using

* '''Ubuntu Linux '''OS version 14.04
* '''FrontAccounting''' version 2.3.24

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 4'''

'''Pre -requisites'''
| style="border:1pt solid #000000;padding:0.097cm;"| To follow this tutorial you should have

* Knowledge of higher secondary commerce and
* Knowledge of accounting.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us start by opening the '''FrontAccounting '''interface'''.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' browser''' >>'''localhost/account''' >> Press Enter
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the browser, type''' localhost/account'''

and press '''Enter.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Enter''' Username and Password''' >>''' Click''' on login
| style="border:1pt solid #000000;padding:0.097cm;"| The '''login '''page appears.

Recall that during installation, we had created '''admin''' user.

So, here type username as''' admin '''and password as''' spoken.'''

Then click on '''Login '''button.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to>>''' FrontAccounting''' >> page
| style="border:1pt solid #000000;padding:0.097cm;"| The''' FrontAccounting''' window opens.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Point to''' options of Front Accounting''' Interface'''
| style="border:1pt solid #000000;padding:0.097cm;"| Standard modules have been provided in '''FrontAccounting.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''options''' as per the narration
| style="border:1pt solid #000000;padding:0.097cm;"| The various modules are:

* '''Sales'''
* '''Purchases'''
* '''Items and Inventory'''
* '''Manufacturing'''
* '''Dimensions'''
* '''Banking and General Ledger '''and
* '''Setup ''' 
We will learn about all these modules in the upcoming tutorial.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Let us start with the''' setup tab''' in '''FrontAccounting'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' Setup Icon>> click on it'''

| style="border:1pt solid #000000;padding:0.097cm;"| The''' setup tab''' is used for '''Company Setting.'''

'''Parameters, default values '''and '''preferences '''are entered in this option.

|-
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click>> '''Setup''' tab>>
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click on the '''Setup''' tab

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to''' Setup tab'''

* '''Company Setup'''
* '''User Accounts setup'''
* '''Access setup'''
* '''Display Setup'''
* '''Fiscal Year'''

| style="border:1pt solid #000000;padding:0.097cm;"| We can see the default icons which have to be filled, to '''Setup''' a company:

* '''Company Setup'''
* '''User Accounts setup'''
* '''Access setup'''
* '''Display Setup'''
* '''Fiscal Years'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Company Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Let us create a New Organisation/Company by '''clicking''' on the''' Company Setup icon.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >>'''Name '''field
| style="border:1pt solid #000000;padding:0.097cm;"| In the''' Name '''field''',''' by default, we can see the name of the company ''''ST COMPANY PVT. LTD'.'''

This is because we had given this name during installation.

But here you can also change the name based on how you want it to appear in the reports.

I will keep the same name''' 'ST COMPANY PVT. LTD'.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Address''' field
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Address''' field, I will type

'''A-123, Highway Industrial Estate,'''

'''Andheri Link Road, Sakinaka, Andheri (E)'''

'''400072.'''
You have to give your company’s address.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Phone no '''field >>
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Phone No.''' field,

Once again, you have to give your company’s phone number.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' E- mail Address '''field>>
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''E-mail address '''field, give your company’s official email-id.

I will type [mailto:accounting@spoken-tutorial.org accounting][mailto:accounting@spoken-tutorial.org @][mailto:accounting@spoken-tutorial.org spoken][mailto:accounting@spoken-tutorial.org -][mailto:accounting@spoken-tutorial.org tutorial][mailto:accounting@spoken-tutorial.org .][mailto:accounting@spoken-tutorial.org org]

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Home Currency '''>>
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Home currency '''field, click on the dropdown menu.

A list of options will appear. I will select''' Rupee.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Now I’ll do the setup of '''fiscal''' '''year'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 5'''

'''Fiscal Year setup'''

| style="border:1pt solid #000000;padding:0.097cm;"| When you create a new '''Company''', you should check that the '''Fiscal Year '''is set up correctly

By default, '''FrontAccounting '''software shows the fiscal year from '''January to December.'''

This is not suitable for Companies and Organisations in India.

So here, we can create our own '''financial year,''' which is from '''April to March'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Update''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Update''' button to save the entries.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Come back to '''Frontaccounting'''
| style="border:1pt solid #000000;padding:0.097cm;"| Let us change the '''Fiscal Year '''to '''Financial Year.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Setup '''tab''' '''of''' FrontAccounting.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >> '''Fiscal Years icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Click on to the '''Fiscal Years''' icon.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>'''Fiscal Year icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| You can see that, by default, the '''Fiscal year '''begins from '''01 January 2015 '''to '''31 December 2015.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Type '''01 January 2016 '''to '''31 March 2016'''.

| style="border:1pt solid #000000;padding:0.097cm;"| First, I will create a dummy period for 3 months from '''01 January 2016 '''to '''31 March 2016'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 6'''

| style="border:1pt solid #000000;padding:0.097cm;"| This is because we have to fill the gap between

* '''the Fiscal year''' ie.1st January 2015 to 31st December 2015
* and the '''Financial year''' which is from 1st April 2016 to 31st March 2017

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Calendar''' icon to select the '''date'''
| style="border:1pt solid #000000;padding:0.097cm;"| I will select the 3 months dummy period from '''01 January 2016 '''to '''31 March 2016'''.

Now, click on the '''Add New '''button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the new row of '''dummy period'''
| style="border:1pt solid #000000;padding:0.097cm;"| Here, you can see the dummy period is created,

A message appears and it says -

'''“New Fiscal year has been added”'''.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Type '''1 April 2016 to 31 March 2017.'''

Click on '''Add new'''
| style="border:1pt solid #000000;padding:0.097cm;"| Then, I will type the next''' financial year, '''from '''1 April 2016 to 31 March 2017.'''

Again, click on the '''Add new '''button.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >> '''Financial Year field'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Here, you can see the '''Financial Year''' has been created.

Once again, the same message appears -

“'''New Fiscal year has been added”'''.
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Now, we need to update these changes in the '''Company setup '''icon.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click '''Setup''' tab >>'''Company setup icon'''

| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Setup '''tab'''.'''

Then click on the '''Company Setup icon.'''

|-
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Click '''Fiscal''' '''year''' Drop downbox >> Current Financial year.
| style="border-top:none;border-bottom:1pt solid #000000;border-left:1pt solid #000000;border-right:1pt solid #000000;padding:0.097cm;"| Under '''Fiscal year''' field, click on the dropdown menu and select the '''current Financial Year.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click''' >> Update button'''

'''Highlight '''the message.

| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Update''' button.

A message appears and says -

'''“Company Setup has been updated”.'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Calendar''' icon to select the date
| style="border:1pt solid #000000;padding:0.097cm;"| Now, we have to close and delete the '''fiscal yea'''r and the 3 months '''dummy period''', except the current '''financial year'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''delete year row'''
| style="border:1pt solid #000000;padding:0.097cm;"| Now I will demonstrate the same.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''>> Setup Tab>>'''
| style="border:1pt solid #000000;padding:0.097cm;"| Again, click on the '''Setup''' '''tab'''

Click on the '''Fiscal''' '''years''' icon

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Fiscal Year'''
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the Fiscal year from '''01-01-2015 to 31-12-2015'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Edit''' '''Icon''' of '''Fiscal year'''>>

| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Edit icon''', then select '''Yes''' from the '''Is Closed '''drop down menu.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >> '''Update''' button
| style="border:1pt solid #000000;padding:0.097cm;"| Click '''Update''' button.

A message appears -

'''“Selected fiscal year has been updated”'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>> '''Cross''' '''sign''' to delete
| style="border:1pt solid #000000;padding:0.097cm;"| Now, I will click on the '''cross '''('''X) sign '''for deleting the year.

A dialog box appears to confirm. Click on the '''Ok''' button.
A message appears that says -

“'''Selected fiscal year has been deleted”.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Dummy period''' and show how to '''delete'''
| style="border:1pt solid #000000;padding:0.097cm;"| Likewise, I will remove the '''dummy period''' also.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''1 April 2016 to 31 March 2017'''
| style="border:1pt solid #000000;padding:0.097cm;"| Now, you can see the current '''Financial Year''' has remained.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Current Financial Year.'''
| style="border:1pt solid #000000;padding:0.097cm;"| Here, you will see the updated '''Financial Year''' in '''pink colour'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Narration
| style="border:1pt solid #000000;padding:0.097cm;"| Thus, we have updated the '''Company Setup.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Again''' '''click on the''' Setup icon.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' User Accounts Setup>>''' icon
| style="border:1pt solid #000000;padding:0.097cm;"| Now let us see the''' User Accounts Setup'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''User login field'''

| style="border:1pt solid #000000;padding:0.097cm;"| We can see the '''admin''' user login information such as

* '''Full Name '''
* '''Email'''
* '''Access Level etc.'''

Recall these information are entered during the installation.

Let us create a''' '''new''' user login.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>''' User Login>>'''type
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''User login '''field, I will type '''sheetalvp '''as a new '''user'''.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >>''' Password>>'''type
| style="border:1pt solid #000000;padding:0.097cm;"| Type the password in the '''password''' field.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>'''Full Name field>>'''type
| style="border:1pt solid #000000;padding:0.097cm;"| In '''Full Name field''', I will type '''Sheetal Prabhu.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>''' Telephone No>>'''
| style="border:1pt solid #000000;padding:0.097cm;"| In '''Telephone No field''',

I will type my phone no. '''022-25764229.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>''' E mail Address>>'''
| style="border:1pt solid #000000;padding:0.097cm;"| Next is '''Email Address'''.

I will type '''sheetalvp@ spoken-tutorial.org'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>''' Access Level>>Sub Admin'''
| style="border:1pt solid #000000;padding:0.097cm;"| In '''Access Level field''', click on the drop down '''menu''' and select''' Sub Admin.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point>>'''language'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| In the '''Language '''field, by default, the drop down menu''' option '''is '''English.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >>''' User's POS>>'''

Point to '''Default'''
| style="border:1pt solid #000000;padding:0.097cm;"| Here, '''POS''' means '''Point of Sale'''.

We will keep the '''Default''' option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >>'''Printing profile'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the '''Printing option '''drop down menu.

I will select''' Browser printing support.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >>'''Use popup window for reports'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| By default, the checkbox is checked for '''Popup window for the reports '''option.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' Add new''' button

| style="border:1pt solid #000000;padding:0.097cm;"| Click on''' Add new''' button.

We can see the message ‘'''A new user has been added’.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the '''new user''' below the '''admin'''.
| style="border:1pt solid #000000;padding:0.097cm;"| We can also see that the new '''user''' is added in the panel below the '''admin.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Again,''' '''click on the''' Setup icon.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>''' Access setup icon'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Next, let us see''' Access setup'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click>>'''Role'''>> drop down menu
| style="border:1pt solid #000000;padding:0.097cm;"| Click on the''' Role''' drop down menu.

I will select '''Sub admin.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to the >> '''Access level field>> sub-admin'''

Scroll down to show the access permission

| style="border:1pt solid #000000;padding:0.097cm;"| We can see the default access given for a '''Sub admin '''to use'''.'''

Scroll down.

We can see the permissions available for the '''sub admin''' to use.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to available '''field'''
| style="border:1pt solid #000000;padding:0.097cm;"| You can also''' check or uncheck '''the boxes as required for the '''Sub admin''' to use.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >> '''Save Role''' button>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Save Role''' button.

A message appears -

“'''Security role has been updated”.'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Again,''' '''click on the''' Setup icon '''to see the next tab'''.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >>'''Display Setup '''>> icon
| style="border:1pt solid #000000;padding:0.097cm;"| '''Display Setup icon''' is used to change the

'''decimal places, '''

'''date format and '''

'''separators and other parameters.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>'''Decimal Places'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the number of decimal places for

'''Prices/amounts, Quantities, Exchange rates and Percentages.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point>> '''Date Format and Separators'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| We can change the '''date format''' and '''date separators''' by selecting the dropdown menu.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>'''Miscellaneous '''>>
| style="border:1pt solid #000000;padding:0.097cm;"| We can see various '''Miscellaneous Settings''' also.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >> '''Update button'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Update button '''to save the changes.

We can see a message appears and says that-

'''“Display settings have been updated”.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"|
| style="border:1pt solid #000000;padding:0.097cm;"| This brings us to the end of this tutorial. Let us summarize.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 7'''

'''Summary'''
| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial, we had learnt about

* '''FrontAccounting''' interface
* Various modules in the '''Setup''' tab

Also, we have learnt how to:

* Create our own Organisation/ Company
* Set up user accounts
* Set up access permissions
* Set up the display

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide''' '''8'''

'''Assignment'''

| style="border:1pt solid #000000;padding:0.097cm;"| As an '''Assignment''',

* Open the FrontAccounting interface
* Add a new user using '''user account setup'''
* Give '''Access Level''' as an '''Accountant'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide''' '''9'''

'''Acknowledgement'''

| style="border:1pt solid #000000;padding:0.097cm;"| This video summarizes the Spoken Tutorial project

If you do not have good bandwidth, you can also download and watch it.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 10'''

| style="border:1pt solid #000000;padding:0.097cm;"| The Spoken Tutorial Project Team:

Conducts workshops using spoken tutorials

Gives certificates to those who pass an on-line test

For more details, please write to

'''contact@spoken-tutorial.org'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 11'''

| style="border:1pt solid #000000;padding:0.097cm;"| The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India.

This tutorial is contributed by '''Sheetal Prabhu'''.
'''Thank you''' for joining.
|}

A message appears -

“'''Security role has been updated”.'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to '''Setup icon'''
| style="border:1pt solid #000000;padding:0.097cm;"| Again,''' '''click on the''' Setup icon '''to see the next tab'''.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Click >>'''Display Setup '''>> icon
| style="border:1pt solid #000000;padding:0.097cm;"| '''Display Setup icon''' is used to change the

'''decimal places, '''

'''date format and '''

'''separators and other parameters.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>'''Decimal Places'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| We can see the number of decimal places for

'''Prices/amounts, Quantities, Exchange rates and Percentages.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point>> '''Date Format and Separators'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| We can change the '''date format''' and '''date separators''' by selecting the dropdown menu.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point >>'''Miscellaneous '''>>
| style="border:1pt solid #000000;padding:0.097cm;"| We can see various '''Miscellaneous Settings''' also.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| Point to >> '''Update button'''>>
| style="border:1pt solid #000000;padding:0.097cm;"| Click on '''Update button '''to save the changes.

We can see a message appears and says that-

'''“Display settings have been updated”.'''

|-
| style="border:1pt solid #000000;padding:0.097cm;"|
| style="border:1pt solid #000000;padding:0.097cm;"| This brings us to the end of this tutorial. Let us summarize.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 7'''

'''Summary'''
| style="border:1pt solid #000000;padding:0.097cm;"| In this tutorial, we had learnt about

* '''FrontAccounting''' interface
* Various modules in the '''Setup''' tab

Also, we have learnt how to:

* Create our own Organisation/ Company
* Set up user accounts
* Set up access permissions
* Set up the display

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide''' '''8'''

'''Assignment'''

| style="border:1pt solid #000000;padding:0.097cm;"| As an '''Assignment''',

* Open the FrontAccounting interface
* Add a new user using '''user account setup'''
* Give '''Access Level''' as an '''Accountant'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide''' '''9'''

'''Acknowledgement'''

| style="border:1pt solid #000000;padding:0.097cm;"| This video summarizes the Spoken Tutorial project

If you do not have good bandwidth, you can also download and watch it.

|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 10'''

| style="border:1pt solid #000000;padding:0.097cm;"| The Spoken Tutorial Project Team:

Conducts workshops using spoken tutorials

Gives certificates to those who pass an on-line test

For more details, please write to

'''contact@spoken-tutorial.org'''
|-
| style="border:1pt solid #000000;padding:0.097cm;"| '''Slide 11'''

| style="border:1pt solid #000000;padding:0.097cm;"| The Spoken Tutorial Project is funded by NMEICT, MHRD Government of India.

This tutorial is contributed by '''Sheetal Prabhu'''.
'''Thank you''' for joining.
|}