LibreOffice-Suite-Writer-6.3/C4/Using-Track-changes/English-timed

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Time Narration
00:01 Welcome to the spoken tutorial on Using Track Changes in Writer.
00:07 In this tutorial, we will learn how to:
00:11 Peer review a document using Track changes option
00:15 Edit a document using Record changes option and
00:20 Add comments in a document
00:23 This tutorial is recorded using

Ubuntu linux OS version 18.04 and LibreOffice Suite version 6.3.5

00:36 Track changes helps the reviewer to keep track of the changes
00:41 This feature is especially important for those who use Writer in workgroups.
00:47 It helps the reviewer to give comments
00:51 The files used in this tutorial have been provided to you in the Code files link on this tutorial page.
00:59 Please download and extract the file.
01:02 Make a copy and then use it for practising.
01:06 Open the file Seven reasons to adopt FOSS.odt which you have downloaded from Code Files link.
01:14 Click on the Show Track Changes Functions icon in the Standard toolbar.
01:20 The Track changes toolbar appears at the bottom of the Writer window.
01:25 Make sure that the Show Track Changes and Record Track Changes icons are enabled.
01:31 If not, then enable these by clicking on them.
01:35 Let us see another way to enable these options.
01:39 Go to the Edit menu select Track Changes from the list

And check the Record and Show options.

01:48 Now let’s type a new text in our document.
01:52 Keep cursor next to the point 2 and type-

“Linux is a virus resistant operating system since each user has a distinct data space and cannot directly access the program files”.

02:06 Then press Enter.
02:09 We can see that point number 2 has become a new point, that is number 3.
02:16 Note that the newly added text is in a different color.
02:21 Hover the cursor on the newly added text.
02:24 A message is displayed - “Inserted: Unknown Author”, followed by date and time of insertion.
02:31 Let us replace Unknown author with our name.
02:35 For that, click on the Tools menu in the menu bar and select Options.
02:41 Options dialog box opens up.
02:44 On the left, under LibreOffice, select User Data option from the list.
02:50 In the Address section, type your name in the First/last name/initials field, as shown.
03:00 Notice that our initials are auto-filled.
03:04 Click on the Apply button and then on the OK button at the bottom.
03:10 Now click on the File menu in the menu bar and select Properties.
03:16 Properties dialog box opens up.
03:19 In the General tab, click on the Reset properties button.
03:24 Notice that in the created section in the center of the dialog box, your name appears.
03:31 Click on the OK button to close the dialog box.
03:35 Now onwards, the person making the comment can easily be identified in the document.
03:41 Let us delete the second sentence from point no. 1 -
03:45 “It can be installed on all computers without restriction or needing to pay license fees to vendors”.
03:53 Note that the deletion does not actually remove the line.

But marks it as a line suggested for deletion.

04:01 Hover the cursor on the deleted line.
04:04 We see a message Deleted followed by the updated username, with date and time.
04:11 Using this feature, we can modify the document by adding or deleting changes.
04:18 Save the changes and close the file.
04:21 Next, let us learn more about Track Changes.
04:25 More than one person can edit the same document.
04:29 LibreOffice Writer will show each edit in different colors.
04:34 This will help the readers to distinguish one reviewer’s work from the other.
04:39 Now open the file Government-support-for-FOSS-in-India.odt which you have downloaded from Code Files link.
04:49 In this document, we can see several additions and deletions have been done.
04:55 Hover cursor on the deleted text in point 1.
04:59 It displays the deletion done by Guru.
05:02 Keep the cursor at the end of the last point and press Enter.
05:07 Then type the following text-

“CDAC, NIC, NRC-FOSS are institutions of Government of India which develop and promote FOSS. “

05:20 We can see the color of this text is different from the color edited by Guru.
05:26 Hover the cursor on the newly typed text.
05:30 It shows your name along with the date and time.
05:34 This indicates that more than one person can edit the same document.
05:39 Note - This is possible only if the author gives editing rights to other readers.
05:46 Now we will learn how the author can accept or reject changes made by another reviewer.
05:53 Let us assume, I am the author and I will accept or reject the edits made by Guru.
05:59 In point no 2, click on the deleted text reasons.
06:04 Right-click the mouse and select the Accept Change option.
06:08 Another way is to click on Accept Track Change icon in the Track Changes toolbar
06:14 The text “reasons” gets deleted as per the change suggested by the reviewer.
06:19 On the same line, click the on the text needs.
06:23 Again click on the Accept Track Change icon in the Track Changes toolbar.
06:29 Observe that the text needs gets included, as per the change suggested by the reviewer.
06:36 Using this feature, edits suggested by reviewers can be accepted by the author.
06:42 In point no 1, click on the deleted text.
06:46 Then click on the Reject Track change icon in the Track Changes toolbar.
06:52 Observe that the text becomes normal.
06:56 The suggestions given by the reviewer was to delete the text.

But that suggestion has been rejected by the author.

07:03 Move the cursor to point no 5.
07:06 Select the entire text and click on the Reject Track Change icon in the Track Changes toolbar.
07:13 We can also reject a change by right-clicking on the mouse and selecting Reject change.
07:19 This deletes the entire text inserted by the reviewer.
07:23 Disable the Show Track Changes and Record Track Changes icons by clicking on them.
07:29 Move the cursor to point no 5
07:32 Now delete the blank space by pressing the Backspace key on the keyboard.
07:38 Now onwards any further editing will not be marked separately.
07:43 Pause the tutorial.

Save the file after accepting or rejecting changes to incorporate all the suggestions.

07:51 Another feature in Writer is inserting and deleting a comment.
07:56 It helps users to exchange ideas and suggestions, which are important.
08:01 In our document, we will add a comment to the word e-governance.
08:06 In point no. 3, select the word e-governance.

Then right-click and select the Comment option.

08:14 We can also add comments by clicking on the Insert Comment icon in the Track Changes toolbar.
08:21 A comment box appears on the right side of the document.
08:25 In the comment box, type the comment as “What is e-governance?”
08:31 We can see the commenter’s name along with date and time.
08:36 Next, we will see how one can reply to a comment.
08:40 Once again keep the cursor on the comment box.
08:44 Then click on the Insert Comment icon located in the Standard toolbar.
08:50 We can see a new Reply Comment box gets added to our document.
08:55 Inside the reply comment box type “It means electronic governance
09:01 Let us delete the newly added comment “It means electronic governance
09:07 Click on the down-arrow icon in the Reply comment box and select Delete comment option.
09:13 Repeat the same steps to delete the comment “What is e governance ?”
09:18 We see that both the comments are now deleted.

And also the word is no more highlighted.

09:27 To delete another person’s comments, first disable the Record Track Change icon.

And then press Delete key on the keyboard.

09:37 Save and close the file.
09:40 This brings us to the end of this tutorial.

Let us summarise.

09:45 In this tutorial, we learnt how to

Peer review a document using Track changes option

09:53 Edit a document using Record changes option

Add comments in a document

10:00 As an assignment:

Open Seven-Reason-to-adopt-FOSS.odt file

10:07 Delete and correct the word available using Record changes
10:11 Use Accept change option to accept the changes
10:15 The video at the following link summarises the spoken tutorial project.

Please download and watch it.

10:23 We conduct workshops using spoken tutorials and give certificates.

For more details, Please contact us.

10:32 Please post your timed queries in this forum.
10:36 The Spoken Tutorial project is funded by MHRD Govt of India.
10:41 This tutorial was originally contributed by IT for Change in 2012.
10:48 This is Pratik Kamble along with the Spoken Tutorial team from IIT Bombay signing off.

Thank you for watching.

Contributors and Content Editors

PoojaMoolya