Difference between revisions of "LibreOffice-Calc-on-BOSS-Linux/C3/Linking-Calc-Data/English-timed"

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||Here we are using '''GNU/Linux''' as our '''operating system''' and '''LibreOffice Suite version 3.3.4'''.  
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||Click on the '''cell''' referenced as '''C9''' and enter the formula “is equal to SUM” and within braces “C3 colon C7”.
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||To make the '''cell reference''' in '''cell B3''', click on the “equal to” sign next to the “Input line”.  
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Revision as of 22:20, 5 September 2015

Time Narration
00:00 Welcome to the Spoken tutorial on Linking in Calc in LibreOffice Calc.
00:06 In this tutorial, we will learn the following:
00:10 * How to reference other sheets in Calc.
00:14 * How to use hyperlinks in Calc.
00:18 Here, we are using GNU/Linux as our operating system and LibreOffice Suite version 3.3.4.
00:28 LibreOffice Calc allows you to reference:
00:31 * A cell from another sheet to a cell in the current sheet.
00:36 * A cell from another spreadsheet, if you have saved both the spreadsheets.
00:42 Let’s open “Personal-Finance-Tracker.ods”.
00:47 The sheet 1 of our file contains the spreadsheet for “Personal Finance Tracker”.
00:53 I have added some amounts in the columns “Spent” and “Received”.
01:03 Now, let us find the sum total of the components under “Cost” and

“Spent” respectively.

01:10 Click on the cell referenced as C9 and enter the formula is equal to SUM and within braces C3 colon C7.
01:22 Then press the Enter key.
01:26 Click on the cell referenced as D9 and using the same formula find the total.
01:34 Now, we will display the total balance under “Cost” and “Spent” on a different sheet using cell referencing.
01:44 Let’s click on the “Sheet 2” tab.
01:47 This opens the new sheet.
01:50 Now, click on the cell referenced as A1 and type the heading “COMPONENT” inside it.
01:58 Click on the cell referenced as B1 and type the heading “BALANCE” inside it.
02:06 Now, let’s enter the names of the components under the heading.
02:10 Click on the cell referenced as A3 and type “COST”. Press Enter.
02:18 Below “COST”, let’s enter the next component as “SPENT” in the cell referenced A4.
02:26 Now, click on the empty cell B3.
02:29 The cells B3 and B4 will have the total balance under the heading “COST” and “SPENT”
02:36 which we calculated in “Sheet 1”.
02:40 This will be done by referencing.
02:43 To make the cell reference in cell B3, click on the “equal to” sign next to the Input line.
02:52 Now, on the Sheet tab, click on “Sheet 1”.
02:58 In this sheet, we will click on the cell C9 which contains the total under the column “Cost”.
03:06 Notice that in the Input line, the statement “Sheet 1 dot C9” is displayed.
03:13 Now click on the check-mark next to the Input line.
03:18 Notice that the 'grand total' of the data under “Cost” in the “Sheet 1” tab is automatically entered into the cell referenced as B3 in the “Sheet 2 “ tab.
03:33 Similarly, we can enter the grand totals of other components through referencing.
03:39 Referencing can be very useful to summarize data if there are many sheets with a lot of data content.
03:48 Now, let’s learn how to create Hyperlinks in Calc sheets.
03:53 You can use Hyperlinks to jump:
  • To a different location within a spreadsheet
  • To different files or
  • Even to web sites.
04:05 In “Personal-Finance-Tracker.ods”,

the personal finance tracker is in “Sheet 1” and the rest of the content is in “Sheet 2”.

04:15 Let’s say we want to jump from Sheet 1 to Sheet 2.
04:20 First, click on the “Sheet 1” tab.
04:24 Here, let’s click on the cell referenced as B14 and enter ”Sheet 2”.
04:31 You see that the name “Sheet 2” is displayed on the “Input line”.
04:37 Now, select the text “Sheet 2” in the Input Line.
04:42 After selecting the text, click on the “Hyperlink” icon in the toolbar.
04:50 The Hyperlink dialog-box appears.
04:53 On the left side, let’s select the “Document” option.
04:57 Click on the “Target in document” icon in the dialog-box.
05:02 A new “Target in document” dialog box appears.
05:06 Now, click on the plus sign next to the Sheet option.
05:12 In the dialog-box which appears, click on the “Sheet 2” option.
05:17 Now, click on the “Apply” button and then click on the “Close” button.
05:23 Now, from the Hyperlink dialog-box, click on “Apply” and then click on “Close”.
05:30 The “Sheet 1” tab appears in front with the text “Sheet 2” highlighted in the cell.
05:38 Now, when we click on the text “Sheet 2”, it directly takes us to the sheet where we had entered the balance for Cost.
05:49 We have created a hyperlink!
05:53 To remove the hyperlink, first select the hyperlinked text “Sheet 2”.
05:59 Now right click and from the context menu, click on the “Default Formatting” option.
06:07 The text is no longer hyperlinked.
06:11 It is just like any normal text in the document.
06:15 Let us undo the changes.
06:18 This brings us to the end of the Spoken Tutorial on LibreOffice Calc.
06:23 To summarize, we learned how to:
  • Reference to other sheets in Calc.
06:29 * Use hyperlinks in Calc.
06:35 Watch the video available at the following link:
06:38 It summarizes the Spoken Tutorial project.
06:41 If you do not have good bandwidth, you can download and watch it.
06:45 The Spoken Tutorial Project Team:
  • Conducts workshops using spoken tutorials.
06:50 * Gives certificates for those who pass an online test.
06:54 For more details, please write to contact at spoken hyphen tutorial dot org.
07:01 Spoken Tutorial Project is a part of the Talk to a Teacher project.
07:05 It is supported by the National Mission on Education through ICT, MHRD, Government of India.
07:13 More information on this mission is available at:

spoken hyphen tutorial dot org slash NMEICT hyphen Intro.

07:24 This tutorial has been contributed by DesiCrew Solutions Pvt. Ltd.

Thanks for joining.

Contributors and Content Editors

PoojaMoolya, Sandhya.np14

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