GNUKhata/C2/Welcome-to-GNUKhata/English

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Visual cue Narration
Display desktop Welcome to this series of on GNUKhata tutorials.

First tutorial in this series is Welcome to GNUKhata

Show Slide

Learning Objectives

At the end of this tutorial, you will be able to:

  • Install GNUKhata
  • Run GNUKhata on your machines
  • Register an organization for a financial year
  • Set Preferences for the Organization
Show Slide

System Requirement

To record this tutorial, I am using

  • Ubuntu 12.04 Operating System
  • GNUKhata version 1.2
  • Firefox version 17.0
Show Slide

System Requirements

  • GNUKhata works well on all versions of Ubuntu
  • Starting from 11.04 and above.
  • It has also been tested on Debian Distro of GNU/Linux.


To open GNUKhata interface:

  • We recommend Mozilla Firefox version 3.6 or above.
  • GNUKhata runs smoothly on browsers like Chromium and Opera.
What is GNUKhata?

GNUKhata is a Free and Open Source (FOSS) Accounting Software. It provides a solution for basic book keeping. It can be deployed by:

  • Both Profit making organizations and
  • Non-profit making organizations like NGOs.
GNUKhata Official Website

For more information about GNUKhata, please visit our website http://gnukhata.org.


Download GNUKhata
  • So let us now see how to install GNUKhata on Linux machines.
  • For this, you need to have the root admin access.
Go to http://www.gnukhata.org/public Let us go to the URL http://www.gnukhata.org/public
/* on the browser window*/
  • Click on installer_1.2.tar.gz
  • When download window pops up, choose Save file option and click OK
From this webpage, download installer_1.2.tar.gz on your machine by clicking on installer_1.2.tar.gz
  • When download window pops up, choose Save file option and click OK


Copy installer_1.2.tar.gz to Home folder. Copy the downloaded tar file to your Home folder from Downloads
Go to the Home folder Now go to the Home folder
Right-click on the installer_1.2.tar.gz then select Extract here

Installation of GNUKhata

Right-click on the installer_1.2.tar.gz and select Extract here.


Press Ctrl+Alt+T

Installation of GNUKhata

Open terminal by pressing Ctrl+Alt+T and type following commands.


Type sudo apt-get update and press Enter
  • Type the command sudo apt-get update
  • Press Enter
  • Give the root password if asked
  • Press Enter
Type cd installer_1.2 and press Enter

Now, go inside the installer_1.2 folder by typing cd installer_1.2

  • Press Enter
Type sudo chmod +x ./gkinstall.sh and press Enter
  • Once inside the installer_1.2 directory, execute the following command:

sudo chmod +x ./gkinstall.sh

  • With this command, we are giving the executable permission
  • Press Enter
  • Give the root password if asked
  • Press Enter
Type sudo ./gkinstall.sh and press Enter
  • Now, type sudo ./gkinstall.sh
  • With sudo command, we are giving root user privilege.
  • Press Enter
  • This installation takes some time.
Type sudo startgk and press Enter

When the prompt returns without any error, type the command sudo startgk and press Enter

Open Firefox and type in the address bar

http://localhost:8080

  • To run GNUKhata on your machine, open the Firefox browser.
  • Type http://localhost in the address bar and press enter
  • If you cannot run GNUKhata with this url, please type http://localhost:8080 and press Enter


GNUKhata's welcome screen

This is the Welcome screen of GNUKhata.

Point to buttons
  • Select Existing Organization
  • Create New Organization

Here you see two buttons:

  • The first one is Selecting Existing Organization
  • And the second is Create New Organization

Click on Create New Organization button

  • Since we have just installed GNUKhata, we will have to create a new organization.
  • For this, click on Create New Organization button.
Point to the four options Organization Name, Organization Type, Financial year From date and To date

Four important options of GNUKhata appear on the screen:

  • Organization Name.
  • Organization Type.
  • Financial Year From Date and
  • To date
In Organization Name text box, type Welcome
  • Here, in the Organization Name field, let's type the name of a company.
  • For example, Welcome
Choose from the drop down of Organization Type
  • Next, under Organization Type, we have two choices NGO and a Profit Making organization.
  • Let me select NGO as my option.
Enter the financial year
  • Now we have to specify From Date and To Date for the financial year.
  • I will type
    • 01 press enter
    • 04 press enter
    • 2011 press enter for from date
  • To date appears automatically
Click on Next

Now, press the Next button.

Screen 2

Point to Welcome and Financial Year

The name of the organization and the financial year period appears at the top.


Point to the various text boxes
  • Information pertaining to the organization has to be filled here.
  • For now, I will choose not to fill any of these details, as they are optional.
Point to Save button

If you choose to fill details here, then click the Save button before proceeding.

Click on Skip button

However, since we are not entering any details, let's press the Skip button.

Point to loader
  • Note, we have to wait for some time, because the database is being created.
  • This is a one-time process while creating a new organization.
Screen 3

Point to two checkboxes:

  • Projectwise Accounting
  • Manual Account Codes
  • On the next webpage, you have to choose the Preferences for your organisation.

There are two checkboxes here:

  • Projectwise Accounting
  • Manual Account Codes
Point to 1st check box (Projectwise Accounting)

If you want project wise accounting, then check the Projectwise Accounting box.


Check Projectwise Accounting checkbox >> Point to the new textboxes below.
  • Note what happens when this checkbox is checked.
  • Two new textboxes appear below


Point to the first textbox >> Type spoken tutorial
  • We have to type the name of the project in the first textbox.
  • So, let's type spoken tutorial.
Point to the second textbox >> Type 800
  • Enter the sanctioned amount for that project, in the next textbox.
  • Let's enter 800 as the sanctioned amount.
Point to Add more projects option
  • To add more than one project name, click Add More Projects option.
  • I won't do it now since it will be a repetitive task.

.

Point to Manual Account Codes check box
  • Next checkbox is for Manual Account codes.

If you check this check-box:

  • The account code will be auto-generated while creating accounts.
  • You can optionally give account codes manually while creating accounts.


Check Manual Account Codes checkbox
  • Many organizations or individuals choose to maintain the account code manually
  • So I will check this checkbox.
Press Save button
  • After stating your preference, press Save button.
  • A message will be displayed at the top - Your preferences have been saved.

After adding the preferences, we can create new accounts with Create Account button

Point to the Quit button

At this point if you want to quit GNUKhata, you can press the Quit button. For now I will click on Quit button.

Point to welcome screen
  • You are directed to the Welcome Screen of GNUKhata
  • Click on Select Existing Organization button
  • You will notice the created organization appeared in the list.
Type sudo stopgk to stop GNUKhata
  • To stop GNUkhata, switch to the terminal, type sudo stopgk and press enter.
  • Give root password if asked
Show Slide

Summary

So in this tutorial we have learnt :

  • To install GNUKhata

To create:

  • New organisation
  • Set preferences


/*Slide 9*/

Assignment

  • Create new organization Free Accounting Foundation
  • Set Preferences
    • Select Projectwise Accounting and type in first textbox Spoken Tutorial and for sanctioned amount type 800
    • Select Manual Account Code
    • Click on Save button



Spoken Tutorial Workshops

The Spoken Tutorial Project Team

  • Conducts workshops using spoken tutorials
  • Gives certificates to those who pass an online test
  • For more details, please write to contact@spoken-tutorial.org
Show Acknowledgement Slide

Acknowledgement

  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro
Thanks for joining
  • That’s it for this tutorial. This is Trupti Kini from the GNUKhata project, IIT Bombay.
  • Thank you for watching.




Contributors and Content Editors

Nancyvarkey, Trupti