Difference between revisions of "Aakash-Business-Tool/C2/Create-Transaction/English"

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Author: Trupti Rajesh Kini
 
Author: Trupti Rajesh Kini
  
Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction
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Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction, Voucher number and Voucher reference number, Payment Mode
  
  

Revision as of 12:29, 7 February 2014

Title of script: Create Transaction

Author: Trupti Rajesh Kini

Keywords: Video Tutorial, Organisation, Contra, Journal, Receipt, transaction, Voucher number and Voucher reference number, Payment Mode


Visual Cue
Narration
Slide 1


Hello and welcome to this spoken tutorial on Create Transaction in ABT
Slide 2

Learning Objectives

In this tutorial, you will be able to create a,
  • Contra Transaction
  • Journal Transaction &
  • Receipt Transaction
Slide 3

System Requirements

In this tutorial, I am using
  • ABT 1.0
  • Android 4.2 (JellyBean) &
  • Rooted tablet
Slide 4 For more information please visit,

https://github.com/androportal/ABT

http://aakashlabs.org/docs/abt/index.html

Slide 5

Prerequisites

For this tutorial, you must be familiar with:
  • The principles of book keeping.
  • How to run and start ABT and
  • How to create a new organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

Start ABT Select ABT application on Android 4.2.
ABT's Welcome screen We will see ABT's welcome screen
Tap on Select Existing Organization button We will choose Free Accounting Foundation from Select existing organization button.
Point to Login Let's login as admin.
Point to Master Menu We are now on the Master menu of ABT


Let us select Transaction menu.

Point to Create Voucher Here, on this page we can record transactions in ABT.

So, Let us start creating a new voucher.

Point to Voucher type Select the type of transaction from the dropdown list of Voucher type.

We will see,

  • Contra
  • Journal
  • Payment
  • Receipt
  • Credit Note
  • Debit Note
  • Sales
  • Sales Return
  • Purchase &
  • Purchase Return
There should be at least two accounts for recording transactions.
Slide 6 ABT populates drop down of account name by Voucher type rule.

In Contra, it filters account names that comes under Contra.


The setting will guide you to the correct field as per accounting principles:

  • Debit what comes in;
  • Credit what goes out,
  • Debit the receiver;
  • Credit the Giver,
  • Debit All Expenses and losses;
  • Credit all incomes and gains.
Point to Contra Voucher tab In Contra transaction, we can use accounts with Sub-groups Cash and Bank.
Example As an example, consider a Contra transaction for

Cash deposit to SBI bank Rs.2000 on 01-04-2014

Slide 6 For recording a Contra transaction, we have already created an account.
Slide 7 We need Cash account under group Current Asset and subgroup Cash.
Point to Voucher date ABT sets financial start date as Voucher date


If the date was changed during previous transaction, that date is set as default.

Point to Project As there are no projects created, the default value is No project.

We will learn how to create projects in another tutorial

Point to Account name We will select SBI for debit account name.

Its closing balance will automatically get reflected i.e 5000.

Point to Amount Now we will enter amount for the transaction.
Point to account name Let's choose Cash as credit account
Point to credit amount Credit side amount field gets automatically filled up on focus.
Point to voucher number and Voucher reference number Now, add Voucher number and Voucher reference number .
There is difference between Voucher number and Voucher reference number.

There can be many vouchers with same voucher reference number.

But, there must be voucher with unique voucher number.


Voucher number must be unique as vouchers are meant for different purposes.

Point to voucher narration Next, Narration is also a mandatory field.

Let's enter Being cash deposit into Bank.

Point to payment mode Next. Payment mode.

There are 2 options to make payment: Cheque or Cash.

If you select Cheque option, Cheque number need to be filled. Let's enter cheque number.

Note:

Payment mode is not available for vouchers Debit Note, Credit Note and Journal.


Point to save button After filling necessary data, save the details.
Point to confirmation message A message appears which says Transaction added successfully


Point to closing balance The closing balance gets updated as the voucher is saved.
Point to journal transaction Now let us make a journal entry.
Slide 8 We have already created accounts for the entry, i.e.Advertising and Purchase.


Slide 8

Create Account Advertising under group Indirect Expense.

And create account Purchase under group Direct Expense.

Let us take an example of Goods given for advertisement
Point to voucher type Let us select voucher type as Journal

Journals are simply debits and credits in chronological (date) order.


It is used to keep a day-to-day record of a business and its transactions.

Point to Voucher date and Project lets not change the date and project
Point to debit row Now in the debit row, select account name as Advertising.
Point to amount Type amount as 2000.
Point to credit row On the credit row select Purchase account.
Point to amount We will notice, the amount field gots automatically filled up on focus.
Point to voucher number and voucher reference number Enter voucher number & voucher reference number
Point to narration We will enter narration as Being Goods given for advt.
Point to save button After filling all the necessary data, save the details.
Point to Receipt transaction


Next, consider a Receipt transaction.
Point to Receipt transaction

Slide 9

We have already created account for this transaction.

Create account Sales under group Direct Income.

Point to voucher type Select Receipt as voucher type.
Point to voucher date and Project Change the Date and Project as per requirement.
Point to debit row Select Cash for debit account name.
Point to amount Enter 5000 as amount
Point to credit row Change the A/C type dropdown in the second row to Dr
Point to account name Select SBI as account name
Point to amount The amount 5000 gets automatically filled up on focus.
Point to plus button Now, here we will learn multiple entries in a transaction


To add a new row, tap on plus button

Notice, the account type gets set accordingly.

Point to the newly added row

Point to Account type

The account type gets updated automatically depending on the amount to tally.
Point to account name Let us select account name as Sales
Point to amount We will find the amount appears as 10,000 to tally the Debit and Credit side.
Point to minus button If we want to delete any row, we can tap on minus button.
Point to plus button Let's add the row again.

Tap on Plus button.

Point to voucher number and voucher reference number Add,

voucher number and voucher reference number

Point to voucher narration Add narration Being sales made
Point to voucher Payment mode Keep the default payment mode

& finally save the details.

Switch to Slides

Slide 10

Summary

So, in this tutorial, we have learnt how to create,
  • A Contra Transaction
  • A Journal transaction
  • A Receipt transaction

Assignment Slide 11


As an assignment,

Create a payment receipt.

About the Spoken Tutorial Project slide 12

Watch the video available at

http://spoken-tutorial.org

What is a Spoken Tutorial

It summarises the Spoken Tutorial

project

If you do not have good

bandwidth, you can download

and watch it

Slide 13 The Spoken Tutorial Project Team

Conducts workshops using spoken tutorials

Gives certificates to those who pass an online test

For more details, please write to contact@spoken-tutorial.org

Slide 14

Acknowledgements

Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India

More information on this Mission is available at

http://spoken-tutorial.org /NMEICT-Intro

That’s it for this tutorial. This is Trupti Kini, from IIT Bombay.

Thank you very much for joining.

Contributors and Content Editors

Nancyvarkey, Trupti