Difference between revisions of "Aakash-Business-Tool/C2/Transaction-Management/English"

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We learnt how to add vouchers in previous tutorials.
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We have learnt how to add vouchers in previous tutorials.
  
 
Now let's learn how to manage the vouchers.
 
Now let's learn how to manage the vouchers.
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Delete Voucher''' option
 
| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Point to '''Delete Voucher''' option
 
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Now, let us try to delete unwanted transactions.
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Now, let us try to delete unwanted transaction.
  
  
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| style="border-top:none;border-bottom:0.05pt solid #000000;border-left:0.05pt solid #000000;border-right:none;padding:0.097cm;"| Slide 6
 
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In '''Edit''', we change the original transaction by replacing the original data with new one.
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In '''Edit''', we replace the original data with new one.
  
 
In '''Clone''', we create a copy of the same record/transaction.
 
In '''Clone''', we create a copy of the same record/transaction.
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*Create a '''Contra''' transaction  
 
*Create a '''Contra''' transaction  
 
** of cash withdrawn from bank Rs.2,000  
 
** of cash withdrawn from bank Rs.2,000  
** on 01-04-2011 from '''HDFC'''
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** on 01-04-2014 from '''HDFC'''
  
*Edit/Copy/Delete the created transaction.
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*Edit/Copy/Delete the transaction.
  
 
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Revision as of 11:14, 12 February 2014

Title of script: Transaction Management

Author: Trupti Rajesh Kini

Keywords: Organisation, Contra, Journal, Transaction,Search transaction,Edit transaction,Clone transaction,Delete transaction




Visual Cue
Narration
Slide 1 Hello and welcome to the spoken tutorial on Transaction Management in ABT
Slide 2

Learning Objectives

In this tutorial, we will learn to:
  • Search transaction
  • Edit transaction
  • Copy transaction
  • Delete transaction.
Slide 3

System Requirements

In this tutorial, I am using
  • ABT 1.0
  • Android 4.2 &
  • Rooted Tablet
Slide 4 For more information please visit,

https://github.com/androportal/ABT

http://aakashlabs.org/docs/abt/index.html

Slide 5

Prerequisites

For this tutorial, you must be familiar with:
  • The principles of book keeping.
  • How to run and start ABT &
  • How to Create a New Organization

If not, for relevant tutorials please visit http://spoken-tutorial.org

Start ABT Select ABT application on Android 4.2
ABT's Welcome screen We will see ABT's welcome screen
Tap on Select Existing Organization button We will choose Free Accounting Foundation from Select Existing Organization button.
Point to Login Let's login as admin.
Point to Master Menu

We are now on the master menu of ABT Let us select Transaction menu.

We have learnt how to add vouchers in previous tutorials.

Now let's learn how to manage the vouchers.

Tap on create voucher tab Let's select Journal in Create Voucher tab.


Depending on the Voucher Type selected, we get the list in Search Voucher tab.

Point to voucher list

We will find the created vouchers in the list.

Point to the financial date We can see the financial period at the top.
Point to

Tap on the Search icon, at the top middle of the screen.

Tap on search voucher tab

We can search vouchers in a number of ways.

Say, Voucher reference number, Date, Narration, Voucher number, Account name and Voucher type.

Let's try to search voucher of some other Voucher Type, say Contra.
Tap on Voucher type

Select Voucher Type as search mode.

Select Contra >> Tap on View


Select Contra.


Tap on View

Point to the voucher table row >> Edit/Delete voucher options open

Now we will learn how to edit, copy and delete voucher one-by-one.

Long press on the row on which you want to perform any of these tasks.

  • Edit voucher
  • Copy voucher &
  • Delete voucher
Point to Edit Voucher option


Tap on Edit Voucher option to edit the selected voucher.


It will take you to the Edit Voucher tab.

In Edit voucher, note, except Voucher number and Voucher type, all other fields are editable.

Point to amount

Let's change the amount, 200 to 2000.

Save the changes.

We have successfully edited a voucher.
Point to Search Voucher tab

It will automatically take us to Search Voucher tab.

Point to Search Voucher tab

Again, long press the Contra row.

Point to Copy voucher Select Copy voucher option, to make a copy of the voucher.
Point to Voucher Number It is mandatory to change Voucher Number as this is a unique parameter.
Point to Cheque No.

Change the Cheque No as cheque number differs in different transactions.


Save the changes.

Point to confirmation message A message appears which says Transaction cloned successfully.
Cloning the transaction was an interesting part,right?
Point to Copy Voucher tab As you can see, we are still on the same tab.


That means, we can make multiple copies of the same voucher.

Point to Search Voucher tab

Now, tap on Search Voucher tab.

Long press on the Contra row.

Point to Delete Voucher option

Now, let us try to delete unwanted transaction.


For that tap on Delete Voucher option.


Tap on Yes to delete the voucher.


We have successfully deleted the voucher.

Slide 6

In Edit, we replace the original data with new one.

In Clone, we create a copy of the same record/transaction.


And then we can make required changes to the data.

Likewise, we can create other vouchers, edit, clone and delete them.
Switch to Slides

Slide 7


Summary


Journal Transaction

So, in this tutorial, we have learnt how to,
  • Search transaction
  • Edit transaction
  • Copy transaction
  • Delete transaction.
Slide 8

Assignment


As an assignment,
  • Create a Contra transaction
    • of cash withdrawn from bank Rs.2,000
    • on 01-04-2014 from HDFC
  • Edit/Copy/Delete the transaction.
Slide 9

About the Spoken Tutorial Project

Watch the video available at the following link.

It summarises the Spoken Tutorial project

If you do not have good bandwidth, you can download and watch it

Slide 10 The Spoken Tutorial Project Team
  • Conducts workshops using spoken tutorials
  • Gives certificates to those who pass an online test


For more details, please write to contact@spoken-tutorial.org

Slide 11

Acknowledgements

Spoken Tutorial Project is a part of the Talk to a Teacher project

It is supported by the National Mission on Education through ICT, MHRD, Government of India


More information on this Mission is available at

http://spoken-tutorial.org /NMEICT-Intro

This is Trupti Kini from IIT Bombay. Thanks for watching.

Contributors and Content Editors

Nancyvarkey, Trupti