Difference between revisions of "GNUKhata/C2/Welcome-to-GNUKhata/English"

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|| Reports menu  
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|| '''Reports''' menu  
 
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Under ‘Reports’ we can view financial reports in the form of  
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Under '''Reports''' we can view financial reports in the form of:
Ledger,
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* '''Ledger'''
Trial Balance,
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* '''Trial Balance'''
Project Statement,
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* '''Project Statement'''
Cash flow ,
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* '''Cash flow'''
Balance Sheet and
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* '''Balance Sheet'''
  
  
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Profit and Loss account, in case of a Profit Making
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* '''Profit and Loss''' account, in case of a '''Profit Making'''
 
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* For '''NGO''', we will have '''Income and Expenditure''' report  
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instead of '''Profit and Loss'''.
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But if the organization is NGO,  
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we will have Income and Expenditure report  
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instead of Profit and Loss.
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||Point to Reports
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||Click on '''Ledger'''
Click on Ledger
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You can view the Ledger with or without narration  
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* You can view the Ledger with or without narration  
 
by selecting an account name and the entering the date range.  
 
by selecting an account name and the entering the date range.  
These dates must fall in between the start and end of financial year.  
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* These dates must fall in between the start and end of financial year.  
 
You can view ledger even for individual projects.  
 
You can view ledger even for individual projects.  
  

Revision as of 16:19, 14 March 2013

Visual cue Narration
Display desktop Welcome to this series of spoken tutorials on GNUKhata version 1.1
Show Slide

Learning Objectives

At the end of this tutorial, you will be able to:

  • Install GNUKhata on your local machine
  • Use GNUKhata software
  • Explore the interface of GNUKhata
  • Explore features of GNUKhata


Show Slide

System Requirements

  • Ubuntu 12.04 Operating System
  • GNUKhata works well on all versions of Ubuntu
  • Starting from 11.04 and above.
  • It has also been tested on Debian Distro of GNU/Linux.

To open GNUKhata interface, we use:

  • It is recommended that users use Mozilla Firefox version 3.6 or above.
  • GNUKhata can also run smoothly on other browsers like Chromium and Opera.


What is GNUKhata?

GNUKhata is a Free and Open Source (FOSS) Accounting Software. It can be deployed by:

  • Both profit making and Non-profit making organisations
  • NGOs.

It provides a Free and Open Source(FOSS) solution for basic book keeping.


It provides a free and open source solution for basic book keeping. It includes all reports needed by accountants such as:

  • Ledgers
  • Trial Balance
  • Balance Sheet
  • This project was initiated by Mr. Krishnakant Mane from IIT-Bombay
  • He is the Team Leader of this Project.


FOSS
  • Here Free means not just free of cost
  • It is the freedom to modify the software
  • Re-distribute several copies of it.

Please read the GNU General Public License(GPL) version 3 under which GNUKhata is released.


GNUKhata supports a wide range of economic activity applications including:

  • Factories,
  • Farm-based productions,
  • Sales accounting &

Very soon will support Inventory.


Multi-Lingual and Multi-Platform Support
  • Soon to be available in various Indian languages,
  • This is Linux based software
  • Will soon be available for Windows.


Future Prospects

It will serve as a tool for remote banking


GNUKhata Official Website

For more information about GNUKhata, please visit our website http://gnukhata.org.

Why GNUKhata?
  • It is light weight
  • Robust
  • Modular
  • Simple to use by the end user.
  • It can be used on wide variety of data categories
  • It scales up with large volumes of data
  • Perfect for both small scale and large scale organisation.

You can

  • Create accounts
  • Add transactions
  • View reports.


  • Unique feature like Extended Trial Balance has been included.
  • Stands out to be a class apart from the other existing accounting software.


  • This software is also compatible with a screen reader Orca
  • Orca is of immense help, for the visually impaired.


/* switch to GNUKhata web page */

GNUKhata Demo

Let us see the demo of all the features available in GNUKhata.

  • This is the Main screen of GNUKhata.

On the top you can see:

  • Organization name
  • Dates for the financial year.


  • There are various menus listed one next to each other.
  • Let us quickly go through each of them.
Point to Master menu

Under Master menu, you can see options like :

  • Account Creation/Find/Edit
  • Edit Organisation details
  • Add More Projects
  • Bank Reconciliation.


Click on Account Creation/Find/Edit.

In account creation, you have twelve group names.

Click on drop down of Group name.

You can choose an appropriate Group.

Click on drop down of Sub- Group name
  • You can choose the respective Sub-group.
  • You can enter the new account in account name field and
  • Opening balance in the box labeled Opening balance.


Point to Editing Organisation Details

Here, you can edit the organisation details.


Adding Projects
  • For a large organisation,
  • GNUKhata provides an option for maintaining accounts Projectwise.
  • You can add one or more projects and view the reports projectwise.


Bank Reconciliation

A Bank reconciliation is a process which:

  • Explains the difference between the bank balance
  • It is shown in an organization's bank statement as supplied by the bank,
  • The corresponding amount is shown in the organization's own accounting records at a particular point in time.

In Bank Reconciliation, you can reconcile transactions at frequent intervals.


Transaction menu
  • Under Transaction option, we have 10 different transactions
  • We can add, edit or delete the transaction under this menu.


Reports menu

Under Reports we can view financial reports in the form of:

  • Ledger
  • Trial Balance
  • Project Statement
  • Cash flow
  • Balance Sheet


  • Profit and Loss account, in case of a Profit Making
  • For NGO, we will have Income and Expenditure report

instead of Profit and Loss.


Click on Ledger
  • You can view the Ledger with or without narration

by selecting an account name and the entering the date range.

  • These dates must fall in between the start and end of financial year.

You can view ledger even for individual projects.

Point to Reports

Click on Trial Balance (Extended Trial Balance)

Under Trial Balance, you can select one amongst the three Trial Balances i.e Net, Gross and Extended Trial Balance.

Let us see the Extended Trial Balance and click on View. Similarly, we can select Gross and Extended Trial Balance. Extended Trial Balance is one of the unique additions in GNUKhata.

Point to Reports

Click Project Statement

In Project Statement, you can see cash inflow and outflow for individual projects.

Point to Reports

Go to Balance Sheet

You can view Balance Sheet for the selected period within the financial year in two formats. i.e Conventional Balance Sheet(horizontal balance sheet) and Sources and application of funds(vertical balance sheet)


Point to Reports

Click Profit and Loss (or Income and Expenditure)

In Profit and Loss account, you will be able to see the report for Profit and Loss account

for a period within the financial year of an Profit Making.
For a NGO organisation, this report will be Income and Expenditure.
Point to Administration Menu

In administration menu you can create a new user even change the password of that existing user.


Point to Help Menu

Under Help menu. You can see list of shortcut keys for all the activities. You can see list of authors in the authors option, the full license text in license option. The Manual option will have the complete manual which is under construction.


Slide 10

Download GNUKhata

Let us now see how to install GNUKhata on Linux machines. For installing GNUKhata on your machines, download the latest version of GNUKhata from http://www.gnukhata.org/public


/* switch to demo */

Installation of GNUKhata

The installer is named GNUKhata-installer_1.1.tar.gz Right click on the installer and select Extract here. Open a terminal by pressing ‘Ctrl+Alt+T’


Open Terminal Type

sudo apt-get update

Type the command sudo apt-get update

Now, through the terminal, go inside the installer folder like this. cd installer_1.1


Once inside the installer directory, execute the following two commands.

chmod +x ./gkinstall.sh

With this command, we are giving the executable permission


  • sudo ./gkinstall.sh
  • With sudo command, we are giving root user privilege.
  • This installation takes some time.
Open Terminal

Type sudo ./gkstart

When the prompt returns without any error. Type the command

sudo startgk


Opening GNUKhata

To run GNUKhata on your machine:


Stop GNUkhata

To stop GNUkhata type on the terminal

sudo stopgk


Summary

So in this tutorial we have seen:

  • How GNUKhata can be used for Accounting purposes.
  • We have also seen how to install GNUKhata.
Spoken Tutorial Workshops

The Spoken Tutorial Project Team

  • Conducts workshops using spoken tutorials
  • Gives certificates to those who pass an online test
  • For more details, please write to contact@spoken-tutorial.org
Acknowledgement
  • Spoken Tutorial Project is a part of the Talk to a Teacher project
  • It is supported by the National Mission on Education through ICT, MHRD, Government of India
  • More information on this Mission is available at: http://spoken-tutorial.org\NMEICT-Intro


Thank You!
  • That’s it for this tutorial.
  • In the upcoming tutorials, we shall learn more about GNUKhata.
  • Thank you for watching.
  • This is Trupti signing off, Good Bye.

Contributors and Content Editors

Nancyvarkey, Trupti